SR-303-011-01 (9)~~~
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PCD:SF:JMT:AS:KC:SDL F:\PLAN\SHARE\COUNCIL\STRPT102\CouncilVAP.doc
City Council: January 22, 2002 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: General Plan Land Use Map Amendment 01-002 and Introduction and First
Reading of an Ordinance Amending the Official Districting Map and Approval
of the Schematic Design for the Virginia Avenue Park Expansion Project
located at 2200 Virginia Avenue. Applicant: City of Santa Monica
Community and Cultural Services Department
INTRODUCTION
This report recommends that the City Council adopt a resolution to amend the General
Plan Land Use Map, introduce for first reading an ordinance amending the Official
Districting Map and approve the schematic design for the Virginia Avenue Park Expansion
Project. The expansion will add 3.7 acres to the existing park and renovate two buildings to
house community program activities and staff offices; improve the existing Thelma Terry
Community Center; and reuse the existing Police Activities League (PAL) fitness gym
building as an open air pavilion. The project includes open lawn areas; new basketball
courts; the redesign and re-landscaping of the park to incorporate the new acreage; two
new playgrounds and the accommodation of the existing weekly Farmers Market into the
park design; and new construction of a seasonal use wading pool with a pool building
containing restrooms, a pool changing area and pool storage.
The proposed General Plan Land Use Map and Official Districting Map Amendments
consolidate the existing site and the additional acreage under one Land Use designation
and one Zoning district.
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An Environmental Impact Report has been prepared for this project. The Planning
Commission certified this Final EIR and adopted a Statement of Overriding Considerations
due to two areas of umitigatable impacts related to traffic and neighborhood effects related
to traffic.
BACKGROUND
Virginia Avenue Park opened in 1975. The City has been planning for its expansion since
the acquisition of the adjacent 2.9-acre parcel at the northwest corner of Pico and
Cloverfield Boulevards. Beginning in February 1998 the City began an extensive bilingual
public process to develop the concept design for the Virginia Avenue Park Expansion
Project. The City Council approved the purchase of an additional 0.8-acre site for
expanded park programs in early 1999. After an extended public process to incorporate
the new parcel, the concept design for the park expansion was reviewed by the Recreation
and Parks Commission, and its advisory group for the park, the Virginia Avenue Park
Advisory Board (VAPAB), and was subsequently approved by the City Council on January
25, 2000. Upon City Council approval, staff and the consultant prepared the schematic
design drawings and the Draft Environmental Impact Report (DEIR).
DISCUSSION
Planning Commission Action
On December 19, 2001 the Planning Commission held a public hearing to review this
project and approved Development Review Permit 01-008, Conditional Use Permit 01-013,
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and adopted resolutions certifying the Environmental Impact Report 01-001 and adopting a
Statement of Overriding Considerations and a Mitigation Monitoring Program. There were
approximately 25 members of the public who spoke at the hearing. Many people spoke in
favor, and those who expressed concern generally approved of the park use and design,
but had concerns about particular elements. The main issues identified were fear of noise
from the wading pool and special events, and concerns about the appropriateness of the
Farmers Market use at the park. The Planning Commission approved the Development
Review Permit for the project and Conditional Use Permit for the Farmers Market with
additional project conditions to address those concerns that were presented at the hearing.
The Planning Commission added the following conditions to address community concerns.
• The Architectural Review Board shall pay particular attention to the
design of a distinct pedestrian entrance to the Pico Boulevard side
of the pedestrian promenade. (Condition #83)
• The use of bullhorns and whistles shall be prohibited in the park.
(Condition #84)
• Construct an eight-foot high wall on the western border of the park to
be placed behind the existing hedge along the property line abutting
the single-family residential properties that front onto 21Sf Street.
(Condition #85)
• Require that all Farmers Market vehicles that are parked on the
Farmers Market site utilize drip pans, tarpaulins or other
mechanisms to ensure that there is no spillage of oil or other
mechanica/ fluid onto the surface of the park area. (Condition #86)
In addition, to address concerns that college students will use the parking lot, the Planning
Commission amended the language of project Condition #41, changing the wording from
"discourage" to "prohibit" so that the condition now reads as follows:
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• To prohibit the use of the park's parking lots by non-park users, the
park shall continue to implement a system whereby drivers parking in
the park's parking lots shall first obtain a visitor permit from park staff
and display it on their car's dashboard. Vehicles not displaying the
required permit would be subject to citation.
The Planning Commission approval will not become effective until the City Council
approves the resolution amending the General Plan Land Use Map and the ordinance
amending the Officiaf Districting Map,
Project Description
Site Location, Zoning and Land Use Districts
The existing park is a 5.82-acre neighborhood park located between Virginia Avenue and
Pico Boulevard. The proposed project is located on an approximately 9.5 acre, irregular
combined parcel, at the northwest corner of the intersection of Cloverfield and Pico
Boulevards. The surrounding uses consist of retail commercial at the east and west
perimeters of the park and across the street to the south on Pico Boulevard, and both
multi-family and single-family residential uses along the Cloverfield Boulevard, Virginia
Avenue and 21 S` Street perimeters, The project will have both pedestrian and vehicle
entrances from each street frontage.
The current Land Use Districts are designated Service and Specialty Commercial Land
Use Category, Medium Density Housing Land Use Category, Parks Land Use Category.
The current Zoning Districts are R2 Low Density Multiple Residential, and R2A Low Density
Multiple Residential with an Off-Street Parking Overlay, and C4 Highway Commercial
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The approval of the General Plan Map Amendment and the Official Districting Map
Amendment will change the Land Use Map category from Medium Density Housing and
Service and Specialty Commercial Use to the Parks Land Use category, and will change
the portions of the site which are currently zoned C4, R2 and R2A, to the Designated Parks
(DP) District. These map amendments will allow forthe project to be constructed underthe
development standards for parks ratherthan the commercial and residential development
standards that would be required under the current land use and zoning, and will allow for
consistency befinreen the zoning and land use designations.
Project Design
The expanded park will be approximately 9.5 acres, including the 2.9-acre vacant parking
lot parcel at the northwest corner of Pico and Clove~eld, and the 0.8-acre parcel on the
northeasterly corner of Pico Boulevard and 21 St Street. The expansion project will include
the addition of a number of new outdoor amenities as well as renovation and additions to
the existing buildings on the site. The outdoor elements include an approximately 2.9 acre
open lawn area with a meandering path that surrounds the park, two full size basketball
courts, two playgrounds (one for young children to five years old and one designed for
older children), an outdoor Pavilion created by renovation of the PAL gym facility to form an
open air shade structure, a 24 by 72 foot seasonal use wading pool with a 1,302 square
foot support building for the pool that will contain changing rooms, pool restrooms and
separate park use restrooms, a dual purpose area that provides forty stalls for the Farmer's
Market that can be used for park activities when the Farmers Market is not operating, and
additional parking to accommodate the expanded programs
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The 0.8 acre parcel contains two 10,000 square foot single-story buildings referred to
throughout this report as Buildings A and B. The built elements of the project include
exterior improvements to the existing Thelma Terry Community Center and targeted
demolition and renovation of the remaining portions of Buildings A and B for a total of
approximately 13,900 square feet. The renovated buildings will accommodate various
community programs and services, including a new home forthe Police Activities League
(PAL) fitness gym currently housed in the building adjacent to Thelma Terry Center; a
center for older youth, community meeting and activity spaces and associated staff offices
including the incorporation of permanent offices for the Beat 8 police officers currently
housed in a mobile trailer at the park. The expansion of the park has been designed to
create a seamless connection between existing and new features, with a focus on the
integration of open green space, and to create a campus-like atmosphere for the
community buildings on site,
VehicularAccess, Circulation and Parking:
There are currently 42 on-site spaces for use by park patrons and park staff. This parking
is accessed only from Virginia Avenue. A total of 119 on-site parking spaces for daily use
will be provided as part of the expansion project and these will be supplemented by 69
overflow parking spaces located on-site for patron use during the Farmers Market and
special events. In addition, condition #38 requires that a minimum of 36 spaces located
within a 1,000 foot radius of the park be secured through a formal lease agreement by the
Farmers Market for use during the Market operation. Vendors who do not use their vehicles
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to display goods for sale shall be required to use this off-site parking location and any
remaining spaces shall be available to patrons free of charge.
Pedestrian Access:
The current pedestrian access points to the park are along the Virginia Avenue and Pico
Boulevard frontages. The expansion project will increase the pedestrian visibility of the
park, and increase the number of pedestrian access points. There will be a prominent new
pedestrian entry at the corner of Cloverfield and Pico Boulevards. Off-site pedestrian
improvements include the removal of the small island at the corner of Cloverfield and Pico
Boulevards, which will eliminate the "free right turn" and the addition of a pedestrian
activated crosswalk with in-pavement flashers at the Pico Boulevard/22"d Street
intersection
Use
The proposed project will maintain the current operating hours. The park is open from 6:00
a.m. to 11:00 p.m., and the on-site community rooms may be reserved between the hours
of 9:00 a.m. and 9:00 p.m. The new wading pool will be open only during the daytime in the
summer months. The Farmers Market will also operate according to its current hours and
procedures, opening for set up at 6:00 a.m., opening to the public at 8:30 a.m., closing to
the public at 1:00 p.m., and closing after the conclusion of facility clean-up at 3:00 p.m. on
Saturdays.
Public Process
Once the additional acceage and buildings were acquired, the design team incorporated
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ideas received from the extensive public process to ensure that the needs of the
community would be addressed by both the project design and the services to be offered
in the park. Beginning in February 1998 the City began an extensive bilingual public
process to develop the concept design for the Virginia Avenue Park Expansion project. At
that time the project included the existing park and the 2.9 acre expansion parcel at the
northwest corner of Pico and Cloverfield Boulevards. This process included a series of
park user and neighborhood surveys, a newsletter mailed to over 6,000 residents, four
community-wide events and 13 focus groups interviews which resulted in the development
of an initial concept plan. The concept plan was reviewed by the Virginia Avenue Park
Advisory Board (VAPAB) and they provided formal recommendations on February 1, 1999.
At about the same time, the City Council approved the purchased of the additional 0.8 acre
site for expanded park programs, On February 18, 1999, the Recreation and Parks
Commission provided formal recommendations on the initial concept plan. Recognizing the
need to integrate the newly acquired acreage into the project, the Commission also
established the Virginia Avenue Park Expansion Working Group (WG). This nine-member
WG, comprised of three Recreation and Parks Commissioners, three VAPAB members, a
Planning Commissioner and two youth representatives were asked to lead the community
process for incorporating the 0.8 acre site into the project and develop a final
recommended concept plan. Working closely with city staff and the consultant team, the
WG held six public meetings, broadly noticed to over 3,200 residents between June and
October, 1999, to develop its recommendations
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The park expansion concept design, informed by the preferences expressed by community
members during the public participation process, was reviewed by the Recreation and
Parks Commission, and its advisory group for the park, the Virginia Avenue Park Advisory
Board (VAPAB) and was subsequently forwarded to the City Council and unanimously
approved on January 25, 2000. With the concept approval, City Council directed staff to
prepare and circulate the Draft Environmental Impact Report (DEIR) and to finalize the
schematic design drawings,
During the preparation of the schematic design, which involved youth from the community
in the design of the youth center component, the VAPAB and the Recreation and Parks
Commission regularly received progress updates at their monthly meetings. The design for
the park buildings was formally presented to the VAPAB on May 7, 2001 and to the
Recreation and Parks Commission on May 17, 2001. While no formal action was taken at
either of these public meetings, both the Advisory Board and the Commission were
generally satisfied with the spaces identified in the plan and with the overall design as
presented.
On October , 2001 the entire park schematic design including the landscape plan and the
plan for the buildings was presented to the VAPAB. Due to a lack of quorum, the Board
was unable to take a formal action at this meeting, but did provide individual comments,
which are included as an attachment to the Planning Commission Staff report (Attachment
C). On October 18, 2001, the final schematic design was presented to the Recreation and
Parks Commission for a formal recommendation. Following discussion and input from
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members of the community, the Commission approved the Final Schematic Design with a
request that issues expressed by the community pertaining to noise and traffic flow be
carefully examined with reasonable solutions incorporated into the design. They also
requested that the public art component for the project be presented to both the VAPAB
and the Commission for consideration as it is developed. The public art for the project,
which includes a mural and tiles, has been presented to the Arts Commission Public Art
Committee on October 15, 2001 and December4, 2001, the Virginia Avenue ParkAdvisory
Board on January 7, 2002, and the Recreation and Parks Commission on January 17,
2002,
In order to provide the VAPAB with an opportunity to make a formal recommendation on
the schematic design, the plan was again presented at the meeting on December 3, 2001.
The VAPAB recommended approval of the schematic design.
The project has undergone environmental analysis with an EIR that was circulated for a 45-
day review period between July 13 and August 29. A number of design elements have
been included as a response to the comments received on the EIR. These concerns, and
the project designers' responses are described in the CEQA analysis below.
General Plan Map Amendment and Official Districting Map Amendment
The proposed park expansion requires amendment of the General Plan Land Use Map to
change portions of the site from the Service and Specialty Commercial Land Use Category
and the Medium Density Housing Land Use Category to the Parks Land Use Category.
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Additionally, the Official Districting Map must be changed for consistency with the project
and the proposed Land Use Map amendments. Those portions of the site zoned Highway
Commercial (C4) District, Low Density Multiple Residential (R2) District, and Low Density
Multiple Residential with an Off-Street Parking Overlay (R2A) District will be changed to the
Designated Parks (DP) District, These changes create consistency for the site, as the
entire park site will be included in the Parks Land Use Category and zoned Designated
Parks District.
CEQA STATUS
On December 19, 2001, the Planning Commission certified an Environmental Impact
Report for this project (Attachments C and H). Since the Planning Commission action,
there have been no substantial changes proposed to the project, no substantial changes
with respect to the circumstances underwhich the project is being undertaken, and no new
information that would require a subsequent or supplemental EIR,
The following describes the Final EIR certified by the Planning Commission. No
unmitigatable impacts were identified in the areas of Geology and Soils, Air Quality, Noise,
Hazards and Hazardous Materials, Land Use and Planning, Aesthetics, Land Use and
Planning, Utilities and Service Systems, Public Services, Recreation, Construction Effects
or Cultural Resources. With adoption of the recommended mitigation measures, the EIR
determined that impacts in these categories could be reduced to a less than significant
level. These mitigation measures were included in the project conditions imposed by the
Planning Commission. As discussed below, the only significant impacts that could not be
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mitigated were in the areas of Transportation and Traffic, and Neighborhood Effects related
to traffic.
Tra~c /mpacts
The Intersection of 23~d Street and Pico Boulevard
The EIR determined that, based upon the projected traffic volumes, the intersection at 23'~
Street and Pico Boulevard will be significantly impacted due to an afternoon delay of 32.9
seconds in addition to the cumulative base Level Of Service (LOS) E as detailed in the
Final EIR and Planning Commission Staff Report. No feasible mitigation measures were
available for this impact. Therefore adoption of a Statement of Overriding Considerations
was required (Attachment C).
Neighborhood Effects Re/ated to Traffic: Additional Trips to Virginia Avenue
The City's definition of a significant traffic impact states that the addition of one trip per day
to a residential street is considered a significant neighborhood impact if the street is
already functioning at 90% of capacity. Based on this criteria, the proposed project will
generate significant Neighborhood Effects due to additional traffic on Virginia Avenue, as
this street is the only access for over half the parking for the Park. The analysis forecast an
increase in daily traffic on Virginia Avenue of 114 trips, a 4% increase in total trips on a
typical weekday, and an increase of 155 trips, a 5% increase in total trips on a typical
Saturday by the year 2009. As detailed in the Final EIR and the Planning Commission
Staff Report, the EIR found that no feasible means to mitigate this impact were available.
Therefore, adoption of a Statement of Overriding Considerations was necessary
(Attachment C).
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Revisions to the Project Following Public Review:
Following the close of the EIR public review period two revisions to the proposed design
analyzed in the EIR have been made in response to the comments received: (A) relocation
of the proposed wading pool and playground, and (B) relocation of the overflow parking
area and related access.
A. Pool Location
Several comments expressed concern that the proposed wading pool and play area
locations were sited too close to residences. In response to this concern, the site plan
has been revised to relocate the wading pool to the north of the Thelma Terry Center
and the play area closer to the Thelma Terry Center on the east side of the building.
The change in location would place the pool approximately 165 feet from the nearest
residential buildings across Virginia Avenue and approximately 140 feet from the
western edge of the pool to the rear of the nearest multi-family residential building on
215` Street and approximately 190 feet to the rear of the closest single-family dwelling
on 21 S' Street. The previous location was approximately 70 feet from the face of the
multi-family residential building at the east edge of the park. The operational
characteristics of the wading pool and play area are the same as described in the Draft
EIR. The relocation of the pool did not alter the analysis of the Draft EIR.
8. Alternative Proposed Location for the Overflow Parking
Several comments expressed concerns regarding the suitability of locating overflow
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parking for Farmers Market patrons and special events on grass within a central area of
the park that would be used for active play when not used for parking. In response to
this concern, the site plan was revised to relocate the overflow parking to the eastern
edge of the park adjacent to Cloverfield Boulevard (54 spaces) and along a portion of
the Pico Boulevard frontage (15 spaces). A total of 69 overflow parking spaces are
proposed. Access to the overflow parking along Cloverfield Boulevard will be provided
by a two-way driveway that is accessible from Cloverfield Boulevard Decomposed
granite or grass netlawn is proposed for the parking lot surface facing Cloverfield
Boulevard with landscape screening. Access to the overflow parking located along the
Pico Boulevard frontage, will be provided by a two-way driveway opposite 23~d Street.
When not in use the overflow parking area will be closed with bollards.
In order to gain efficiencies in the parking located along the Pico Boulevard frontage,
the parking lot has been redesigned to allow for two aisles of parking. Two driveways
to this parking will be provided with one located opposite 23`d Street and one located
opposite the Pico Boulevard median to the east of 22"d Street. In addition, to address
the concern that Farmers Market vendor traffic may use this entrance and queue on
Pico Boulevard during Farmers Market set up on Saturdays, the Planning Commission
adopted Condition # 36 in their approval of the CUP, to require the Farmers Market
vehicles to queue inside the Pico parking lot, per instructions that will be included in the
official Market Rules.
In addition to providing 188 spaces on site, as previously described, the EIR
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recommends a minimum of 36 off-site parking spaces be leased within a 1,000-foot
radius of the park to provide an additional amount of parking for use by the community,
It is also recommended that market vendors who do not use their vehicles to display
goods during the market operation park at the off-site location. Staff believes that this
parking will adequately serve both the market and park uses. Project Condition # 38 of
the Development Review Permit and the Conditional Use Permit reflects this off-site
parking requirement,
These design changes were analyzed by the EIR consultants and it was determined that
the modifications did not result in any change of the environmental analysis since no
additional impacts were generated, and the modifications did not increase the severity of
any impacts. Based on this analysis it was further determined that re-circulation of the EIR
was not required.
Alternatives
The EIR also considered alternatives to the proposed project, as follows:
1. Alternative 1- No Project: This alternative assumes no expansion of area, facilities
or services beyond what is currently provided. The 2.9 acre City-owned parking lot
would remain vacant.
2, Alternative 2-Reduced Expansion: This alternative would demolish the new
structures, and provide all the needed service space in a 3,000 square-foot addition
to the Thelma Terry Community Center.
3, Alternative 3- Expanded Program with New Gymnasium: This alternative consists
of demolition and replacement of the two structures on Pico Boulevard with a
17,000 square foot gymnasium, and renovation of the existing PAL Fitness Gym
and connected parking areas between Virginia Avenue and Pico Boulevard.
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The CEQA-mandated environmentally superior alternative was found to be the "Reduced
Expansion Alternative" As analyzed in Section 7.0 of the Final EIR, the Reduced
Expansion Alternative would result in impacts that would be equal to or less than the
impacts for the proposed project, except for construction impacts that would be increased.
The "Expanded Program with New Gymnasium" alternative would result in similar or
greater impacts than either the proposed project or the other alternatives. The "No Project
Alternative", would result in impacts that would be less than the impacts for the proposed
project. However, the No Project Alternative is not feasible since it would not satisfy the
project objectives of utilizing the city acquired parcels for the expansion of park amenities,
nor would it provide for the reuse of existing buildings to better accommodate existing
community programs and allow for the expansion of new programs at Virginia Avenue
Park. Furthermore, the No Project Alternative would not result in the expansion of the
City's open space system, outlined as a key objective in the City's Open Space Element of
the General Plan. The Reduced Expansion Alternative is not feasible since it does not
satisfy the project objectives that call for the reuse of existing buildings in support of
Sustainable City Goals and the accommodation of existing and future community programs
at the Park, It also would not buffer noise generated by the park due to the reduction of
building area on site and increase in open space and it would not provide a balance of
interior program space and exterior recreation and open space as outlined in the project
objectives.
Planning Commission's Bases for Adoption of A Statement of Overridinq Considerations
The construction of the Virginia Avenue Park Expansion Project will provide a significant
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public benefit. The park will be increased in size and improved to provide a community
center that is more specifically adapted to the community needs. Additionally as noted in
the City's Open Space Element, the City has only 419 acres of open space and has
constrained land resources due to the amount of high-density developed land in relation to
open space. The proposed project will increase the amount of open space and green
space in the City, consistent with General Objective 1.1 of the Land Use Element which
calls for improving the quality of life by providing a balance of land uses including adequate
park space and green landscaped space throughout the City, and consistent with the Land
Use Element Policy 1.11.1 which encourages the development of parks and recreational
facilities to meet the needs of both the resident and daytime populations. In addition the
project is consistent with Objective of the Open Space Element which calls for the City to
develop and maintain a diversified and balanced system of high quality open space, and
Open Space Element Objective 2 to "expand the open space system through the use of
public properties" by utilizing the city-owned properties adjacent to the existing 5.8 acre
neighborhood park to expand the park to 9.5 acres and provide increased interior program
space as well as significant open space areas The Farmers Market will be better
integrated into the park, and its site will be able to serve the dual purpose of the park area
and the Farmers Market site. Due to these public benefits, the Planning Commission
adopted a Statement of Overriding Considerations (Attachment C).
NEXT STEPS
In the event that the Council takes action as requested, the consultants will proceed with
preparation of design development and construction documents as well as a refined cost
17
estimate. Based upon the cost estimates completed to date, the project is underfunded by
approximately $4.3 million. Staff is continuing to work with the design team to reduce the
funding gap through possible value engineering options including reducing the scope of
renovations to the Thelma Terry Community Center, building a new open air pavilion rather
than reusing the structural members of the existing PAL fitness gym and examining the
possibility of constructing the project in a single phase in order to achieve significant
construction e~ciencies. Staff will submit a Capital Improvement Project request for FY
2002-03 in order to bid the project in Fall 2002. Staff will return to the City Council at that
time for award of a construction contract.
PUBLIC NOTIFICATION
Pursuant to Municipal Code Sections 9.04.20.16.040 and 9.04.20.22.050, notice of the
public hearing was mailed to all owners and residential and commercial tenants of property
tocated within a 500 foot radius of the project site and published in the California section of
the Los Angeles Times at least ten consecutive calendar days prior to the hearing. A copy
of the notice is contained in Attachment A.
BUDGET/FINANCIAL IMPACT
The proposed actions will have no budgetary impact.
RECOMMENDATION
It is recommended that the City Council take the following actions:
1 Adopt a Resolution to Amend the General Plan Land Use Map; and
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2 Introduce for first reading an Ordinance amending the Official
Districting Map; and
3. Approve the schematic design for the Virginia Avenue Park Expansion
Project.
Prepared by: Suzanne Frick, Director of Planning and Community Development
Jay M. Trevino AICP, Planning Manager
Amanda Schachter, Principal Planner ~
Kimberly Christensen, AICP Senior Planner
Sarah Lejeune, AICP, Associate Planner
Planning Division, Planning and Community Development Department
Attachments:
A. Notice of Public Hearing.
B. Radius Map.
C. Planning Commission Staff Report dated December 19, 2001 and
Attachments A-I.
D. Correspondence distributed at the Planning Commission Meeting of
December 19, 2001.
E. Resolution to Adopt A General Plan Land Use Map Amendment.
F. Ordinance Amending the Official Districting Map.
G. Site Plan, Floor Plans and Elevations.
H. Final EIR.
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ATTACHMENT A
Notice of Public Hearing
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NOTICE OF A PUBLIC HEARING
BEFORE THE SANTA MONICA CITY COUNCIL
SUBJECT: General Plan Land Use Map Amendment 01-002, Introduction and First
Reading of an Ordinance Amending the Official Districting Map and Approval
of the Schematic Design for the Virginia Avenue Park Expansion Project
located at 2200 Virginia Avenue.
APPLICANT: City of Santa Monica Community and Cultural Services Department
PROPERTY OWNER: City of Santa Monica
WHEN: Tuesday, January 22, 2002
6:45 p.m.
WHERE: City Hall Council Chambers
Room 213
1685 Main Street
Santa Monica, California
PROJECT DESCRIPTION
The City Council will conduct a public hearing to consider the following requests:
General Plan Land Use Map Amendment 01-002, First Reading of an Ordinance Amending
the Official Districting Map and Approval of the Schematic Design for the Virginia Avenue
Park Expansion Project located at 2200 Virginia Avenue.
The proposed 3.7 acre park expansion includes: the reuse and renovation of two buildings
that were formerly Plastic Mart, a commercial use, for a total of approximately 15,000
square feet of community program space and staff office area, and the new construction of
a recreational pool with restrooms, pool changing area and pool storage building, flexible
field areas, new basketball courts, and the redesign and re-landscaping of the park to
include the new acreage, the new buildings, and to fully incorporate the existing Farmers
Market into the park design.
The proposed General Plan Land Use Map Amendment and Official Districting Map
Amendment consolidates the existing site and the additional acreage under one
designation, amending the Land Use Map from Medium Density Housing and Service and
Specialty Commercial Use to Parks Use and converting a portion of the existing park land
from Highway Commercial (C4) District and changing the new acreage from Highway
Commercial (C-4) District, Low Density Multiple Residential (R2) District, and Low Density
Multiple Residential with a Parking Overlay (R2A) District to the Designated Parks (DP)
District.
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An Environmental Impact Report document has been prepared for this project. The Final
EIR, which consists of the Draft EIR and the responses to comments received during the
comment period on the Draft EIR, was certified by the Santa Monica Planning Commission
and a Statement of Overriding Consideration was adopted on December 19, 2001. A copy
of the Final EIR is available at the Main Library Reference Section, the Thelma Terry
Community Center at Virginia Avenue Park, at the office of the City Clerk and at the City
Planning Division Public Counter in Room 111 in City Hall.
HOW TO COMMENT
You may comment at the City Council public hearing, or by writing a letter. Written
information received before 3:00 p.m. on the Wednesday before the hearing will be given
to the City Council in their packet. Information received after that time will be given to the
City Council prior to the meeting.
Adtlress your letters to: City Clerk
Re: EIR 01-001/GPA 01-002/Districting Map Amend. 01-034
1685 Main Street, Room 102
Santa Monica, CA 90401
MORE INFORMATION
If you want more information about this project, please call Associate Planner Sarah
Lejeune, AICP, at (310) 458-8341. Santa Monica Bus Lines #1, #2, #3, #7 and #8 serve
City Hall. The meeting facility is wheelchair accessible. For disability-related
accommodations please contact (310) 458-8341 or (310) 458-8696 TTY at least 72 hours
in advance. All written materials are available in alternate format upon request.
Pursuant to California Government Code Section 65009(b), if this matter is subsequently
challenged in Court, the challenge may be limited to only those issues raised at the Public
Hearing described in this notice, or in written correspondence delivered to the City of Santa
Monica at, or prior to, the Public Hearing.
ESPANOL
EI Concilio Municipal de la ciudad de Santa Monica tendra una audencia publica para
revisar applicaciones proponiendo desarrollo en Santa Monica. Para mas informacion,
Ilame a Carmen Gutierrez al numero (310) 458-8341.
APPROVED AS TO FORM
-~c~/
JAY TREVIN
Planning Manager
F:\PLAN\S HARE\COU NCI UNOTI CES\Virgi niaAvenuePark.doc
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ATTACHMENT B
Radius Map
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VIRGINIA AVENUE PARK
500 Foot Radius
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ATTACHMENT C
Planning Commission Staff Report dated December 19, 2001 and
Attachments A - I
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5 -A
SF:JMT:AS:KC;SDL F:\PLAN\SHARE\PC\strpt\01\VAPDRAFT.doc
Planning Commission: December 19, 2001 Santa Monica, California
TO The Honorable Planning Commission
FROM Planning Staff
SUBJECT: Development Review01-008, Conditional Use Permit01-013, Environmental
Impact Report 01-001, General Plan Land Use Map Amendment 01-002 and
Official Districting Map Amendment 01-034
Address: 2200 Virginia Avenue
Applicant: City of Santa Monica Community and Cultural Services
Department
~f~~`~~~~~Tl~f~
Summarv:
Proposed are an Environmental Impact Report, a Development Review Permit, a
Conditional Use Permit, a General Plan Land Use Map Amendment and an Official
Districting Map Amendment for the Virginia Avenue Park Expansion. l"he 3.7 acre
park expansion includes the reuse and renovation of two buildings for a total of
approximately 14,000 square feet in area that houses community program activities
and a staff office area; improvements to the existing Thelma Terry Community
center; reuse of the existing Police Activities League (PAL) fitness gym building as
an open air pavilion; new construction of a seasonal use wading pool with a pool
building containing restrooms, a pool changing area and pool storage; open lawn
areas; new basketball courts; and the redesign and re-landscaping of the park to
incorporate the new acreage, two new playgrounds and to accommodate the
existing weekly Farmers Market into the park design.
A Development Review Permit is required to allow new construction greater than
1,000 square feet in the Designated Parks (DP) district as the proposed new
construction of the pool support building is 1,302 square feet.
The Farmers Market is currently located on the 2.9 acre parking lot that will be
converted to green space as part of the park expansion. The Farmers Market use
will be relocated to the south of the pavilion area. The proposed Conditional Use
Permit (CUP) replaces the existing CUP in order to relocate the market on the park
site to its new location.
The proposed General Plan Land Use Map and Official Districting Map
Amendments consolidate the existing site and the additional acreage under one
Land Use designation and one Zoning district.
An Environmental Impact Report has been prepared for this project that identifies
finro areas of unmitigatible impacts related to traffic and traffic related neighborhood
effects related to traffic. Adoption of a Statement of Overriding Considerations is
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required to approve the project.
Action: The Planning Commission should take the following actions:
1. Adopt the Resolution to Certify the Final Environmental Impact Report evaluating
the environmental impacts of the~project; and
2. Adopt the Resolution Approving a Statement of Overriding Considerations and
Mitigation Monitoring Program; and
3. Adopt a Resolution to Recommend to City Council Amendment to the General
Plan Land Use Map; and
4. Recommend to City Council Amendment of the Official Districting Map; and
5, Approve the Development Review Permit and Conditional Use Permit for the
project.
Recommendation: Certify the Environmental Impact Report with the adoption of a
Statement of Overriding Considerations and Mitigation Monitoring Program, recommend to
City Council the approval of the General Plan Land Use Map and Official Di~tricting Map
Amendments, approve the Development Review Permit with conditions and approve the
Conditional Use Permit with conditions.
Permit Streamlining Expiration Date: 180 days from certification of the Environmental
Impact Report, pursuant to Government Code Section 65950.
SITE LOCATION AND DESCRIPTION
The existing Virginia Avenue Park is a 5.82 acre neighborhood park located between
Virginia Avenue and Pico Boulevard. The Park was opened in 1975. This project proposes
to expand and improve the existing park.
The proposed project is located on an approximately 9.5 acre, irregular combined parcel, at
the northwest corner of the intersection of Cloverfield and Pico Boulevards, bounded by
Cloverfield Boulevard to the east, 21 St Street to the West, Pico Boulevard to the south and
Virginia Avenue to the north. The surrounding uses consist of retail commercial at the east
and west perimeters and across the street to the south on Pico Boulevard, and both multi-
family and single family residential uses along the Cloverfield Boulevard, Virginia Avenue
and 215f Street perimeters. The project will have both vehicle and pedestrian entrances
from each street frontage.
Zoning District: R2 Low Density Multiple Residential, and R2A Low Density Multiple
Residential with an Off-Street Parking Overlay, and C4 Highway
Commercial.
2
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Land Use District; Service and Specialty Commercial Land Use Category, Medium
Density Housing Land Use Category, Parks Land Use Category.
Parcel Area Located on a combined parcel area of approximately 9.5 acres,
PUBLIC NOTIFICATION
Pursuant to Municipal Code Section 9.04.20.14.030, notice of the public hearing was
mailed to all owners and residential and commercial tenants of property located within a
500 foot radius of the project site and published in the California section of the Los Angeles
Times at least ten consecutive calendar days prior to the hearing. A copy of the notice is
contained in Attachment A.
PROJECT DESCRIPTION
The proposed Development Review Permit, Conditional Use Permit and Environmental
Impact Report will allow for the expansion of the existing Virginia Avenue Park from 5.8
acres to include 3.7 acres of adjacent land for a total of 9.5 acres. The current Farmers
Market site will be incorporated into the park expansion design requiring a CUP forthe new
location inside the park. A Recommendation to the City Council for the approval of the
General Plan Map Amendment and the Official Districting Map Amendment will change the
Land Use Map category from Medium Density Housing and Service and Specialty
Commercial Use to the Parks Land Use category, and will change the portions of the site
which are currently zoned C4, R2 and R2A, to the Designated Parks (DP) District. These
map amendments will allow for the project to be constructed under the development
standards for parks rather than the commercial and residential development standards that
would be required under the current land use and zoning, and will allow for consistency
between the zoning and land use designations.
Project Des~n
The proposed project consists of the renovation and expansion of the existing 5.8 acre
park and its facilities, including the existing Thelma Terry Community Center building. The
expanded park will be approximately 9.5 acres, including the 2.9 acre vacant parking lot at
the northwest corner of Pico and Cloverfield, and 0.8 acre parcel on the northeasterly
corner of Pico Boulevard and 21 S` Street. The 0.8 acre parcel contains finro 10,000 square
foot single-story buildings (referred to throughout this report and related materials as
Building A and Building B). The project includes exterior improvements to the existing
Thelma Terry Community Center, removal of approximately 2,000 square feet from building
A(2115 Pico Boulevard), removal of approximately 3,500 square feet from Building B
(2101 Pico Boulevard) and renovation of the remaining portions of Buildings A and B for a
total of approximately 13,900 square feet. The renovated buildings will accommodate
various community programs and services, including a new home for the Police Activities
League (PAL) fitness gym currently housed in the building adjacent to Thelma Terry
3
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Center; a center for older youth, community meeting and activity spaces and associated
staff offices including the incorporation of permanent offices for the Beat 8 police officers
currently housed in a mobile trailer at the park. The expansion of the park has been
designed to create a seamless connection befinreen existing and new features, with a focus
on the integration of open green space, and to create a campus-like atmosphere for the
community buildings on site.
The following is a brief description of the proposed construction:
Outdoor Elements
• 2.9 acre open lawn area with meandering path that surrounds the park.
• Construction of an 24 by 72 foot seasonal use wading pool, 0 to three feet in depth,
and a 1,302 square foot support building for the pool that will contain changing
rooms, pool restrooms and separate park use restrooms, and storage area for pool
equipment.
• Construction of finro full size basketball courts.
• Construction of finro playgrounds, one for young children to five years old (0-5) and
one designed to older children (5-12)
• Outdoor Pavilion created by renovation of PAL gym facility to form an open air
shade structure.
• Forty stalls for the Farmer's Market situated in a u-shape in front of the Pavilion.
The new Farmers Market site area is designed with a decomposed granite surface
with trees planted in a grid formation to provide shade. The layout allows for tables
to be located in front of the trees while still accommodating truck circulation.
• Parking as described below.
Built Elements
• Exterior improvements to the existing Thelma Terry Community Center to tie
existing buildings into the campus design concept. There are 3 activity rooms for
activities ranging from senior lunch programs, after-school homework programs, to
classes for young children and their families.
• Demolition of approximately 2,000 square feet from Building A and renovation to
include the PAL fitness gym, which includes a workout room, boxing ring, weights
and exercise equipment, and exercise room for dance, yoga and organized classes,
Park Staff offices including, youth & employment services, a community
seminar/meeting room and a Police Substation (currently located in a mobile trailer).
• Demolition of approximately 3,500 square feet of Building B and renovation to
include a center for older youth, community workshop/classroom space and park &
building maintenance and storage.
4
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Access. Circulation arid Parkinq
Vehicular and Pedestrian Access, Circulation and Parking:
Currently 42 parking spaces are provided on-site for use by park patrons and park staff.
This parking is accessed only from Virginia Avenue. A total of 119 on-site parking spaces
for daily use will be provided as part of the expansion project and these will be
supplemented by 69 overflow parking spaces located on-site for patron use during the
Farmers Market and special events. These spaces will be provided as follows:
Dail, Use
47 spaces will be provided in the parking lot with access from Virginia Avenue.
10 spaces will be provided in a lot located behind Building B with key card
access from 21 S` Street for park staff use.
9 spaces located on the south side of Building A and accessed from Pico
Boulevard.
53 spaces located along the southern edge of the park accessed from Pico
Boulevard by a two-way driveway located opposite 23`~ Street and a right-turn in,
right-turn out driveway located to the east of where 22~d Street intersects Pico
Boulevard.
Overflow Parkina
• 15 overflow parking spaces located along the eastern end of the parking lot
adjacent to Pico Boulevard. These spaces will be closed off with bollards when
the parking area is not in use, and will be accessed from the driveways along
Pico Boulevard when in use.
• 54 overflow parking spaces located along the eastern end of the park adjacent
to Cloverfield Boulevard with access from a two-way driveway at the far north
end of the lot. This driveway will be closed when not in use and the parking lot
surface will be made of a permeable material (either decomposed granite or
netlawn, a grass that is designed to allow for cars to park on it without disturbing
plant growth), extending the visual impact of park open space to the street.
Pedestrian Access:
The current pedestrian access points to the park are along the Virginia Avenue and Pico
Boulevard frontages. The expansion project will increase the pedestrian visibility of the
park, and increase the number of pedestrian access points. There will be a prominent
pedestrian entry at the corner of Cloverfield and Pico Boulevards. The pedestrian path will
lead into the park from the sidewalk, and there will be new entry signage. The existing
pedestrian access along Virginia Avenue will remain without significant change other than
the sidewalk intersections of the walking/jogging trail. The Pico frontage will allow for a
more porous pedestrian access into the park. The view of both the Pico parking lot and the
5
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Farmers Market site from the sidewalk and the street will be as if the pedestrian were
entering into an orderly urban forest. The parking lot is designed with a permeable surface
of crushed rock and sand, and shade trees located every three parking spaces.
Off-site pedestrian improvements include the removal of the small island at the corner of
Cloverfield and Pico Boulevards which will eliminate the "free right turn" and the addition of
a pedestrian activated crosswalk with in-pavement flashers at the Pico Boulevard/22nd
Street intersection.
Use
The proposed project will maintain the current operating hours. The park is open from 6:00
am to11:00 pm, and the on site community rooms may be reserved befinreen the hours of
9:00 a.m. and 9:00 p.m. The new wading pool will be open only during the daytime in the
summer months. In the winter, the pool will be drained, covered with a rigid surface and
converted into a play area. The Farmers Market will also operate according to its current
hours and procedures, opening to the public at 8:30 a.m., and closing to the public at 1:00
p.m. on Saturdays.
PUBLIC PROCESS
Beginning in February, 1998 the City began an extensive bilingual public process to
develop the concept design for the Virginia Avenue Park Expansion project. At that time
the project included the existing park and the 2.9 acre expansion parcel at the northwest
corner of Pico and Cloverfield Boulevards. This process included a series of park user and
neighborhood surveys, a newsletter mailed to over 6,000 residents, four community-wide
events and 13 focus groups interviews which resulted in the development of an initial
concept plan. The concept plan was reviewed by the Virginia Avenue Park Advisory Board
(VAPAB) and they provided formal recommendations on February 1, 1999.
At about the same time, the City Council approved the purchased of the additional 0.8 acre
site for expanded pa~k programs. On February 18, 1999, the Recreation and Parks
Commission provided formal recommendations on the initial concept plan, and recognizing
the need to integrate the newly acquired acreage into the project, the Commission also
established the Virginia Avenue Park Expansion Working Group (WG). This nine-member
WG, comprised of three Recreation and Parks Commissioners, three VAPAB members, a
Planning Commissioner and two youth representatives were asked to lead the community
process for incorporating the 0.8 acre site into the project and develop a final
recommended concept plan. Working closely with city staff and the consultant team, the
WG held six public meetings, broadly noticed to over 3,200 residents between June and
October, 1999, to develop its recommendations.
The park expansion concept design, informed by the preferences expressed by community
members during the public participation process, was reviewed by the Recreation and
Parks Commission, and its advisory group for the park, the Virginia Avenue Park Advisory
6
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Board (VAPAB) and was subsequently forwarded to the City Council and approved on
January 25, 2000. With the concept approval, City Council directed staff to prepare and
circulate the Draft Environmental Impact Report (DEIR) and to finalize the schematic
design drawings.
During the preparation of the schematic design, which involved youth from the community
in the design of the youth center component, the VAPAB regularly received progress
updates at their monthly meetings. The design for the park buildings was formally
presented to the VAPAB on May 7, 2001 and to the Recreation and Parks Commission on
May 17, 2001. While no formal action was taken at either of these public meetings, both
the Advisory Board and the Commission were generally satisfied with the kinds of spaces
identified in the plan and with the overall design as presented. (Attachment E).
On October 1, 2001 the entire park schematic design including the landscape plan and the
plan for the buildings was presented to the VAPAB. Due to a lack of quorum, the Board
was unable to take a formal action at this meeting, but did provide individual comments,
see Attachment E. On October 18, 2001, the final schematic design was presented to the
Recreation and Parks Commission for a formal recommendation. Following discussion and
input from members of the community, the Commission approved the Final Schematic
Design with a request that issues expressed by the community pertaining to noise and
traffic flow be carefully examined with reasonable solutions incorporated into the design.
They also requested that the public art component for the project be presented to both the
VAPAB and the Commission for consideration as it is developed. (Attachment E). The
public art for the project, which includes a mural and tiles, has been presented to both the
Arts Commission and to the Public Art Committee on October 15, 2001 and December 4,
2001.
In order to provide the VAPAB with an opportunity to make a formal recommendation on
the schematic design, the plan was presented at the meeting on December 3, 2001. The
VAPAB adopted a motion to be transmitted directly to the Planning Commission and City
Council recommending approval of the schematic design.
The project has undergone environmental analysis with an EIR that was circulated for a 45-
day review period between July 13 and August 29. A number of design elements have
been included as a response to the comments received on the EIR. These concerns, and
the project designers' responses are described in the project analysis, and CEQA analysis
below.
PROJECT ANALYSIS
Once the additional acreage and buildings were acquired, the design team incorporated
ideas received from the public process to ensure that the needs of the community would be
addressed by both the project design and the services to be offered in the park.
Community contributors identified the need for older youth oriented services that provided
places for both educational and physical activity, and "hang out " area. _
7
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The community also identified the need for increased amenities for families with small
children, especially playground equipment and a wading pool suitable for young children.
Consistent with prior community input, the continuation of the Farmers Market was
confirmed as a significant component in the expanded park. As the park expansion
included the redesign of the existing Market site to create open green space, the Market
needed to be relocated. The area in front of the pavilion has been designed to be used by
the Farmers Market on Saturdays and as shaded open space at other times.
The community input process produced the concept design that was studied in the EIR.
The design of several park elements was refined during preparation of the Final EIR as a
result of continuing public comment received during the EIR review process.
Revisions to the Project Following Public Review:
Following the close of the EIR public review period two revisions to the proposed design
analyzed in the EIR have been made in response to the comments received: (1) relocation
of the proposed wading pool and playground and (2) relocation of the overflow parking
area.
A Pool Location
Several comments expressed concern that the proposed wading pool and play area
locations were sited too close to residences. In response to this concern, the site plan
has been revised to relocate the wading pool to the north of the Thelma Terry Center
and the play area closer to the Thelma Terry Center on the east side of the building.
The change in location would place the pool approximately 165 feet from the nearest
residential buildings across Virginia Avenue and approximately 140 feet from the
western edge of the pool to the rear of the nearest multi-family residential building on
21 S' Street and approximately 190 feet to rear of the closest single-family dwelling on
21 St Street. The previous location was approximately 70 feet from the face of the multi-
family residential building at the east edge of the park.
The operational characteristics of the wading pool and play area are the same as
described in the Draft EIR. The relocation of the pool did not alter the analysis of the
Draft EIR.
B. Alternative Proposed Location for the Overflow Parking
Several comments expressed concerns regarding the suitability of locating overflow
parking for Farmers Market patrons and special events on grass within a central area of
the park that would be used for active play when not used for parking. In response to
this concern, the site plan has been revised to relocate the overflow parking to the
8
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eastern edge of the park adjacent to Cloverfield Boulevard (54 spaces) and along a
portion of the Pico Boulevard frontage (15 spaces). A total of 69 overflow parking
spaces are proposed. Access to the overflow parking along Cloverfield Boulevard will
be provided by a two-way driveway that is accessible from Cloverfield Boulevard.
Decomposed granite or grass netlawn is proposed for the parking lot surface facing
Clove~eld Boulevard with landscape screening. Access to the overflow parking
located along the Pico Boulevard frontage, will be provided by a finro-way driveway
opposite 23'~ Street. When not in use the overflow parking area will be closed with
bollards.
In order to gain efficiencies in the parking located along the Pico Boulevard frontage,
the parking lot has been redesigned to allow for two aisles of parking. Two driveways
to this parking will be provided with one focated opposite 23`d Street and one located
opposite the Pico Boulevard median to the east of 22"d Street. In addition, to address
the concern that Farmers Market vendor traffic may use this entrance and queue on
Pico Boulevard during Farmers Market set up on Saturdays, staff recommends
Condition # 36 to require the Farmers Market vehicles to queue inside the Pico parking
lot, per instructions that will be included in the official Market Rules.
In addition to providing 188 spaces on site, the EIR recommends a minimum of 36 off-
site parking spaces be leased within a 1,000-foot radius of the park to provide an
additional amount of parking for use by the community. It is also recommended that
market vendors who do not use their vehicles to display goods during the market
operation park at the off-site location. Staff believes that this parking will adequately
serve both the market and park uses. Project Condition # 38 reflects this off-site parking
requirement.
These changes to the project did not alter the analysis of the Draft EIR.
General Plan Map Amendment and Official Districting Map Amendment
The proposed park expansion requires amendment of the General Plan Land Use Map to
change portions of the site from the Service and Specialty Commercial Land Use Category
and the Medium Density Housing Land Use Category to the Parks Land Use Category.
Additionally, the O~cial Districting Map must be changed for consistency with the project
and the proposed Land Use Map amendments. Those portions of the site zoned Highway
Commercial (C4) District, Low Density Multiple Residential (R2) District, and Low Density
Multiple Residential with an Off-Street Parking Overlay (R2A) District will be changed to the
Designated Parks (DP) District. These changes create consistency for the site, as the
entire park site will be included in the Parks Land Use Category and zoned Designated
Parks District.
9
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Development Review Permit
The site zoning is currently DP and C4, R2, and R2A. As previously stated, the project
includes amending the Official Districting Map to include the entire project under the
Designated Parks (DP) District zoning. Therefore the proposed project is reviewed under
the DP zoning designation. Pursuant to Santa Monica Municipal Code Section
9.04.08.58.060. development review is required for any new construction greater than
1,000 square feet in this district. The proposed new pool/restroom facility on the site is
1,302 square feet. The Development Review permit for this project facilitates review of the
size, siting, massing and appropriateness of the proposed buildings for their location in
relation to the zoning development standards. Because this building is part of an inter-
related project which includes a number of different elements over a large site, this report
intends to provide the context for the Development Review as it pertains to the entire site
and therefore includes analysis and conditions that are pertinent to the project as a whole.
The residential scale, one story, approximately 14 foot high, 1,302 square foot building is
located north of the Thelma Terry Community Center building on the south side of the
proposed wading pool. The building will include a park office, pool changing rooms and
restrooms in addition to a general park use restrooms. The building is designed to fit into
the campus-like. The new building will be consistent with the renovated buildings in its
materials, colors and consistent "folded roof" design that is used as a repeated motif for
shade structures or entrance canopies for every building.
By renovating the existing commercial and park buildings, the City of Santa Monica is
providing the additional square footage needed for indoor community space that will be
integrated into the park setting, creating a park that also serves as a community center.
The Environmental Impact Report analyzed potential noise impacts from special events
and determined that four to five special events a year would not cause a significant impact.
Staff recommends the inclusion of Condition # 31 that ensures the number of events be
limited to no more than five per year, and that these special events occur only during the
daytime, between the hours of 11:00 a.m. and 6:00 p.m.
Conditional Use Permit
The existing Conditional Use Permit for the Farmers Market was approved in November
1997 (Attachment D). The Farmers Market CUP is specific to the parking lot site at
Cloverfield and Pico and outlines the terms and conditions for an open air Farmers Market
at this site. Due to the park expansion, the Farmers Market must be relocated on the Park
Site, necessitating a new CUP. The Farmers Market will be located south of the existing
Thelma Terry building, between the reconstructed Pavilion and Pico Boulevard. The hours
and general operation of the market will not change. Certain CUP conditions have been
revised as follows:
10
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• The condition which requires that there be no permanent structures associated with
the farmers market has been deleted as the farmers market will utilize the open air
pavilion structure.
• The condition regarding secondary activities has been changed to delete pony
rides, as they will no longer be included in the market operation. In addition, as the
park will provide amplified music as part of the special events that may be held up to
five times a year, the condition limiting music audibility has been deleted, as special
events will be regulated as part of the Development Review permit, (Condition #
31)
The CUP includes the following mitigations from the Environmental Impact Report
regarding off-site and overflow parking:
Off-site parking totaling a minimum of 36 spaces and located within a 1,000-foot
radius of Virginia Avenue Park shall be secured through a formal lease
agreement by the Farmer's Market for use during the market operation. Markets
who do not use their vehicles to display goods for sale shall be required to use
this off-site parking location, and any remaining spaces shall be available free of
charge to Farmers Market patrons for overtlow parking.
Whenever the overflow parking areas are operated (e.g. farmers market, Special
Events, two parking attendants (One at the Pico boulevard lot and one at the
Cloverfield Boulevard lot) shall be present to direct vehicles and ensure efficient
use of the overflow parking areas. .
Once adopted this CUP 01-013 will supercede the existing CUP 97-022 in its entirety.
CEQA ANALYSIS
An Environmental Impact Report (EIR) was prepared for this project. Copies of the draft
EIR were distributed to the City Council and notices of availability were sent to Planning
Commission members at the beginning of the 45-day public review period which closed on
August 29, 2001. A total of 6 comment letters were received prior to the close of the
comment period. These comments and the response to comments are included in the final
EIR.
No unmitigatable impacts were identified in the areas of Geology and Soils, Air Quality,
Noise, Hazards and Hazardous Materials, Land Use and Planning, Aesthetics, Land Use
and Planning, Utilities and Service Systems, Public Services, Recreation, Construction
Effects or Cultural Resources. With adoption of the recommended mitigation measures,
the EIR determined that impacts in these categories could be reduced to a less than
significant level. The mitigation measures have been included in the project conditions. As
discussed below, the only significant impacts that could not be mitigated were in the areas
of Transportation and Traffic, and Neighborhood Effects related to traffic.
11
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Traffic Impacts
The Intersection of 23'~ Sfreet and Pico Bou/evard
The EIR determined that, based upon the projected traffic volumes, the intersection at 23'~
Street and Pico Boulevard will be significantly impacted due to an afternoon delay of 32.9
seconds in addition to the cumulative base Level Of Service (LOS) E. No feasible
mitigation measures are available for this impact. The addition of an eastbound left-turn
lane, either with or without a protected eastbound left turn signal phase, would reduce but
not eliminate this significant impact. This mitigation could result in residual traffic impacts
along Pico Boulevard and in the adjacent residential neighborhood to the south.
Specifically, the addition ofthe left-turn pocketwithin the existing lane configuration could
produce longer queuing on Pico Boulevard, resulting in vehicles avoiding the intersection
and dispersing through the residential neighborhood to avoid Pico Boulevard. This
potential on-going impact would be more detrimental to the neighborhood than the
intersection delay and, therefore, is determined to be an infeasible mitigation measure.
Therefore adoption of a Statement of Overriding Considerations is required.
Neighborhood Effects Related to Traffic: Additional Trips to Virginia Avenue
The City's definition of a significant traffic impact states that the addition of one trip per day
to a residential street is considered a significant neighborhood impact if the street is
already functioning at 90% of capacity. Based on this criteria, the proposed project will
generate significant Neighborhood Effects impacts due to additional tra~c on Virginia
Avenue, as this street is the only access for over half the parking for the Park. The analysis
forecast an increase in daily traffic on Virginia Avenue of 114 trips, a 4% increase in total
trips on a typical weekday; and an increase of 155 trips, a 5% increase in total trips on a
typical Saturday by the year 2009. The EIR found that there is no feasible means to
mitigate this impact because traffic calming measures that can reduce trips, such a speed
bumps, are already in place on Virginia Avenue. Since this street is the only access point
to one of the park's parking areas, and since the impact results from trips generated by
park users, the only other means to eliminate the impact would be not to proceed with the
project. In addition, comment letters on the EIR suggested several other mitigations such
as closing off Virginia Avenue to non-local traffic during Farmers Market hours, which were
deemed to be infeasible when analyzed in the response to comments. Therefore an
adoption of a Statement of Overriding Considerations is necessary.
Modifications and Additional Anafysis
During the EIR process several concerns were raised about the pool location, overFlow
parking and driveway access that were addressed by refinements in the project site plan
and design, which have been previously discussed in this report.
These design changes were analyzed by the EIR consultants and it was determined that
the modifications did not result in any change of the environmental analysis since no
12
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additional impacts were generated, and the modifications did not increase the severity of
any impacts. Based on this analysis it was further determined that recirculation of the EIR
was not required.
A concern was also raised about the amount of noise that could be generated by special
events that were held in the park. Staff directed the noise consultant to provide additional
analysis for potential noise impacts related to special events and this analysis determined
that with only 4-5 special events per year noise from special events would not create a
significant impact. Staff is recommending Condition # 31 to ensure that the number of
special events is limited to five per year, and that the events only occur during daylight
hours from 11:00 a.m. to 6:00 p.m.
Alternatives
The EIR also considered alternatives to the proposed project, as follows;
1 Alternative 1- No Project: This alternative assumes no expansion of Area, facilities
or services beyond what is currently provided. The 2.9 acre City-owned parking lot
would remain vacant.
2. Alternative 2-Reduced Expansion: This alternative would demolish the new
structures, and provide all the needed service space in a 3,000 square-foot addition
to the Thelma Terry Community Center.
3. Alternative 3- Expanded Program with New Gymnasium: This alternative consists
of demolition and replacement of the finro structures on Pico Boulevard with a
17,000 square foot gymnasium, and renovation of the existing PAL Fitness Gym
and connected parking areas befinreen Virginia Avenue and Pico Boulevard.
The CEQA-mandated environmentally superior alternative was found to be the "Reduced
Expansion Alternative". As analyzed in Section 7.0 of the Final EIR, the Reduced
Expansion Alternative would result in impacts that would be equal to or less than the
impacts for the proposed project, except for construction impacts that would be increased.
The "Expanded Program with New Gymnasium" alternative would result in similar or
greater impacts than either the proposed project or the other alternatives. The "No Project
Alternative", would result in impacts that would be less than the impacts for the proposed
project. However, the No Project Alternative is not feasible since it would not satisfy the
project objectives of utilizing the city acquired parcels for the expansion of park amenities,
nor would it provide for the reuse of existing buildings to better accommodate existing
community programs and allow for the expansion of new programs at Virginia Avenue
Park. Furthermore, the No Project Alternative would not result in the expansion of the
City's open space system, outlined as a key objective in the City's Open Space Element of
the General Plan. The Reduced Expansion Alternative is not feasible since it does not
satisfy the project objectives that call for the reuse of existing buildings in support of
Sustainable City Goals and the accommodation of existing and future community programs
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at the Park. It also would not buffer noise genera~`etl by the park due to the reduction of
building area on site and increase in open space and it would not provide a balance of
interior program space and exterior recreation and open space as outlined in the project
objectives.
Recommendation for a Statement of Overriding Considerations
The construction of the Virginia Avenue Park Expansion will provide a significant public
benefit. The park will be increased in size, and improved to provide a community center
that is more specifically adapted to the community needs. Additionally as noted in the City's
Open Space Element, the City has only 419 acres of open space and has constrained land
resources due to the amount of high-density cJeveloped land in relation to open space. The
proposed project will increase the amount of open space and green space in the City,
consistent with General Objective 1.1 of the Land Use Element which calls for improving
the quality of life by providing a balance of land uses including adequate park space and
green landscaped space throughout the City, and consistent with the Land Use Element
Policy 1.11.1 which encourages the development of parks and recreational facilities to
meet the needs of both the resident and daytime populations. In addition the project is
consistent with Objective 1 of the Open Space Element which calls for the City to develop
and maintain a diversified and balanced system of high quality open space, and Open
Space Element Objective 2 to "expand the open space system through the use of public
properties" by utilizing the city-owned properties adjacent to the existing 5.8 acre
neighborhood park to expand the park to 9.5 acres and provide increased interior program
space as well as significant open space areas. The Farmers Market will be better
integrated into the park, and its site will be able to serve the dual purpose of the park area
and the Farmers Market site. Due to these public benefits, staff recommends a Statement
of Overriding Considerations be adopted.
CONCLUSION
The proposed Virginia Avenue Park Expansion will be a significant improvement over the
existing park in that the park and open space will be expanded, community and
neighborhood uses including programs for all ages will be better accommodated at the site
with the expanded campus of buildings, and the park design will aesthetically enhance the
surrounding community as meet the need to increase the amount of open space in the
City.
RECOMMENDATION
It is recommended that the Planning Commission take the following actions:
1 Adopt the Resolution to Certify the Final Environmental Impact Report evaluating
the environmental impacts of the project; and
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2. Adopt the Resolution Approving a Statement of Overriding Considerations and
Mitigation Monitoring Program; and
3. Adopt a Resolution to Recommend to City Council Amendment to the General Plan
Land Use Map; and
4. Recommend to City Council Amendment of the Official Districting Map; and
5. Approve the Development Review Permit and Conditional Use Permit for the
project, with conditions.
OFFICIAL DISTRICTING MAP AMENDMENT FINDINGS
The proposed Official Zoning District Map Amendments are consistent in principle
with the goals, objectives, policies, land uses, and programs specified in the
adopted General Plan in that the Official Districting Map Amendments consolidate
the existing site and the additional acreage under one zoning district, converting a
portion of the existing park land with a C4 underlying zoning and including the new
acreage, which is C-4, R2 and R2A into the overall Designated Parks (DP)
designation, and in that the project is consistent with General Objective 1.1 of the
Land Use Element which calls for improving the quality of life by providing a balance
of land uses including adequate park space and green landscaped space
throughout the City, and Land Use Element Policy 1.11.1 which encourages the
development of parks and recreation facilities to meet the needs of residents with
attention to creating amenities for families with children.
2 The public health safety and general welfare require the adoption of the proposed
amendment in that as noted in the City's Open Space Element the city has
constrained open space resources due to the high ratio of high density developed
land to open space and the creation of additional open space to be protected as
parkland with an Official Districting Map Amendment will permanently increase the
amount of open space in the City.
DEVELOPMENT REVIEW FINDINGS
The physical location, size, massing, and placement of proposed structures on the
site and the location of proposed uses within the project are compatible with and
relate harmoniously to surrounding sites and neighborhoods, in that the proposed
structures are well designed one-sfory buildings that are well sited in relationship to
the neighboring uses, in a park setting that incorporates the existing and new
buildings and amenities in a cohesive design, and is compatible with the existing
residential neighborhood.
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2. The rights-of-way can accommodate autos and pedestrians, including parking and
access in that the more than adequate number of parking spaces have been
included on-site overflow parking (Condition # 38) has been provided for special
events and Farmers Market as well as an additional aff-site requirem~nt for 36
parking spaces for Farmers Market vehicles within a 1,000 foot radius of the site.
3. The health and safety services (police, fire, etc.) and public infrastructure (e.g.
utilities) are sufficient to accommodate the new development, in that the services
already exist to meet the needs of the existing park, and a permanent home for the
Pico Neighborhood Beat 8 police substation is incorporated into the plans for the
park.
4. Any on-site provision of housing or parks and public open space, which are part of
the project mitigation measures required in Section 9.04.10.12 of the City of Santa
Monica Comprehensive Land Use and Zoning Ordinance, satisfactorily meet the
goals of the mitigation program, in that the project is exempt based on the fact that
the project is for an addition of less then 10,000 square feet.
5. The project is generally consistent with the Municipal Code and General Plan, in
that the proposed General Plan Land Use Map and Official Districting Map
Amendments consolidate the existing site and the additional acreage under one
zoning district, Designated Parks, and one Land Use category, Parks, by amending
the Land Use Map from Medium Density Housing and Service and Specialty
Commercial Use to Parks Use, and converting a portion of the existing park land
with a C4 underlying zoning and including the new acreage, which is C-4, R2 and
R2A into the overall Designated Parks (DP) designation, and in that the project is
consistent with General Objective 1.1 of the Land Use Element which calls for
improving the quality of life by providing a balance of land uses including adequate
park space and green landscaped space throughout the City, and Land Use
Element Policy 1.11.1 which encourages the development of parks and recreation
facilities to meet the needs of residents with attention to creating amenities for
families with children by expanding this neighborhood park and incorporating a
variety of indoor and outdoor amenities including but not limited to, meeting and
activity rooms, two playgrounds, basketball courts, a youth fitness gym, an older
youth center, a wading pool for summer use, expanded lawn areas for informal play
and an area for continuation of the weekly Farmers Market; and Open Space
Element Objective 1, to "develop and maintain a diversified and balanced system of
high-quality open space" by creating a seamless design that integrates the
expansion areas into the existing park's strong neighborhood character and identity;
and Open Space Element Objective 2 to "expand the open space system through
the use of public properties" by utilizing the city-owned properties adjacent to the
existing 5.8 acre neighborhood park to expand the park to 9.5 acres and provide
increased interior program space as well as significant open space areas.
6, Reasonable mitigation measures have been included for all adverse impacts
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identified in an Environmental Impact Report, in that an Environmental Impact
Report was conducted and all mitigation measures have been included in the
project approval.
CONDITIONAL USE PERMIT FINDINGS
The proposed use is one conditionally permitted within the subject district and
complies with all of the applicable provisions of the "City of Santa Monica
Comprehensive Land Use and Zoning Ordinance", in that open-airfarmers markets
are a Conditionally Permitted Use in the Designated Parks (DP) district as specified
in SMMC 9.04.08.60.040 (a).
2 The proposed use would not impair the integrity and character of the district in
which it is to be established or located, in that this is a pedestrian oriented,
community serving use that operates on a once a week basis and would be
integrated into the public park to allow for the benefit of both daily park and once a
week Farmers Market use.
3, The subject parcels are physically suitable for the type of land use being proposed,
in that the site has been specifically designed to accommodate the needs of
Farmers Market vendors, and Farmers Market shoppers, as well as the daily park
users who will be able to utilize the flexible sites when the market is not operating.
4. The proposed use is compatible with any of the land uses presently on the subject
parcel if the present land uses are to remain, in that the proposed Farmers Market
site is incorporated into the design of the park so that the site may be used for park
purposes on the days when the market is not functioning.
5. The proposed use would be compatible with existing and permissible land uses
within the district and the general area in which the proposed use is to be located, in
that the Farmers Market has historically functioned on an adjacent site, has been
accommodated within the expansion project so that it can continue to serve the
community as expressed overwhelmingly by community members beginning with
the Santa Monica Parks and Recreation and Open Space Needs Assessment
Survey completed in December 1995 and continuing through the public process for
the park design.
6. There are adequate provisions for water, sanitation, and public utilities and services
to ensure that the proposed use would not be detrimental to public health and
safety, in that the proposed development is an infill of urban land adequately served
by existing infrastructure.
7. Public access to the proposed use will be adequate, in that the site is adequately
senred by existing streets.
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8. The physical location or placement of the use on the site is compatible with and
relates harmoniously to the surrounding neighborhood, in that it has been sited in
relation to driveways and parking as well as pedestrian entrances to be easily
accessible, and that the design of the grove of trees that serves as a canopy over
the Market area is an attractive addition to the Park landscaping.
9, The proposed use is consistent with the goals, objectives, and policies of the
General Plan, in that the proposed Land Use Map Amendment will change the land
use designation to Park Use, and Farmers Markets are conditionally permitted in
Designated Parks; and consistent with Land Use Element Policy 1.11.1 which
encourages the development of parks and recreation facilities to meet the needs of
residents with attention to creating amenities for families with children by expanding
this neighborhood park and incorporafing a variety of indoor and outdoor amenities
the continuation of the weekly Farmers Market.
10, The proposed use would not be detrimental to the public interest, health, safety,
convenience, or general welfare, in that with proposed Official Districting Map
Amendment to convert the C4, R2 and R2A Zoning to Designated Parks the project
is an appropriate and compatible use in the Designated Parks District and complies
with the provisions of the Zoning Ordinance and the General Plan.
11. The proposed use will not result in an over concentration of such uses in the
immediate vicinity, in that there are no other Farmers Markets in the immediate
vicinity that can serve this neighborhood.
CONDITIONS
Standard Conditions
This approval is for those plans dated October 10, 2001 a copy of which shall be
maintained in the files of the City Planning Division. Project development shall be
consistent with such plans, except as otherwise specified in these conditions of
approval. Approval is conditional on the City Council approval of the related general
Plan Land Use Map Amendment 01-002 and Official Districting Map Amendment.
2. The Plans shall comply with all other provisions of Chapter 1, Article IX of the
Municipal Code, (Zoning Ordinance) and all other pertinent ordinances and General
Plan policies of the City of Santa Monica.
3 Final parking lot layout and specifications shall be subject to the review and
approval of the Transportation Management.
4 Minor amendments to the plans shall be subject to approval by the Director of
Planning. A significant change in the approved concept shall be subject to Planning
Commission Review. Construction shall be in conformance with the plans
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submitted or as modified by the Planning Commission, Architectural Review Board
or Director of Planning.
5. Ultra-low flow plumbing fixtures are required on all new development and
remodeling where plumbing is to be added. (Maximum 1.6 gallon toilets and 1.0
gallon urinals and low flow shower head.)
6. Parking areas and structures and other facilities generating wastewater with
significant oil and grease content are required to pre-treat these wastes before
discharging to the City sewer or storm drain system. Pretreatment will require that a
clarifier or oil/water separator be installed and maintained on site. In cases where
settleable solids are present (or expected) in greater amounts than floatable oil and
grease, a clarifier unit will be required. In cases where the opposite waste
characteristics are present, an oil/waterseparatorwith automatic oil draw-offwill be
required instead. The General Services Department will set specific requirements.
Building Permit plans shall show the required installation.
7, To mitigate solid waste impacts, prior to the issuance of a Certificate of Occupancy,
project owner shall submit a recycling plan to the Department of Environmental and
Public Works Management for approval. The recycling plan shall include 1) list of
materials such as white paper, computer paper, metal cans, and glass to be
recycled; 2) location of recycling bins; 3) designated recycling coordinator; 4) nature
and extent of internal and external pick-up service; 5) pick-up schedule; 6) plan to
inform tenants/occupants of service.
8. The building address shall be painted on the roof of the building and shall measure
four feet by eight feet (32 square feet).
9. Street and/or alley lighting shall be provided on public rights of way adjacent to the
project if and as needed per the specifications and with the approval of the
Department of Environmental and Public Works.
10. Mechanical equipment shall not be located on the side of any building which is
adjacent to a residential building on the adjoining lot. Roof locations may be used
when the mechanical equipment is installed within a sound-rated parapet enclosure.
Final approval of any mechanical equipment installation will require a noise test in
compliance with SMMC Section 4.12.040. Equipment for the test shall be provided
by the owner or contractor and the test shall be conducted by the owner or
contractor. A copy ofi the noise test results on mechanical equipment shall be
submitted to the Community Noise Officer for review to ensure that noise levels do
not exceed maximum allowable levels for the applicable noise zone.
11 Final building plans submitted for approval of a building permit shall include on the
plans a list of all permanent mechanical equipment to be placed indoors which may
be heard outdoors.
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Architectural Review Board
12, Prior to consideration of the project by the Architectural Review Board, the applicant
shall review disabled access requirements with the Building and Safety Division and
make any necessary changes in the project design to achieve compliance with such
requirements. The Architectural Review Board, in its review, shall pay particular
attention to the aesthetic, landscaping, and setback impacts of any ramps or other
features necessitated by accessibility requirements.
13. Prior to submittal of landscape plans for Architectural Review Board approval, the
applicant shall contact the Department of Environmental and Public Works
Management regarding urban runoff plans and calculations.
14. The existing mature trees shall be preserved in their present location on site,
relocated to a specific location on site or replaced with specimen trees to the
satisfaction of the Architectural Review Board.
15. Plans for final design, landscaping, screening, trash enclosures, and signage shall
be subject to review and approval by the Architectural Review Board.
16. The Architectural Review Board, in its review, shall pay particular attention to the
project's pedestrian orientation and amenities; scale and articulation of design
elements; exterior colors, textures and materials; window treatment; glazing; and
landscaping.
17. Construction period signage shall be subject to the approval of the Architectural
Review Board.
18 Landscaping plans shall comply with Subchapter 5B (Landscaping Standards) of
the zoning ordinance including use of water-conserving landscaping materials,
landscape maintenance and other standards contained in the Subchapter.
19. Refuse areas, storage areas and mechanical equipment shall be screened in
accordance with SMMC Section 9.04.10.02.130-90.04.10.02.151. Refuse areas
shall be of a size adequate to meet on-site need, including recycling. The
Architectural Review board in its review shall pay particular attention to the
screening of such areas and equipment. Any rooftop mechanical equipment shall be
minimized in height and area, and shall be located in such a way as to minimize
noise and visual impacts to surrounding properties. Unless otherwise approved by
the Architectural Review Board, rooftop mechanical equipment shall be located at
least five feet from the edge of the roof. Except for solar hot water heaters, no
residential water heaters shall be located on the roof.
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Demolition
20. Until such time as the demolition is undertaken, and unless the structure is
currently in use, the existing structure shall be maintained and secure by boarding
up all openings, erecting a security fence, and removing all debris, bushes and
planting that inhibit the easy surveillance of the property to the satisfaction of the
Building and Safety Officer and the Fire Department. Any landscaping material
remaining shall be watered and maintained until demolition occurs.
21. Immediately afterdemolition (and during construction), a securityfence, the height
of which shall be the maximum permitted by the Zoning Ordinance, shall be
maintained around the perimeter of the lot. The lot shall be kept clear of all trash,
weeds, etc. ~
22. Prior to issuance of a demolition permit, applicant shall prepare for Building Division
approval a rodent and pest control plan to insure that demolition and construction
activities at the site do not create pest control impacts on the project neighborhood.
No demolition of buildings or structure built 40 years of age or older shall be
permitted until the end of a 60-day review period by the Landmarks Commission to
determine whether an application for landmark designation shall be filed. If an
application for landmark designation is filed, no demolition shall be approved until a
final determination is made by the Landmarks Commission on the application.
Construction
Unless otherwise approved by the Department of Environmental and Public Works
Management, all sidewalks shall be kept clear and passable during the grading
and construction phase of the project.
25. Sidewalks, curbs, gutters, paving and driveways which need replacing or removal
as a result of the project as determined by the Department of Environmental and
Public Works Management shall be reconstructed to the satisfaction of the
Department of Environmental and Public Works Management. Approval for this
work shall be obtained from the Department of Environmental and Public Works
Management prior to issuance of the building permits.
26. Vehicles hauling dirt or other construction debris from the site shall cover any open
load with a tarpaulin or other secure covering to minimize dust emissions.
27 Street trees shall be maintained, relocated or provided as required in a manner
consistent with the City's Tree Code (Ord. 1242 CCS), per the specifications of the
Cultural and Recreation Services Division and the Department o~ Environmental
and Public Works Management. No street tree shall be removed without the
approval of the Cultural and Recreation Services Division.
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28. A construction period mitigation plan shall be prepared by the applicant for approval
by the Department of Environmental and Public Works Management prior to
issuance of a building permit. The approved mitigation plan shall be posted on the
site for the duration of the project construction and shall be produced upon request.
As applicable, this plan shall 1) Specify the names, addresses, telephone numbers
and business license numbers of all contractors and subcontractors as well as the
developer and architect; 2) Describe how demolition of any existing structures is to
be accomplished; 3) Indicate where any cranes are to be located for
erection/construction; 4) Describe how much of the public street, alleyway, or
sidewalk is proposed to be used in conjunction with construction; 5) Set forth the
extent and nature of any pile-driving operations; 6) Describe the length and number
of any tiebacks which must extend under the property of other persons; 7) Specify
the nature and extent of any dewatering and its effect on any adjacent buildings; 8)
Describe anticipated construction-related truck routes, number of truck trips, hours
of hauling and parking location; 9) Specify the nature and extent of any helicopter
hauling; 10) State whether any construction activity beyond normally permitted
hours is proposed; 11) Describe any proposed construction noise mitigation
measures; 12) Describe construction-period security measures including any
fencing, lighting, and security personnel; 13) Provide a drainage plan;14) Provide a
construction-period parking plan which shall minimize use of public streets for
parking; 15) List a designated on-site construction manager.
29. A sign shall be posted on the property in a manner consistent with the public
hearing sign requirements which shall identify the address and phone number of the
owner andfor applicant for the purposes of responding to questions and complaints
during the construction period. Said sign shall also indicate the hours of permissible
construction work.
30 A copy of these conditions shall be posted in an easily visible and accessible
location at all times during construction at the project site. The pages shall be
laminated or otherwise protected to ensure durability of the copy.
Project Specific Conditions
31. No more than five special events shall be held at the park during any one-year
period, and all events shall be held during the daytime between the hours of 11:00
a.m. and 6:00 p.m.
Conditional Use Permit Conditions
32. This CUP 01-013 supercedes the prior CUP 97-022 for the Farmers Market
located at 2233 Pico Boulevard.
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33. The Farmers Market shall be limited to one day a week and shali occur on
Saturday.
The Farmers Market hours shall be 6:00 a.m. to 8:00 a.m. to set up for market set
up; 8:00 a.m. to 1:00 p.m. for market operations, and 1:00 p.m. to 3:00 p.m. for
market clean up.
35. The Farmers Market shall be permitted to allow for such secondary activities that
serve to enhance the character and ambience of the market such as hay rides and
holiday events.
The Farmers Market vendor vehicles shall queue in the Pico parking lot. This
requirement shall be outlined in the Market Rules, and shall be included in the
operations regulations distributed to vendors.
37. A Farmers Market staff person shall be immediately accessible throughout the
period that the market is in operation. City staff shall ensure that the phone number
and/or pager number of that staff person is publicized and available to neighboring
residents.
Environmental Measures
Parking and Tra~c
Off-site parking totaling a minimum of 36 spaces and located within a 1,000-foot
radius of Virginia Avenue Park shall be secured through a formal lease agreement
by the farmer's market for use during the market operation. Markets who do not use
their vehicles to display goods for sale shall be required to use this off-site parking
location, and any remaining spaces shall be available free of charge to farmers
market patrons for overflow parking.
39. Whenever the overFlow parking areas are operated (e.g. Farmers Market, Special
Events, two parking attendants (one at the Pico boulevard lot and one at the
Clove~eld Boulevard lot) shall be present to direct vehicles and ensure efficient use
of the overflow parking areas.
40. Provide a protected turn phase forthe westbound left-turn movement at Cloverfield
Boulevard and Pico Boulevard in the p.m. peak period only.
41 To discourage the use of the park's parking lots by non-park users, the park shall
continue to implement a system whereby drivers parking in the park's parking lots
shall first obtain a visitor permit from park staff and display it on their car's
dashboard. Vehicles not displaying the required permit would be subject to citation.
Soils/Grading
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42, Due to the potential for ground shaking in a seismic event, the applicant shall
comply with the standards set forth in the Uniform Building Code (UBC) (most
recent edition). Prior to issuance of building permits, the Building and Safety
Division shall review and approve all building plans to comply with the UBC as
adopted by the City of Santa Monica.
43. All grading procedures, including soil excavation and compaction, the placement of
backfill, and temporary excavation, shall comply with the City of Santa Monica
standards.
44. An Erosion Control Plan shall be prepared for approval by the City of Santa Monica
prior to issuance of a grading permit.~ The Erosion Control Plan shall outline the
methods that will be implemented to control erosion from graded or cleared portions
of the site. The erosion control measures may include one or more of the following:
Minimizing the length of time that soils lie exposed.
Placing sandbags or other effective erosion control devices along the
perimeter of the Project site prior to initial grading if grading is
proposed to be undertaken during the rainy season.
Noise
45. Construction and demolition/grading activities shall comply with the hour limitations
presented in the Santa Monica Noise Ordinance. Specifically, construction and
demolition are prohibited:
Before 8:00 am and after 6:00 pm Monday through Friday (City or
public utility employees can begin at 7:00 am).
Before 9:00 a.m. or after 5:00 p.m. on Saturday.
All Day on Sunday.
All day on New Years Day, Memorial Day, Independence Day, Labor
Day, Veteran's Day, Thanksgiving Day and Christmas Day.
46. Buildings A and B shall incorporate closeable windows and doors to meet the
interior office space and meeting space noise standards. The Thelma Terry
Community Center renovation shall incorporate closeable doors and windows for
meeting spaces to meet City's standards. Windows do not need to be sealed shut,
but closeable at the occupant's discretion. Meeting spaces in the Thelma Terry.
Community Center and office and meeting spaces of Buildings A and B shall require
mechanical ventilation, or the equivalent, in order to meet the City's sustainability
goals. Ventilation of non-office areas shall also be addressed, however a broader
range of approaches as necessary may be used to meet City sustainability goals.
24
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47. Meeting spaces in Buildings A and B as well as office space in Building B shall be
required to meet the City's interior noise standards. Detailed calculations and an
assessment by a qualified acoustical consultant shall be prepared and submitted to
the City of Santa Monica for review and approval prior to issuance of building
permits.
Hazardous Materials
48. Prior to issuance of a building permit or demolition permit for any internal, external
or roofing modification to 2101 Pico Boulevard, a detailed report to ascertain exact
asbestos quantities and phasing of demolition shall be prepared by a qualified
asbestos consultant in order to outline a mitigation plan to ensure compliance with
mandatory state and federal requirements for removing asbestos-containing
materials. All procedures shall comply with 40 CFR 61.141 and 61.145(b) and (c).
Notification shall be sent to the South Coast Air Quality Management District at least
10 days prior to commencement of abatement procedures. The mitigation report
and plan shall be submitted and approved by the Director of the City's
Environmental and Public Works Management Department or designee.
49. Prior to issuance of a certificate of occupancy for 2101 Pico Boulevard all mitigation
measures identified in the approved asbestos abatement report as specified in
mitigation measure H-1 shall be implemented.
50. Prior to issuance of a roofing permit for 2115 Pico Boulevard, a complete inspection
shall be conducted by a qualified asbestos consultant to ascertain exact quantities
and phasing of demolition in order to outline a mitigation plan to ensure compliance
with mandatory state and federal requirements for removing asbestos-containing
materials. All procedures shall comply with 40 CFR 61.141 and 61.145(b) and (c).
Notification shall be sent to the South Coast Air Quality Management District at least
10 days prior to commencement of abatement procedures. The mitigation report
and plan shall be submitted and approved by the Director of the City's
Environmental and Public Works Management Department or designee.
Prior to issuance of a grading permit for the site, an NPDES compliance plan shall
be prepared to ensure that potential oil spill and other petroleum related hazards
caused by temporary overflow parking of automobiles on the lawn area are reduced
to below a level of significance. The plan shall include specific measures to reduce
impacts and shall be approved by the City Engineer. Compliance with identified
mitigation measures shall be documented by the contractor prior to closeout of the
Project.
At commencement of Project construction, an archaeologist shall give construction
managers associated with earth-disturbing procedures an orientation regarding the
possibility of exposing unexpected archaeological resources and directions as to
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necessary steps if such finds are encountered.
Cultural Resources
53. In the event that archaeological resources are exposed during construction, all
earth-disturbing work within the subject property must be temporarily suspended or
redirected until an archaeologist has evaluated the nature and significance of the
find. After the find has been appropriately mitigated, work within the area may
resume. A Gabrielino representative should monitor any mitigation work associated
with prehistoric cultural material.
54, If human remains are unearthed, the California Health and Safety Code Section
7050.5 requires that no further disturbance shall occur until the County Coroner has
made the necessary findings as to origin and disposition pursuant to Public
Resources Code Section 5097.98. If the remains are determined to be of Native
American descent, the Coroner shall notify the Native American Heritage
Commission within 24 hours.
Aesthetics
55, A security/screening fence of height(s) and location approved by the Planning and
Community Development Department shall be installed and maintained during the
construction period. In cases where sound and aesthetic barriers may be
combined, they shall be coordinated into a single, unitary barrier.
56. Exterior building and landscape lighting shall be designed to shed light pools on the
Project site to enhance park safety. Lighting shall be shielded to direct light pools
away from off-site viewers. All outdoor lighting shall be shielded and directed
downward, and have sharp cutoff qualities at property lines to minimize light and
glare impacts.
57 Architectural lighting shall be provided to the e~ent necessary to highlight
architectural elements. Security lighting shall be installed as required to provide a
secure environment for users of the site.
58, Materials used on exterior surfaces of the Project shall be designed to minimize
reflective light and glare from the Project site.
Air Quality
59. The Project shall comply with the City's Construction Impact Mitigation Plan to
address fugitive dust and NOx impacts related to site preparation and construction
related air quality impacts.
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Construction
60. To mitigate temporary traffic impacts during construction, the applicant shall prepare
and implement a Construction Impact Mitigation Plan to include the plan for traffic
management during construction. This plan shall be subject to review and approval
by the City prior to the issuance of a building permit and, at a minimum, shall
include the following:
• A public information program to advise motorists of impending
construction activities (e.g. media coverage, portable message signs
and information signs at the construction site).
• Evidence of notification of the City Engineer and all other affected
agencies for any construction detours or construction work requiring
encroachment into public rights-of-way, or any other street use activity
(e.g., haul routes).
• Evidence of notification of construction schedules to all affected
agencies (e.g., Police Department, Fire Department, Department of
Environmental and Public Works Management, Department of
Planning and Community Development and transit agencies).
• Evidence of notification of construction work with affected agencies
five to ten days prior to start of construction activities.
• A traffic control plan for the streets surrounding the work area
approved by the City, which includes specific information regarding
the Project's construction and activities that may disrupt normal traffic
flow.
• Measures to ensure the prohibition of dirt and demolition material
hauling and construction material delivery during the morning and
afternoon peak traffic periods and cleaning of streets and equipment
as necessary to remove construction debris.
• Scheduling and expediting of work to cause the least amount of
disruption and interference to the adjacent vehicular and pedestrian
traffic flow. All weekday daytime work on City streets be pertormed
befinreen the hours of 9:00 am and 3:00 pm.
• Trucks shall be located on-site and truck queuing on area roadways
shall be prohibited.
• Evidence of notification of pre-construction meetings with affected
agencies to properly plan methods of controlling traffic through work
areas.
A storage plan showing where construction material and equipment
will be located and screened to the extent feasible.
61 During clearing, grading, earth moving, excavation, or transportation of cut or fill
materials, water trucks or sprinkler systems shall be used to prevent dust from
leaving the site and to create a crust (to minimize fugitive dust) after each day's
27
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activities cease. Provisions shall be made prior to and during watering to prevent
runoff from leaving the site. .
During clearing, grading, earth moving, excavation or transportation of cut or fill
materials, streets and sidewalks within 150 feet of the site perimeter shall be swept
and cleaned a minimum of twice weekly.
63 During construction, water trucks or sprinkler systems shall be used to keep all
areas of vehicle movement damp enough to prevent dust from leaving the site. At a
minimum, this would include wetting down such areas befinreen 9:00 am and 12:00
noon and after work is completed for the day whenever wind exceeds 15 miles per
hour.
64. Soil stockpiled for more than two days shall be covered, kept moist, or treated with
soil binders to prevent dust generation.
65, Construction equipment must be maintained in tune per manufacturer's
specifications.
66 Equipment shall be equipped with 2-4 degree engine timing related or pre-
combustion chamber engines.
67 Catalytic converters shall be installed, to the e~ent feasible.
68. Diesel-powered equipment such as booster pumps or generators should be
replaced by electric equipment, to the extent feasible.
NOx emissions during construction shall be reduced by limiting the operation of
heavy duty construction equipment to no more than 5 pieces of equipment at any
one time.
70. Construction and demolition/grading activities shall comply with City of Sanfia
Monica Noise Ordinance. All construction activity that generates noise levels above
those allowed by the City of Santa Monica shall be limited to befinreen the hours of
10:00 am and 3:00 pm.
71. A construction noise reduction plan shall be prepared by a qualified noise
consultant describing the equipment and activities to be used in grading and
construction and noise levels generated by these activities. The locations of
temporary demolition noise barriers required to ensure that the noise levels do not
exceed 90 dBA at the residences shall be specified. This report shall be submitted
and approved by the City's Planning and Community Development Department prior
to issuance of demolition and/or building permits.
72, Any construction equipment used on the site must meet the following conditions in
28
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order to reduce Nox emissions:
• The engine size must be the minimum practical size;
• The number of pieces of equipment operating simultaneously
must be minimized through efficient management practices; and
• Construction truck trips shall be scheduled, to the extent feasible,
to occur during non-peak hours.
All diesel equipment shall be operated with closed engine doors and shall be
equipped with factory-recommended mufFlers.
74. Electrical power shall be used to run air compressors and similar power tools
75, A demolition plan shall be prepared for review and approval by the City. The plan
shall include methods to maximize salvage and recycling of building and landscape
materials. The plan shall include a recovery rate for each material type in the
demolition contract.
76 During construction and demolition activities, the applicant shall separate for
recycling all materials that are accepted for recycling in the Los Angeles region,
including, but not limited to, metals, wood waste and clean fill.
The applicant shafl schedule the removal of reusable and recyclable materials prior
to demolition to maximize the recovery rate.
78. The applicant shall provide separate bins for all recyclables on site. Such bins shall
be labeled clearly in several languages or with universal symbols. The applicant
shall also provide orientation prior to the start of construction for workers to train
them to use the recycle bins provided. If there is insufficient space on-site, the
applicant shall contract with a recycling company to receive mixed loads for
separation and recycling.
The applicant shall use pre-engineered or factory cut material. Examples of this
type of material include, but are not limited to, factory trusses, laminated and other
engineered wood produces, sheet metal cladding and roofing, 9-foot gypsum board,
pre-cut headers, and pre-assembled joist bridging. The applicant shall also use
reusable and recyclable forming materials, such as steel forms or standard wood
systems, where feasible.
Validity of Permits
80 I n the event permittee violates or fails to comply with any conditions of approval of
this permit, no further permits, licenses, approvals or certificates of occupancy
shall be issued until such violation has been fully remedied.
29
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81 Within ten days of City Planning Division transmittal of the Statement of Official
Action, project applicant shall sign and return a copy of the Statement of Officiai
Action prepared by the Planning Division, agreeing to the Conditions of approval
and acknowledging that failure to comply with such conditions shall constitute
grounds for potential revocation of the permit approval. By signing same, applicant
shall not thereby waive any legal rights applicant may possess regarding said
conditions. The signed Statement shall be returned to the Planning Division.
Failure to comply with this condition shall constitute grounds for potential permit
revocation.
This determination shall not become effective for a period of fourteen days from
the date of determination or, if appealed, until a final determination is made on the
appeal. Any appeal must be made in the form required by the Zoning
Administrator. The Development Review Permit and Conditional Use Permit shall
not become effective until City Council approval of the resolutions amending the
General Plan Land Use Map and the Official Districting Map. The approval of this
permit shall expire if the rights granted are not exercised within one year from the
permits effective date. Exercise of rights shall mean issuance of a building permit
to commence construction. One six-month extension may be permitted if
approved by the Director of Planning. Applicant is on notice that time extensions
may not be granted if development standards relevant to the project have changed
since project approval.
82 Within thirty (30) days after final approval of the project, a sign shall be posted on
site stating the date and nature of the approval. The sign shall be posted in
accordance with the Zoning Administrator. The sign shall be removed promptly
when a building permit is issued for the project or upon expiration of the
Conditional Use Permit.
Prepared by: Sarah Lejeune, AICP, Associate Planner
Attachments
a. Notice of Public Hearing
b. Radius map for Noticing
c. Existing and Proposed Official Districting Map Amendments
d. CUP 97-022 Farmers Market Statement of Official Action
e. Minutes from Public process
f. Correspondence received prior to meeting
30
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g. Resolution to Certify Environmental Impact Report
h. Resolution to Adopt Statement of Overriding Considerations and Mitigation
Monitoring Program
i. Resolution to Adopt Recommendation for General Plan Map Amendment
j. Site Plan, Floor Plans and Elevations
k. Final EIR
31
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NOTICE OF A PUBLIC HEARING
BEFORE THE SANTA MONICA PLANNING COMMISSION
Subject: Development Review 01-008
Conditional Use Permit 01-013,
Environmental Impact Report 01-001,
General Plan Land Use Map Amendment 01-002 and
Official Districting Map Amendment 01-034
Location: 2200 Virginia Avenue
Applicant: City of Santa Monica, Community and Cultural Services Department
Owner: City of Santa Monica
A Public Hearing will be held by the Planning Commission on the following requests:
Application for Development Review 01-008, Conditional Use Permit Amendment 01-013,
Environmental Impact Report 01-001, and recommendation for approval of General Plan
Land Use Map Amendment 01-002 and Official Districting Map Amendment 01-034 for the
Virginia Avenue Park Expansion Project.
The proposed 3.7 acre park expansion includes: the reuse and renovation of two buildings
that were formerly Plastic Mart, a commercial use, for a total of approximately 15,000
square feet of community program space and staff office area, and the new construction of
a recreational pool with restrooms, pool changing area and pool storage building, flexible
field areas, new basketball courts, and the redesign and re-landscaping of the park to
include the new acreage, the new buildings, and to fully incorporate the existing Farmers
Market into the park design.
The proposed General Plan Land Use Map Amendment and Official Districting Map
Amendment consolidates the existing site and the additional acreage under one
designation, amending the Land Use Map from Medium Density Housing and Service and
Specialty Commercial Use to Parks Use and converting a portion of the existing park land
from Highway Commercial (C4) and changing the new acreage from Highway Commercial
(C-4), Low Density Multiple Residential (R2), and Low Density Multiple Residential with
parking overlay (R2A) to a Designated Parks (DP) District.
The Conditional Use Permit amends the existing Conditional Use Permit for a Farmers
Market to reflect the new Farmers Market location.
An Environmental Impact Report document has been prepared for this project. The Final
EIR, which consists of the Draft EIR and the responses to comments received during the
comment period on the DEIR, is available at the Main Library Reference Section, The
Thelma Terry Community Center at Virginia Avenue Park, at the office of the City Clerk and
at the City Planning Division Public Counter in Room 111 in City Hall.
DATE/TIME WEDNESDAY, DECEMBER 99, 2001 AT 7:00 P.M.
LOCATION: COUNCIL CHAMBERS, ROOM 293
1685 MAIN STREET
SANTA MONICA, CALIFORNIA
HOW TO COMMENT
The City of Santa Monica encourages public comment. You may comment at the Planning
Commission public hearing, or by writing a letter. Written information received before
~~- {~~ss
NOON on the Wednesday before the hearing will be given to the Planning Commission in
their packet. Information received after that time will be given to the Planning Commission
at the meeting.
Address your letters to: Sarah Lejeune, AICP, Associate Planner
City Planning Division
1685 Main Street, Room 212
Santa Monica, California 90401
MORE INFORMATION
If you want additional information about this project or wish to review the project, please
contact Sarah Lejeune at (310) 458-8341. Comments may be sent electronically to sarah-
lejeune .santa-monica.org. The Zoning Ordinance is available at the Planning Counter
during business hours or available on the City's web site at www.santa-monica.orq.
The meeting facility is accessible. If you have any special needs such as sign language
interpreting, please contact the Office of the Disabled at (310) 458-8701. Santa Monica
Bus Lines #1, #2, #3, #7 and #8 serve City Hall. The meeting facility is handicapped
accessible.
Pursuant to California Government Code Section 65009(b), if this matter is subsequently
challenged in Court, the challenge may be limited to only those issues raised at the Public
Hearing described in this notice, or in written correspondence delivered to the City of Santa
Monica at, or prior to, the Public Hearing.
ESPANOL
Esto es una noticia de una audiencia publica para revisar applicaciones proponiendo
desarrollo en Santa Monica. Para mas informacion, Ilame a Carmen Gutierrez al numero
(310) 458-8341.
APPROVED AS TO FORM:
J~1Y M. TREVINO, AICP
PI nning Manager
F:\PLAN\SHARE\PC\NOTICES~2001 \Virginiaavepark.doc
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VIRGINIA AVENUE PARK
500 Foot Radius
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ATTACH ~ E NT C
Existing & Proposed Official
Districting Map Amendments
Virginia Avenue Park Expansion
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ATTACH M E NT D
CU P 97-022 Farmers Market
Statement of Officiai Action
Virginia Avenue Park Expansion
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aRrGINAL
CITY OF SANTA MONICA
PLANNING COMMISSION
STATEMENT OF OFFICIAL
ACTION
~ROJECT
CASE NUMBER: Conditional Use Permit 97-022
~OCATION: 2233 Pico Boulevard
APPLICANT: City of Santa Monica Resource Management Department ~
CASE PLANNER: Sarah Lejeune, Associate Pianner
REQUEST: Application for a Conditional Use Permit ta allow an
open air farmers' market at 2233 Pico Boulevard. The
project site is a 77,620 square foot existing vacant lot.
The use will include set up of canopy stands for the
once a week market at the north-west corner of Pico and
Cloverfield Boulevards every Saturday from 8:00 a.m. to
1:00 p.m.
CEQA STATUS: Categorically exempt pursuant to Class 11(c) of the State
CEQA Guidelines in that the proposed farmers market use
is the placement of a temporary use item in a facility
designed for public use that will be sited in generally the
same location for a limited number of hours once a week.
1
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PLANNING COMMISSION ACTION
1 1 /5/97 Date.
X Approved based on the following findings and subject to the
conditions below.
Denied.
Other.
EFFECTIVE DATE OF ACTION IF NOT APPEALED:
1 1/05/97 Conditional Use Permit 97-022
EXPIRATION DATE OF ANY PERMITS GRANTED:
1 1/05/97 Conditional Use Permit 97-022
LENGTH OF ANY POSSIBLE EXTENSION OF EXPIRATION DATEIS):
Any request for an extension of the expiration date must be received in the City
Planning Division prior to expiration of this permit.
6 months
CONDITIONAL USE PERMIT FINDINGS
1 The proposed use is one conditionally permitted within the subject district and
complies with all of the applicable provisions of the "City of Santa Monica
Comprehensive Land Use and Zoning Ordinance", in that with City Council
approval of Text Amendment 97-008, the proposed use will be conditionally
permitted in the CM, A-Overlay and C4 Districts.
2. The proposed use would not impair the integrity and character of the districts
in which it is to be established or located, in that this is a pedestrian oriented,
community serving use that operates on a once a week basis with no
permanent structures.
3. The subject parcels are physically suitable for the type of land use being
proposed, in that the site is an existing surface parking lot with insignificant
grade change.
2
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4 The proposed use is compatible with any of the land uses presentiy on the
subject parcel if the present land uses are to remain, in that the present land use
is a vacant lot, and the proposed open air farmers market is a community
serving use that is another form of retail use adjacent to a predominately retail
area.
5. The proposed use would be compatible with existing and permissible land uses
within the district and the general area in which the proposed use is to be
located, in that this is a non-permanent pedestrian oriented and community
serving use that is another form of retail operation in a predominantly retail area.
6. There are adequate provisions for water, sanitation, and public utilities and
services to ensure that the proposed use would not be detrimental to public
health and safety, in that the site is located in an urbanized area adequately
served by existing infrastructure. ~
7. Public access to the proposed use will be adequate, in that 2233 Pico Boulevard
is located directly on a Big Blue Bus route, on-site parking for up to 140 vehicles
is available and the site is located in close proximity to the Pico and Sunset Park
residential areas.
8. The physical location or placement of the use on the site is compatible with and
relates harmoniously to the surrounding neighborhood, in that the site is located
in a predominantly retail area, close to residential uses, and farmers markets are
a neighborhood serving retail use.
9. The proposed use is consistent with the goals, objectives, and policies of the
General Plan, in that Land Use Element Policy 1.6.6 encourages neighborhood
serving commerciat uses along Pico Boulevard and the farmers market
encourages pedestrian activity and will serve surrounding residential
neighborhoods.
The proposed use would not be detrimental to the public interest, health, safety,
convenience, or general welfare, in that the open air farmers market is a
community serving use that functions on a once-a week basis.
The proposed use conforms precisely to the applicable performance standards
contained in Subchapter 9.04.12 of the City of Santa Monica Comprehensive
Land Use and Zoning Ordinance, in that no performance standard permit is
required.
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12. The proposed use will not result in an over concentration of such uses in the
immediate vicinity, in that their are no other farmers' markets within 500 feet
of the proposed site.
CUP CONDITIONS OF APPROVAL
Plans
1. This approval is for those plans dated 1 1/5/97, a copy of which shall be
maintained in the files of the City Planning Division. Project development shall
be consistent with such plans, except as otherwise specified in these
conditions of approval.
2. The Plans shall comply with all other provisions of Chapter 1, Article IX of fhe
Municipal Code, (Zoning Ordinance) and all other pertinent ordinances and
General Plan policies of the City of Santa Monica.
3. The applicant shall comply with all legal requirements regarding provisions for
the disabled, including those set forth in the California Administrative Code,
Title 24, Part 2. Any changes in project plans must be approved by the
Planning Director.
4. Minor amendments to the plans shall be subject to approval by the Director of
Planning. A significant change in the approved concept shall be subject to
Planning Commission Review. Construction shall be in conformance with the
plans submitted or as modified by the Planning Commission, Architectural
Review Board or Director of Planning.
Architectural Review Board
5. Refuse areas, storage areas and mechanical equipment shall screened in
accordance with SMMC Section 9.04.10.02.130-90.04.10.02.150. Refuse
areas shall be of a size adequate to meet on-site need, including recycling. The
Architectural Review Board in its review shall pay particular attention to the
screening of such areas and equipment.
Construction
6. Sidewalks, curbs, gutters, paving and driveways which need replacing or
removal as a result of the project as determined by the Department of
Environmental and Public Works Management shall be reconstructed to the
satisfaction of the Department of Environmental and Public Works Management.
4
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Approval for this work shall be obtained from the Department of Environmentai and
Public Works Management prior to issuance of the building permits.
Environmental Mitigation
7. To mitigate solid waste impacts, prior to issuance of a Certificate of Occupancy,
project owner shall submit a recycling plan to the Department of Environmental and
Public Works Management for its approval. The recycling plan shall include 1) list of
materials such as white paper, computer paper, metal cans, and glass to be recycled;
2) location of recycling bins; 3) designated recycling coordinator; 4) nature and extent
of internal and external pick-up service; 5) pick-up schedule; 6) plan to inform
tenants/occupants of service.
Validity of Permits
8. The rights granted by the approval of CUP 97-022 to allow the Farmers Market cannot
be exercised until the effective date of the City Council's approval of Text
Amendment 97-008 to allow farmers markets to be approved with a CUP in the C4
District.
9. In the event permittee violates or fails to comply with any conditions of approval of
this permit, no further permits, licenses, ap{~rovals or certificates of occupancy shall
be issued until such violation has been fully remedied.
10. Within ten days of City Planning Division transmittal of the approved Statement of
Official Action, project applicant shall sign and return a copy of the Statement of
Official Action prepared by the City Planning Division, agreeing to the Conditions of
approval and acknowledging that failure to comply with such conditions shall con-
stitute grounds for potential revocation of the permit approval. By signing same,
applicant shall not thereby waive any legal rights applicant may possess regarding said
conditions. The signed Statement shall be returned to the City Planning Division.
Failure to comply with this condition may constitute grounds for potential permit
revocation.
1 1. This determination shall not become effective for a period of fourteen days from the
date of determination or, if appealed, until a final determination is made on the appeal.
Any appeal must be made in the form required by the Zoning Administrator. The
approval of this permit shall expire one year from the permit's effective date unless
the use is in operation prior to the permit expiration date. One three month extension
of the one year period may be permitted if approved by the Director of Planning and
Community Development. Applicant is on notice that time extensions may not be
granted if development standards relevant to the project have changed since project
approval.
12. The operation shall at all times be conducted in a manner not detrimental to
surrounding p~operties or residents by reason of lights, noise, activities, parking, or
other actions.
5
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13. Final approval of any mechanical equipment installation will require a noise test in
compliance with SMMC Section 4.12.040. Equipment for the test shall be provided
by the owner or contractor and the test shall be conducted by the owner or
contractor. A copy of the noise test results on mechanical equipment shall be
submitted to the Community Noise Officer for review to ensure that noise levels do
not exceed maximum allowable levels for the applicabfe noise zone.
Project Specific Conditions:
14. The farmers market shall be limited to one day a week on Saturdays.
There shall be no permanent structures associated with the farmers market. Any
physical structures used by the farmer,s market shall be temporary and removable.
The farmers market hours shall be 6:00 a.m. to 8:00 a.m. for market set up; 8:00
a.m. to 1:00 p.m. for market operation; and 1:00 p.m. to 3:00 p.m. for market clean
up.
17. The farmers market shall be permitted to allow such secondary
activities that serve to enhance the character and ambience of the market such as
pony rides, hay rides and holiday events.
18. Any music played at the farmers market shall not be audible beyond the
perimeter the property on which the farmers market is sited.
19. A farmers market staff person shall be immediately accessible throughout the period
that the market is in operation. City staff shall ensure that the phone number and/or
pager number of that staff person is publicized and available to neighboring residents.
V TE
Ayes: Bradley, Breisch, Gruber, Moench, Zinner
Nays:
Abstain:
Absent: Parlee, Weremiuk
NOTICE
If this is a final decision not subject to further appeal under the City of Santa Monica
Comprehensive Land Use and Zoning Ordinance, the time within which judicial review of this
decision must be sought is governed by Code of Civil Procedure Section 1094.6, which
provision has been adopted by the City pursuant to Municipal Code Section 1.16.010.
6
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I hereby certify that this Statement of Official Action accurately reflects the final
determination of the Planning Commission of the City of Santa Monica.
f~
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I hereby agree to the above conditions of approval and acknowledge that failure to
comply with such conditions shall constitute grounds for potential revocation of the
permit approval.
L~~ ~~LL
Applicant's Signature ;'
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Print Name and Title
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ATTAC H M E N T E
Minutes from Public Process
Virginia Avenue Park Expansion
~ . ~
~t ~d1 } i t, g ~
Virqinia Avenue Park Expansion public meetings
March 1, 1998 Kick-off Workshop
April 18, 1998 Santa Monica Festival Project Info booth
April 26, 1998 Design Workshop
July 12, 1998 Design Workshop
August 11, 1998 Special art and design issues meeting
September 16, 1998 Public Art Committee
September 17, 1998 Recreation & Parks Commission review
November 24, 1998 City Council purck~ase of finro Pico Blvd properties
February 1, 1999 VAPAB review of project °
February 18, 1999 Rec & Parks Commission review and establishment of Working Group
June 23, 1999 Working Group Meeting 1
July 12, 1999 Working Group Meeting 2
July 29, 1999 Working Group Meeting 3
August 10, 1999 Working Group Meeting 4
September 13, 1999 Working Group Meeting 5
October 7, 1999 Working Group Meeting 6
December 6, 1999 VAPAB concept plan review
December 15, 1999 Planning Commission courtesy review of concept plan
December 16, 1999 Rec & Parks Commission concept plan review
January 25, 2000 City Council Concept Approval
March 5, 2001 VAPAB presentation
May 7, 2001 VAPAB review of buildings
May 17, 2001 Rec & Parks Commission review
October 1, 2001 VAPAB review of park (landscaping) (no quorum)
October 15, 2001 Arts Commission
October 18, 2001 Rec & Parks Commission review of final schematic design
December 3, 2001 VAPAB (for formal recommendations)
December 19, 2001 Planning Commission
January 8, 2002 City Council
The attachment(s) should be listed as Exhibits for your staff report.
~~i ,i,.. ~~
Exhibits for Sarah LeJeune's Staff Report:
Minutes
Regular Mtg. of the VAPAB
Regular Mtg. of the Rec. & Parks Commission
VAP Expansion Working Group
VAP Expansion Working Group
VAP Expansion Working Group
VAP Expansion Working Group
VAP Expansion Working Group
VAP Expansion Working Group
Regular Mtg. of the VAPAB `
Regular Mtg. of the Rec. & Parks Commission
City Council Meeting, Item 9-A
Special Mtg. of the VAPAB ~
Special Mtg. of the Rec. & Parks Commission
Motions of the Public Art Committee
Arts Commission
Special Mtg. of the Rec. & Parks Commission
Monday, February l, 1999
Thursday, February 18, 1999
Wednesday, June 23, 1999
Monday, July 12, 1999
Thursday, July 29, 1999
Tuesday, August 10, 1999
Monday, September 13, 1999
Thursday, October 7, 1999
Monday, December 6, 1999
Thursday, December 16, 1999
January 25, 2000
Monday, May 7, 2001
Thursday, May 17, 2001
Tuesday, October 2, 2001
Monday, October 15, 2001
Thursday, October 18, 2001
~~ t:4g8
REGULAR MEETING OF THE.VIRGINIA AVENUE PARK BOARD
Thelma Terry Center - Virginia Avenue Park
2200 Virginia Avenue, Santa Monica, California 90404
Monday, February 1, 1999 7:OOp.m.
MINUTES
I. The meeting of the Virginia Avenue Advisory Board was held at the above named place and
time. VAPAB vice-chairperson, George Hickey, called t he meeting to order at 7:04 p.m.
11. ROLL CALL Present: Art Casillas
George Hi~.key
Joanne Leavitt
Andrew Macias
Mat Millen
Rik Ricard
Clyde Smith
Peter Tigler
Betty Tomeo
Also, Present: Dawn Beal Thelma Terry Cent~r Director,
Human Services Division
Susan Cloke * Recreation & Parks Commission
Robbie Jones African-American Parent Student
Staff Support Group
Betty Macias City of Santa Monica, Human
Services Division
Jeanine Plute City of Santa Monica, Human
Services Division
Frank Schwengel Recreation & Parks Commission
Susan Wilson Recreation & Parks Commission
Harry Young SMPD
*Susan Cloke introduced herself as a new liaison from the Recreation and Parks Commission.
III. Approval of January Minutes: Joanne Leavitt irade a motion to a~-~rove the minutes.
Peter Tigler seconded the motion. Minutes were unanimouslv a{~proved with corrections.
IV. City Staff Reports
A. SMPD Report on Beat 8 Activity: Officer Young distributed December statistics.
In the month of December there was a slight decrease in vandalism, drug possession,
and intoxication. Officer Young reported that gang activity in general is relatively low.
B. Pico/Cloverfield Design Process: Betty Macias reported that in February, the
Recreation and Parks Commission will establish a Virginia Avenue Park expansion
working group to assist with integrating the two new parcels on Pico into the park
expansion design. Three of the members will represent the Recreation and Parks
t
~ ~r t~ ~ 8 ~
Commission, three members will represent the VAPAB and two youths from the Pico
Neighborhood will be invited to participate along with one Planning Commissioner. The
working group will hold public meetings. The VAPAB selected Peter Tigler, Clyde Smith
and Andrew Macias to serve on the Working Group with George Hickey as an alternate.
Betty reported that since the working group will expedite the design process,
construction is still estimated to begin as planned. Peter Tigler moved that contraGtors
for the expansion project be reauired to make a Qood faith effort to hire 10 oercerit of
their emplovees referred from the Thelma Terr.~.r Center em~loyment service compon~ent.
Joanne Leavitt seconded the motion and it ~~~ssed unanimouslv.
The VAPAB discussed and amended their recommendations to the Recreation and Parks
Commission regarding the Design Concept. (See attached Iist.1 George Hickey moved
to approve recommendations as amended. Andrew Macias seconded the motion. The
motian was unanimouslv approved.
C. Thelma Terry Center Program Update: item was not discussed.
D. Bylaws (item was added to the agenda-: Betty Macias reported that the Recreation
and Parks Commission approved the bylaws. The final version will be sent out to the
VAPAB Board with the February minutes. George Hickey, Andrew Macias, Clyde Smith
and Rik Ricard requested that the minutes reflect their objection to the VAPAB B~ard
member term limits as written in the bylaws. Clvde Smith moved to reauest that the
Recreation and Parks Commission amend the bvlaws to reflect four vear membershiQ
terms. George Hickev seconded the motion. Joanne Leavitt abstained. The mc~tion
carried.
V. New Business
A. Elections: Item postponed until after the membership recruitment process is
complete and members are appointed to the Board in implementation of the new bylaws.
VI. Old Business Clyde Smith distributed copies of tvvo letters the Rec & Park's Commission
received in ~egards to the VAPAB meeting Monday December 7, 1998.
VII. Public {nput: None
VIII. Adjoumment: Joanne Leavitt moved to adiourri. George Hickev seconded the mo~tion.
The motion oassed and the meeting was adiourned ~~t 9:19 p.m.
f: hsd/share/admin/vapabmin2.99
~~ ~~`-~i~
The following are the amended recommendations regarding the Design Concept:
1. The pending purchase of the property to the west of the park wiil have profound impact
on the design of the park and because of this the VAPB voted unanimously to support the
purchase of the space for "recreation and park" purposes only.
2. The redesign of the park should minimize traffic on Virginia Avenue particularly during the
Pico Saturday Farmers Market. This obviously needs to have a parking and traffic circulation
plan designed for the expansion. Need to include an EIR of all four streets surrounding VAP.
Also, expand to include residential streets around the park.
3. A major difference exists between staff thinking and the VAPAB and the larger
community's understanding of the continued and expanded use of the existing warehouse
space by the Police Activities League (PAl-. ~The VAPAB and others desire a community
Cultural Center and Library, the PAL Mas thei~ new facility on Olympic Boulevard and their sole
use of this space should be re-evaluated. VAPAB will examine this issue very closely, with
future meetings to dPCide a time line for transition of this space to its intended community
purpose.
4. With regard to the basketball half court's location. We feel the relocation Ifurther away
from the apartment building), grade changes, landscaping and burming of this facility may
meet our concerns. VAPAB still has concerns regarding the basketball half couet.
5. Relocating the Play Area needs further study. There are components that may want to be
retained or continuity and historic reasons (such as the rocketship). In addition, the "L"
shaped farme~s market and multi-purpose courts replace a greenbelt area from the Pico Blvd.
sidewalk to the park buildings and must be softened and "greened". Many suggestions were
offered for this. VAPAB stated that child safety should predominate any historic reasons.
6. Barbecues should be located at various areas throughout the park, not just a few
concentrated in one area.
7. The North wall (separating the residential area northeast of the park from the new oval
area- has much welcomed hedge and landscaping.
8. A walking path Irather than a"jogging" path with exercise stations) is preferred. There is
a existing path with exercise stations in nearby Clover park, we feel there is no need for
separate but equal "new" exercise stations to be located in Virginia Avenue Park (VAP-.
9. Water Play is acceptable pending review of the design.
10. The issue of Hand Ball Courts although previously considered is now not recommended.
1 1. Relocating the just rebuilt public toilets is unacceptable. We suggest that a south-facing
patio space be developed between Thelma Terry Center and the refurbished Cultural Center
and Library, by closing both ends and creating a garden-like space including art. (Also adding
a doorway between both buildingsl.
~111 l,Lt~~
12. The Pio Pico Gateway proposai is of great interest and importance to our community.
Originally proposed to the design team in initial meeting with VAPAB, this feature atlows a
lengthy and exhaustive public process and a positive decision by VAPAB. This design features
a large fountain with depiction of full Pio Pico statue in a tastefully designed plaza area. This
Pio Pico Gateway feature would connect the water element from the Water Garden and Ralphs
market sites, with garden themes from the Arboretum.
13. VAPAB storage needs to be inventoried with excess storage building eliminated. Space
is very limited. Storage for only VAP use exclusively. (We request that existing storage
buildings be accessible for examination reasonably soonl.
14. There must be a crosswalk at 22"d Street. This important item cannot wait for the Pico
Streetscape Project, our public safety is deadl~ serious.
15. Full future discussion is needed on park furniture, lighting, fencing, filtered drinking
fountains, proper parking lot landscaping, telephones, refuse and recycling receptacles, tot lot
equipment, type of trees and future of Police presence in park.
s
~~ ~_~~~
~ ?.
REGULAR MEETIl~IG OF THE RECREATION AND PARKS COMIVIISSION
Virginia Avenue Park .
2200 Virginia Avenue ,Thelma Terry Center
Santa Monica, California
Thursday, February 18, 1999
Minutes
The meeting of the Recreation and Parks Commission was held at the above named place and time.
The meeting was called to order at 7:40 p.m.
Roll Call
Present: Chairperson Frank Schwengel
Commissioner Lupe Castro
Commissioner Susan Cloke
Commissioner Steven Mount
Commissioner Terri Walsh
Commissioner Susan Wilson
Council member Kevin McKeown
Also Present: Barbara Stinchfield - Director
Kazen Ginsberg - Assistant Director
Julie Rusk - Htunan Services Manager
Brett Horner- Senior Administrative Analyst
Linda Steed - StaffAssistant
Approval of Minutes of the Regular meeting of January 21, 1999. Commissioner Lupe Castro
moved to approve the minutes and Commissioner Steven Mount seconded. It was unanimouslv
apuroved.
Correspondence and Announcements - Director Stinchfield reviewed informatian in the packets.
The Shamrock Bowl, sponsored by the Westside Special Olympics, will be held on March 14 from
1:n0- 4:00 p.rn. at the Bayshore Bowl. The Commissioners requested from staffthe total budget and
the ~amount fundraised by the Westside Special Olympics . Director Stinchfield gave a brief update
on Capital Improvement Projects: 1) Muni Pool construction is to begin in July or August with
completion by summer 2000; 2) Douglas PazklPlaygrounds construction will begin late summer
1999 being completed by summer 2000; 3) B.J.G. Project - new trees, pavi.ng, seat walls, and
different amenities are going in at the South Beach area. The City Council approved a change in
the restroom location in Palisades Park now to be located north of the Craftsman Atches. Removal
of one eucalyptus tree is necessary and will be replaced with a specimen tree donated by the Oceana
Hotel at another location in the park. The Oceana Hotel is paying the full cost of relocating the
restrooms. The park should be cnmpleted by Iate ]une or July except for the restrooms which will
be eompleted by lgte summer; 4) Muscle Beach and Chess Park will be completed by the 4~' of July
1999: A special giarit has been received for widening the bike path from the Pier to Bay Street. The
county requirements of the grant require that the existing path be demolished and a new wider
~ ~ ~.~ ti ~ 3
seamless path be constructed. A temporary asphalt path will be laid until completion of the
permanent path.
Introduction of Karen Ginsberg, A,ssistant Director of Community and Cultural Services.
Director Stinchfield introduced Karen Gin,sberg, formerly Planning Manager in the City's Planning
and Community Development Department. Ms. Ginsberg will be responsible for overseeing the
department's CIP projects and overseeing the Administrative Division. The Commission welcomed
her.
Subcommittee Reports
1. Childcare Task Force( Commissioners Castro, Cloke) - No report.
2. Budget Committee (Commissioner Schwengel). The Comxnissioners are attendi.ng the
California Parks and Recreation Society Conference this week end and will report at the
Mazch meeting. ~
3. Virginia Avenue Park Advisory Boazd (VAPAB)(Commissioner Wilson, Cloke) - Topics
will be discussed later on agenda.
4. Community Forest Committee (Commissioner Mount, Walsh) - No report.
5. Fields Committee (Commissioners Mount, Castro)- No report.
6. Sports Advisory Council (SAC) Commissioners Cloke, Wilson) - Commissioner Mount
reported the Santa. Monica Little League will have an opening game on Friday, March 12
at
6:OQ p.m., the Pony League on March 6 and the Bobby Sock League on March 27. All
events aze being held at Memorial Park.
7. Program Dev.elopment Committee (Commissioner Wilson) - No report.
8. S.M.M.U.S.D. ( Commissioners Schwengel, Castro) - Chairperson Schwengel stated the
District is currently planning for the use of sclwol facility bond funds. This will be discussed
later on the agenda ,
9. 415 Pacific Coast Highway Working Group( Commissioner Wilson) - No report.
10. ~eterans' Memorial Dedication (Commissioners Mount, Walsh) - No report.
11. Pico Neighborhood Co~nmittee Advisory Committee (Commissioner Castro)
Commissioner Castro reparted on the survey conducted in the Pico Neighborhood on
February 6, 1499. The survey results will be finalized and presented at a later date.
New Buainess
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8A.
Old Business
9A.
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Discussion aad F~rmal Recommenda#~r~ on fihe In~iial Concept D~i~a fo~° the
E~pan~ion af Yirgini~ Avenue Part~ ~,nd Rect~mmenriution to Initiate a
Community Deaign Procea~ #vr the Irttegrataon of Two Reeently Purah~sed
Parc~ls Adjace~# to #he Park by estal~Ii~hing the Virgini~ Avenu~ 1'ark
Expansion Working Group and Appait~tu~g Three Members of the Commi~s~t~n
to this Warking Group. BZett Homer g~ve an update on the design, int~gra#ic-n of
the two recently purchased properry an+~ key aspects of the con~e~t plan. Staff
recommendatian is to have a working grnup consisting of three Recreatifln & P'arks
Comrnissioners, three Virginia Avenue Adv~sory Board members, two y~uth
representatives and on~ Planning Carnmissioner. Staff iecommended farrnal action
on the current concept design and initiation of a community design p~eess fo~ the
two new Pico Boulevazd properties to be integrated into the larger park expansion
project. Discussion followed.
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w~ t,~.45
B. Recommendation to Request Approval from the City Council for Commission
and Sports Advi~ory Council Tnvolvement in and Advocacy for SMMUSD
Proposition X Recreation Amenities on School Sites._ Commissioner Steven
Mount moved that the Citv Council approve the involvement of Commissiort and
Snorts Advisorv Council be involved in advocacy for SMMLJSD for Propositic-n X
Commissioner Susan Cloke seconded. It was unanimousl a oved.
C. Discussion of Skate Park Needs and Issues - Julie Rusk reviewed the status of the
current skatepark and issues related to funding a permanent location. The
Commission has sent a request to Superintendent Neil Schmidt .requesting assistanae
in finding a location for the skatepazk. The Commissioners will look at California
Parks and Recreation Conference for ideas. Discussion followed.
D. Status Report on Outreach Activities for VAPAB Membership Recruitment and
Consideration by the VAPAB to establi8h Four Year Terms Rather than 1'wo
Year Terms as Currently Approved in the VAPAB By-Laws. Julie Rusk
reviewed the outreach being done, including flyers, announcements and meetings
in the neighborhood. The standazd application for City Boazds and Commissions
with specific questions is being used for the recruitment. The request by the Virginia
Avenue Park Advisory Board to establish four yeaz terms rather than two year terms
as currently approved in. the VAPAB By-Law was discussed. Commissioner St~
Mount moved to amend the by-laws to have a single limit of four veaz term with
reapplication after ~eaz of non-membership. Commissioner Susan Wilson secornded.
It was'mari,,,ouslv approved.
10. Public Input - Member of the public Joanne Leavitt spoke.
Adjournment: Commissioner Mount moved to adioum the meetin¢ and Commissioner
Wilson seconded. The meeti.ng was adiourned at 10•15 p m
f: ccsadmin/share/rpcmmssn/rp~ni.n021899a
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VIRGIMA AVENUE PARK EXPANSION
WORKING GROUP MEETING
MINUTES
Wednesday, June 23, 1999 Thelma Terry Center, Virginia Avenue Pazk
7:00 PM 2200 Virginia Avenue, Santa Monica
Members Present: K. Breisch, L. Castro, C. Cruz, F. Schwengel, P. Tigler,
B. Younger, T. Zaccagnino
Members Absent: E. Bell, S. Cloke
Consultants Present: J. Eizenberg, T. Eshagfipour, A. Huang, A. Kamsuaag,
D. Nakatomi, P. Nalle, N. Neville, T. Osborne, B. Takata
City Staff Present: D. Beal, K. Ginsberg, B. Ho=ner, B. Macias, J. Rusk, J. Santiago,
W. Shirley, B. Stinchfield, R. Temple
Others Present: Members of the Public
I. . Meeting was called to order at 7:10 PM by Frank Schwengel, Chair of the Working
Group. Self-introductions of the Working Group, members of the public,
consultants team and City of Santa Monica staff followed.
II. Kazen Ginsberg, Assistant Director, Community and Cultural Services reviewed
materials included in the Virginia Avenue Pazk Working Group informational
packet. A review of the role of the Working Group and meeting procedures
followed. Consultant Bob Takata, Takata Associates presented a history of Phase I.
III. Members of the public expressed their concerns regarding: 1) basketball court
placement on Pico Blvd. frontage (issues include safety, loose balls, and noise); 2)
availability of sufficient number of parking spaces, especially on Saturday
mornings; and 3) traffic flow and patterns, particulariy on 22"d Street.
IV. Cot~iltant Julie Eiuaberg, Koning - Eizenberg Architects presented a summary
and the fintlings of the Building Conditions Report for Phase II: Western
Ex~nsion Area. Discussion on initial ideas and programming included
recommended activities for Phase II and suggestions regazding possible use of
existing buildings. Working Group members' suggestions for the use of space
included: a designated space for teens; activities for older and younger children;
family-focused programs; swimming facilities; indoor athletic space; academic
space; senior programs; and cultural arts and education. One Working Group
member expressed that his main interest was in seeing the project completed within
the given timeframe. Consultant Bob Takata outlined the steps for the Phase II
process.
~-~ (~~~~
V, Public Comment: Members of the Public continued the discussion of facilities and
programming for Phase II. Facilities recommended included: concession stand;
tennis courts; handball court; stage for cultural performances; cultural center; and
pazcourse. Program recommendations included: programs for young children,
teens, and seniors; job training; conflict management for older youth; and utilizing
fiberoptics. Issues raised included: tr~c and pazking management; the crosswalk
at Pico Blvd. and 22"d Street; coordination with Pico Streetscape project;
elimination of Cloverfield "pork-chop" (free right turn); the possible use of the
pazk by numerous non-neighborhood residents; and building maintenance and
staffing. Staff indicated that the three yeaz Capital Improvements Budget 1999-
00/2001-02 identifies $3.7 million for this project.
VI. Action Items: Frank Schwengel recommended that Working Group members
become particularly familiaz with certain project areas and suggested that Ken,
Brent, and Cindy focus on youth programs; Lupe and Tara focus on family
programs; and he and Peter will focus on senior programs.
Next Steps: The next Working Group meeting is set for Monday, July 12, 1999,
7:00 PM.
Virginia Avenue Park Expansion
Working Group Meeting Minutes F~
~+~ ~,Lg~
VIRGINIA A VENUE PARK EXPANSION
WORKING GROUP MEETING #~
MINUTES
Monday, July 12, 1999 Thelma Terry Center, Virginia Avenue Park
~~~ PM 2200 Virginia Avenue, Santa Monica
Members Present: E. Bell, K. Breisch, L. Castro, S. Cloke, C. Cruz, F. Schwengel,
P. Tigler, B. Younger, E. Faber (alternate)
Members Absent: T. Zaccagnino
Consultants Present: J. Eizenberg, A. Huartg, A. Kamsvaag, D. Nakatomi, P. Nalle, N.
Neville, B. Takata, P. Taylor
City Staff Present: D. Beal, K. Ginsberg, B. Horner, B. Macias, T. Osborne, J. Rusk,
J. Santiago, E. Serna, B. Stinch~eld, R. Temple
Others Present: Members of the Public
I. Welcome and Introductions
Meeting was called to order at 7:00 PM by Frank Schwenge(, Chair of the Working
Group. Seif-introductions of the Working Group followed.
II. Recap of June 23rd Working Group IVieeting and Approval of June 23, 1999 Minutes
Meeting Facilitator Debra Nakatomi summarized the proceedings and outcomes of
working group meeting #l. The Working Group members reviewed and approved the
minutes of the June 23, 1999 meeting, with Susan Cloke abstaining. Ms. Nakatomi
introduced Paul Taylor of Kaku Associates, the pazking and traffic consultant for the
Virginia Avenue Park Expansion project.
III. Review of Working Group Goals
Inciuding Community Outreach and Working Group Assignments
Debra Nakatomi reviewed the community outreach efforts to publicize the Working
Group meetings and stressed the impoRance of community participation in ihe VAP
Expansion Project. It was suggested that banners announcing the Working Group
meetings be hung at the Pico/Cloverf'ield intersection.
IV. Discussion and Drafting of Vision Statement
Bob Takata, Takata Associates addressed the need to adopt a vision statement and
invited the Working Group members to identify and prioritize guiding principles of the
VAP Expansion project.
~
~ a~ (:- z ~ r,
V
The following suggestio~s were made by members of the Working Group:
• Safe
• Family-oriented
Inviting to all people
Serve all age groups from toddler to senior
~ First-rate facility that works well for the neighbors of the park
Is polite to the neighborhood
• Is made aesthetically pleasing, e.g. by using pleasant colors and materials
• Maintains a peopie-friendly attitude
• Maximizes the use of space and facilities ~
• Provide flexible spaces to ensure the ability to adapt to future programming
needs
• Environmentally-sensitive
• Maximizes the amount of green space
~ Has identifiable landmarks
• Considers the cost of maintaining any instituted programs and facilities
Pub(ic comment included:
• Has an activity center
• Addresses youth needs through programming and developed space
~ Provides indoor and outdoor areas for mothers and small children
• Sponsors community events
Resolves parking needs associated with the Farmers Market
• Is responsive to the surrounding neighborhood
• Utilizes the talents of the community
• Execute the expansion project in a timely fashion.
V. Discussion of Program Options and Building Scenarios
Human Resources Manager, Julie Rusk provided background on current Virginia
Avenue Park program offerings. Park Director Dawn Beal reviewed the program packet
describing the existing programs offered at Virginia Avenue Park. At the Working
Group's request, Dawn identified program needs that included doubling the space
currently available; additional space for the park staff; and more resources for staffing
the park.
Julie Eizenberg, Koning-Eizenberg Architects presented the three options for expanding
the park programs. The three options outlined an increasing level of programming,
building footage, and parking requirements. Two building scenarios were presented
with each option.
2
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Option 1: DECOMPRES3 CURRENT PROGRAM
In this option 3,000 square feet was added to allow the existing programs to operate in
an effective manner and to provide the appropriate administrat~ve office support space.
Building scenarios for this option included: ( t) renovating the existing PAL gym,
adding a 3,000 squaze foot building, and adding a restroom addition to the Terry Center
or (2) adding a single large addition to the Terry Center. In the first scenario parking
was provided along the Pico Blvd. side of the park and some parking remained in the
existing lot. In the second scenario parking was provided along the Pico Blvd. side of
the park and through the park to Virginia Ave.
Option 2: EXPAND YOUTH & CULTURAL PROGRAMMING
Expand current space by I5,000 square feet to accommodate new youth and cultural
programs.
The building scenarios for this option included: (1) renovating parts of all the existing
buildings for specific program elements or (2) renovating and adding on the 2010 Plastic
Mart Building. In both scenarios parking was provided along the Pico Blvd. side of the
park and through the park to Virginia Ave.
Option 3: EXPAND PROGRAMMING & ADD A FULL-SIZE GYMNASIUM
Expand current facilities to include a gymnasium as well as youth and cultural programs.
This option requires the construction of a new 16,000-17,OOQ square foot building.
The building scenarios included: (1) a new building on the corner of Pico Blvd. and 21st
Street or (2) renovating the existing PAL Gym and adding a new facility on to its south
side. In both scenarios parking was provided along the Pico Blvd. side of the park and
through the park to Virginia Ave.
Following Ms. Eizenberg's presentation of program options and building scenarios,
working group members each provided their comments and recommendations, which
are summarized betow.
E. Bell
• Expand administrative space for staff
• Does not favor option 2
• Consider the staffing requirements for the park facilities
K. Breisch .
• Likes the courtyazd and double-duty parking of Option
• Consider providing outdoor space for programming
L. Castro
• Favors Option 2 but thinks it may be. too disconnected as depicted
:; ;~ 1 r-~ ~
s
S. Cloke
• Consider the circulation of foot traffic throughout the park
• Wants to coordinate the flow of traffic throughout the park with safety
considerations
• Express concern about the park generating more traffic in the surrounding
neighborhood
• Favors a unified, not a divided park
• The space available for programming in Option t is insufficient
• Likes the campus feel of Option l
~ Use trellises and overhangs to create an "outdoor room"
C. Cruz
• Says that another gym is not necessary
• Favors having a teen program
E. Faber
• Thinks park design should be inviting to people of all ages
F. Schwengel
• Solicit input from Virginia Avenue Park staff on program and space needs
~ Wants to know the ability of each option to accommodate Farmers Market patrons
• Poses the question of how to accommodate different age groups that want different
kinds of spaces
• In Option 2, consider moving the PAL fitness center but keeping the roof of the
building in its current place
P. Tigler
• Consider the cost of providing necessary staffing in determining the amount of
interior space to build
• The amount of programming space provided in Option 1 is insufficient
• Need to address the need for a buffer between Pico Blvd. and 21 st Street. The
buffer is currently provided by the 2010 Plastic Mart building. Building
con~guration can take advantage of commercial aspect of Pico Blvd.--possibly
place for concession stand
B. Younger
• Says that another gym is not necessary
In general, the Working Group liked the campus feel, courtyard and double-duty
parking of Option 1, but felt that the overall square footage would not serve their vision.
They reached consensus that there ought to be between 15,000 and 20,000 square feet
of total enclosed space, including the existing Thelma Terry Center. Option 2--expand
youth and cu(tural programs with appropriate staff facilities--was the preferred direction.
4
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Public comment addressed the design and use of space. Suggestions included: creating
more indoor space; developing double-duty basketball courts/parking lots; taking
advantage of the Pico Blvd. frontage for a concession stand type operation;
accommodating computer facilities; constructing a community swimming pool,
accommodating a youth center, and addressing parking issues.
Members of the public suggested the foilowing programs: youth mentoring, long-term
sports with coaches, coaching for girls' and young women's sports; and educational
programs. The continuity of programs from one age to the next was an overall idea
expressed, as well as concern that careful consideration be given to cultural and racial
inclusiveness in developing the overall program.
VI. Identi~cation of Building Scenarios by Working Group
Working Group members reached general agreement that the project should include
between 15,000 to 20,000 square feet of indoor space with a focus on the expansion of
youth and cultural programs. In their discussion of the design of indoor space, they
considered the programming interests of the community. In their discussion of the
various options presented by the project consu(tants, they considered combining specific
features from different options and reviewed the number of parking spaces required to
accommodate the park and Farmers Market patrons. In addition, one Working Group
member suggested providing welcoming park entrances azound the park. Another
Working Group member suggested that the parking should be multi-purpose to
accommodate uses such as lawn and court games in addition to parking when needed.
V~I. Next Steps
The next Working Group meeting is set for July 29, 1999, 7:OOPM at the Terry Center.
VIII. Ctosing Remarks
Ms. Eizenberg committed to get input on the parking from the traffic and parking
consultant and develop revised building scenarios based on the Working Group
members' and the public input on use of space and programming. The design
re~nements will focus on resotving the relationships between the building configuration
and overall exterior park space, parking, and circulation.
Mr. Schwengel adjourned the meeting at 9:15pm.
~w r ~~
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VIRGINIA AVENUE PARK EXPANSION
WORKING GROUP MEETING #3
MINUTES
Thursday, July 29, 1999 Thelma Terry Center, Virginia Avenue Park
~~~ Pr'1 2200 Virginia Avenue, Santa Monica
Members Present: E. Bell, K. Breisch, L. Castro, S. Cloke, C. Cruz, F. Schwengel,
P. Tigler, B. Younger, T. Zaccagnino
Consultants Present: ). Eizenberg, M. Gaitan, A. Huang, A. Kamsvaag, D. Nakatomi,
P. Nalle, N. Neville, B. Takata, P. Taylor
City Staff Present: K. Ginsberg, B. Horner, D. Johnson, B. Macias, T. Osborne, J.
Santiago, P. Tazi-Loggins, R. Temple
Others Present: Members of the Public
I. WELCOME AND INTRODUCTIONS
Meeting was called to order at 7:10 PM by Frank Schwengel, Chair of the Working
Group.
II. RECAP OF JUNE 12, 1999 MEETING & APPROVAL OF ~1~iINUTES
Meeting facilitator Debra Nakatomi introduced Maria Elena Gaitan, an additional Spanish
interpreter, who will assist limited English-speaking members of the public.
Summarizing the proceedings and outcomes of Working Group meeting #2, Ms.
Nakatomi briefly recapped the three development options presented at Working Group
meeting #2 and the Working Group's generally favored recommendation of option #2
for expanded youth and cultural programs.
Working Group members reviewed the July 12, 1999 meeting minutes and requested
that the minutes be modified to more fully reflect the discussion and issues raised by the
Working Group during items #V: Discussion of Program Options and Buitding
Scenarios and #VI on the agenda: Identification of Building Scenarios by Working
Group. The changes will be made to the minutes and will be resubmitted to the Working
Group for approval at the next Working Group meeting.
III. PRESENTA'I.'IOI~ & DISCUSSI~N Og OPTIONS FOR DEVELOPMENT
Consultants Bob Takata and Julie Eizenberg presented the options for development.
The consultants addressed the pool component of the options first due to some
members of the public who were particularly interested in the pool concept but
expressed a concern that they would be unable to stay for the entire meeting.
~~ t=1~~
Presentation Of Swimming Pool Options
In order to present the swimming pool concept, the consultants briefly presented the
two options for development. In both options, the swimming pool concept consisted
of a recreational pool of approximately 20' x 80' and 3.6' deep and was proposed to
be located within an open courtyard which would be created between buildings. Pool
facilities including bathrooms, showers, and lockers would be provided as well as
required fencing around the pool.
The model for the new municipal pool facility at 16th Street and Pico Boulevard was
presented and the project was described by Karen Ginsberg (refer to Santa Monica
Municipal Pool Replacement Project Facts and Update). Ms. Ginsberg explained that
currently the hours for summer recreational swim at the existing Municipal Pool are
12:30 to 2:30pm, Monday through Friday as well as summer weekend recreational
swim hours. Use of the Municipal Pool is shared with Santa Monica College, Team
Santa Monica and the Master Swim Team. With the development of the new
Municipal Pool facility there will be opportunity for expansion in the hours thar it is
available. It was clarified that current fees for poo( use for recreational swim are $0.50
for children and $1.00 -$1.50 for adults.
Working Group discussion on the pool during this part of the meeting included the
following comments and questions:
• Need to address Safety needs of unsupervised youth patrons
• The need in the community for additional "free swim" time
The need to address the current demand and use needs of the community (there is an
extensive waiting list for swimming lessons now in the city)
Public Comment concerning the pool included the following comments and questions;
• A smaller scale pool (smaller than the Municipal Pool at SMC) will serve the needs of
the neighborhood residents
• With the population increase in Santa Monica, the need for more pools has grown
• There is a need for free-swim recreational use at a neighborhood pool which must be
balanced with programmed lesson time
• Staff costs and operational costs need to be understood
• What is the capacity of a pool of this size at any one time?
• Issues of security need to be addressed, gating the facility can do that
Ms. Eizenberg concluded that there is a need to further explore pool options for the
families of Virginia Avenue Park.
Progrstm Options And Building Scenarios
Mr. Takata summarized the discussions at the last Working Group meeting as it related
to program options and building scenarios. Working Group members had expressed
an interest in maintaining a campus feel; addressing parking needs of the park; concern
and interest in building use; and parking for the Farmers Market.
In consultation with Kaku Associates, traffic consultants, Mr. Takata has determined
that approx. 100 permanent spaces were needed for the proposed new park facilities
and staff. An additional 100 temporary spaces were needed for the Farmers Market
and could also be used for special events. The total number of spaces provided would
be 200 spaces.
2
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Mr. Takata presented two park expansion design options
Option A: The Town Square
This option is designed in two phases. During the first phase Building B(Plastic Mart
building at the corner of 21st Street and Pico Boulevard) is removed; the police
substation is relocated next to the staff parking on 21st Street; Building A(10,000
square feet) is remodeled to accommodate staff, PAL fitness center, and the youth
center; the existing PAL Building is remodeled as a pavilion for outdoor events; the
activity rooms will remain in the Terry Center. The corner of 21 Street will be
screened to form a youth courtyard.
In Phase II, an annex building (4,500 square feet) would be built and the staff would
be centralized. Activity spaces and the Youth Center in Bidg. A could then be
expanded, along with a permanent facility for the police substation.
New permanent parking (63 spaces) in th~is option is provided in a double loaded lot
adjacent to the basketball courts on Pico Blvd. Entry to the new lot is from Pico Blvd.
between 21st Street and 22nd Street. Fifty spaces will remain in the existing Virginia
Avenue lot and 14 staff parking spaces are provided in a small controlled lot off 21st
St. for a total of 127 permanent spaces.
The Farmers Market will be located around the pavilion and the central green space
between the Terry Center and Bldg. A. Additional temporary parking for 86 cars
during the Farmers Market will be located on the basketball courts and the adjacent
green space. Access to this area will be through a controlled temporary driveway at
23rd St.
Ms. Eizenberg presented Option A building costs (without pool) in two phases. The
estimated cost of Phase I would be $2.2 million. All costs include the cost of a design
contingency, escalation fee, and construction contingency. Phase II is estimated at
$3.3 million for a total building construction budget of $5.5 million, not including
landscaping. Ms. Ginsberg noted that $5.5 million is identified for the Virginia
Avenue Park Expansion in the capital improvement budget.
Option B: Community Courtyard
In this option Building A and B are remodeled to create a connecting courtyard. Bldg.
B would be reduced to 7,000 square feet and could house the Youth Center and the
police substation. Bldg. A would be reduced to 7,500 square feet and could house the
PAL fitness gym, the park staff offices and shared activity spaces. The Terry Center
would be remodeled to improve the activity areas and another courtyard would link the
Center to Bldg. A. The existing PAL Bldg. would be remodeled as a pavilion in this
option.
New permanent pazking (50 spaces) would be provided in a curving, single-loaded
parking lot off of Pico Bivd. with two entries--one at 23rd St. and one between 21 st
and 23rd St. Staff parking (17 spaces) would be located off 21 st St. and 50 spaces
would remain in the existing Virginia Ave. lot for a total of 117 permanent parking
spaces.
In this option, the Fazmers Market would be located around the pavilion and the
courtyard green space between the Terry Center and Bldg. A. Temporary parking for
86 cars during the Farmers Market would be located on the basketball courts and the
adjacent green space along the Pico Blvd. frontage. Access to this area woutd be from
Pico. Blvd.
The estimated building cost of Option B is 52.8 million.
3
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During the discussion that fo(lowed, Ms. Eizenberg asked the Working Group youth
members to identify the preferred facilities for the proposed Youth Center. These
included:
• Programs to serve ages 13 through 20
Dance classes
Loungespace
Tutoring and computers
• Space for music, DJs (disc jockeys)
• Recording studio
Courtyard
• Mentoring program in which high school students can mentor junior high students and
young adults can mentor high school students
• Fitness space, showers and lockers
• Art programs
• Movable furniture, allowing for flexibility in the use of indoor space
Youth-operated concession stand or store selling snacks, candy, etc.
Following the consultant presentation of the options, Working Group members asked
for clarification and made some initial comments. Ms. Cloke asked what the legal
parking requirements were for the facility and the consultant team responded that there
are no code requirements for pazking at park facilities and that parking as proposed is
meant to address the need(s) of the facilities and the users. Ms. Zaccagnino raised a
concem about the location of the parking lot in proximity to the youth courtyard in
terms of safety issues particulazly as depicted in Option A.
The Working Group discussion was followed by. a five minute break to allow for
Working Group members and the public to review and discuss the drawings with the
consultants. The Working Group meeting resumed at 8:15 pm.
Public Cornment
Following the break public comment was received. The comments were as follows
• Parking should be for Virginia Avenue Parlc use only and not used by Santa Monica
College students. A solution to this problem is needed.
• Traffic circulation issues and the impact on the residential neighborhoods need to be
addressed during the design process.
• In future drawings please depict the new medians under construction on Pico
Boulevazd.
• The "Living Room" concept as described by the consultant team will allow for
flexibility for a variety of uses including mommy and me programs, a family resource
center, casual club meetings, a lounge area for seniors, given that there is storage space
for program equipment as described. The interior space will accommodate a wide
range of age groups and uses.
• The pazk should play a role in addressing the educational needs of the community
starting with the youngest community members.
~ The police substation staff should be ethnically diverse, reflecting the community that
uses the park.
• Youth members of the working group and the public should be awaze of and compare
the amount of space dedicated to the Youth Center in options A and B.
4
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Working Group Recommendations and Direction on Next Steps
Following the public comrrient, the working group members each provided their
comments and recommendations, concluding with direction Eo the team on next steps.
P. Tigler
• Concern with Option A: Dual use of basketball courts for parking may not be a good
idea due to the wear that the vehicular tra~c and parking might have on the courts.
• Placement of police in Option A is too far out of the way.
Store%oncession stand can be accommodated in either option.
Circulation of traffic still an issue. Posed the question of underground parking as a
consideration.
Desire for quality and interesting landscaping
• Noise level on nearby residential streets due to traffic and park activities: would like the
courtyazd buffered from 21st Street.
• In Option A, concem that second phase will not be completed if the project is multi-
phased. If Option A is chosen, complete the project in one phase and examine height
and setbacks for annex building. .
How many children can the proposed size pool accommodate at one time and over the
course of a day? How many days would it be opened? What are the operationa! costs?
Need to examine cost/benefits.
• What are the parking needs of the pool?
Need to examine east end of the park
T. Zaccagnino
• Concern that Santa Monica College students will continue to use parlcing spaces even if
1 1/2 hour limit is imposed
• Preference for pazking plan in Option B
• Favors the pool concept as a family facility and its potential of serving as a bridg~
local communities, for non-structured, casual use
• Concern expressed on the maintenance and upkeep of landscaping. Prefers durable
trees and shrubs
• Education issues should be addressed at school. The pazk serves a recreational
function.
• Expressed concern in Option A of padcing extending near proposed youth center
building
L. Castro
• Likes Option B
• Favors a concept with a pool, but has concerns about the location of pool
• Suggests researching how other facilities defray the cost of ma~ntaining a pool
5
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F. Schwengel
• Concern about the demand of a pool at Virginia Avenue Park
• Suggested providing a temporary pool to test usage through a program similar to one
currently used by the City of Los Angeles '
• Likes the parking plan of Option B
• Could use basketball courts for roller hockey too
• Recommends asking the police department for their preferences of locations
• Likes pavilion concept
S. Cloke
Option B is preferable because of the rhythm, balance, and pattem, which is important
as the process moves ahead. Option A dces not have an anchor
• Apply the "living room" concept to the whole park, serving all ages, maintaining
flex~bility, family focus, serving all ~
• Continue to consider the parking issues, design should be heavily landscaped
• Spine in Option A is more graceful
~ Expressed community support for swimming pool, continue to explore
• Likes the foot traffic circulation
• Concerned about visually and physically cutting off the east side of park through the
design. Need to address how design connects to Pico/Cloverf'ield intersection
K. Breisch
• Prefers Option B; it gives the youth more privacy in their own space
• Concern about the open space between buildings A and B, need to design to ensure no
dead space
• Concern about parking on basketball courts
• Prefers Plan A pazking layout, curving and extending up towards 23rd St., with
planting
• Could combine parking from Option A with buildings from Option B
B. Younger
• In Option A, staff area, youth center, and PAL fitness center are too close together
• Concern re: parking on basketball courts
• Police substation at bottom corner dces not provide adequate security. Should
consider a location ttiat is more visually accessible.
C. Cruz
• Agrees with B. Younger
• Youth need own space
• Prefers Option B
}~
6
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At the conclusion of the Working Groups commencs, Mr. Takata agreed to investigate
the feasibility of parking on basketball courts, redistribution of temporary parking, and
address the concerns of the Working Group. Ms. Eizenberg summarized the Working
Group discussion and comments:
• Generally, Option B is the preferred scheme
• Consider another location for the swimming pool, and provide response to questions
asked regarding the pool concept
Reassess the parking issue and come back with alternatives. Locate more efficiently
and separate basketball from parking
• Contact the police on preferred location for substation
• Do not rely on parking on Pico Blvd.
• A total of 20,000 squaze feet availahie for interior community space
• All interior spaces should be shazed use with the exception of the youth center
• Locate the maintenance facilities on southeast side of park
• Configure circulation to slow cars down. No underground pazking
IV. PRESENTATION & DISCUSSION OF DRAFT VISION STATEMENT
Vision statement discussion postponed to August 10 meeting. Draft copy distributed
for review.
V. NEXT STEPS
Working Group agenda for Meeting #4 will include a presentation of refinements to
the options presented this evening. Next meeting date is: August 10, 1999 7-9 PM at
the Thelma Terry Center. Ms. Nakatomi thanked the public for their participation.
VI. CLOSING REMARKS
Meeting was adjourned at 9:17 PM.
7
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VIRGIIVIA AVENUE PARK EXPANSION
WORKING GROUP MEETING #4
MINUTES
Tuesday, August 10, 1999 Thelma Terry Center. Virginia Avenue Park
~~~ PM 2200 Virginia Avenue. Santa Monica
Members Present: E. Bell, K. Breisch. L. Castro, S. Cloke. C. Cruz, F. Schwenael,
P. Tigler, B. Younger, T. Zaccagnino ~
Consultants Present: J. Eizenberg, M. Gaitan, A. Huang, A. Kamsvaag. D. Nakatomi
P. Nalle. S. Shimatsu, B. Takata
City Staff Present; D. Beal, K. Ginsberg, B. Horner, J. Rusk. J. Santiago. P. Tazi-Lo~gins,
R. Tempie
Others Present: Members of the Public
I. WELCOME AND INTRODUCTIONS
Meetina was called to order at 7:05 PM by Frank Schwengel, Chair of the Working Group.
Meeting facilitator Debra Nakatomi noted that audio equipment has been acquired to improve
communications. She brieFly summarized the last Working Group meeting, identifying the
Working Group's preferences and priorities: completing the park expansion in a timely fatihion;
opting for adaptive re-use of existing structures; mainta~ning the courtyard design: and ensurin~
flexibility in the park design.
Ms. Nakatomi reviewed the agenda, which focused on the design concept presentation reFlectina
Working Group and public comments from the last meeting. Ms. Nakatomi indicated that if ~
comments are raised regarding programming, they will be recorded in the Program Bin and kept
for future discussion.
I1 APPROVAL OF MINUTES
In separate motions, Working Group member Susan Cloke moved and Working Group member
Peter Tigler seconded the motion to approve the July 12. 1999 and July 29, 1999 minutes. The
motions were approved unanimously by voice vote.
iti OLD BUSINESS
Draft Vision Statement
Consultant Bob Takata presented a draft of the Working Group's Vision Statement. This item
was carried over from the July 12. 1999 meeting. Several Working Group members suggested
adding an introduction describing the Park and how it serves the community. Working Group
member Susan Cloke specifically suggested that the introduction state the current uses of
Virginia Avenue Park and the opportunities and goals of the expansion project.
The Working Group members suggested that the Vision Statement Guiding Principles be
modified as follows:
Guiding Principle #1: Virgi~ria Avenue Park wil! be deve%ped as a safe, attractive,
environme~rta//y se~isitive neighborlroo~f and family-oriented place t/rat is dedicated to t/re
enjoyment, inrprovenrer:t, aitd wel%being ojloca/ residents.
~~ ~~1i3
Delete "will be developed," and replace with "is."
Replace "local residents" with "community."
After the word "community" at the end of the first sentence, add "from 0 to 120 year~ of age
with special emphasis on youth programs." -
Guidiirg Principle #2: T/te expansion areas wi// build irpon t/~e park's stroirg neig/tborltood
c/raracter w/rile providing additiona/ educational, recreational, occupational, cu/tura/ and
socia! opportunities to the broader Virginia Avenue Park community. Tlee park e.rpa~rsion
~rrecrs sliould be sensitive to adjacent neig/~bors and implemented ii: a timelti' fas/iio~r.
Replace "opportunities" with "experiences."
Some Working Group members suggested that "broader" be replaced by "multicultural." Other
members suggested that "broader" be retained and other members suggested that no adjective in
front of "Virginia Avenue Parl: community" was preferabie.
Instead of "timely fashion." specify a complertion date. Indicate number of years or date for the
completion of the expansion. (City Staff Karen Ginsberg responded that a realistic completion
date for the Virginia Avenue Park expansion is the end of 2001.)
Add language stating that expansion areas will be integrated into the existing park.
Restate sensitivity to surrounding neighborhood.
Include that a part of the park should remain open while the expansion is under construction.
Guiding Principle #3: A balance wi!l be maintained between interior program space and
e~terior recreation and open space, and a!l arens ojtlre park sl~ould be designe~! ns e~cient,
flexib/e spaces t/rat can be easily maintained and effective/y operated by a/1 park staJf.
Include need for adequate budget for park maintenance and ongoino programmino
Some Working Group members a5ked that the statement be more speci~c regardin~ the type of
`balance' to be maintained. Other members felt that this statement should remain_as is becautie
it left the vision statement broad enough to accommodate the needs of future park users.
Another Working Group member suggested that the statement be changed as follows: "The park
will encompass interior program space, exterior recreation and open spaces. We expect
continual funding for a well-maintained and effectively operated park. All areas of the park
should be designed as efficient flexible spaces that shall be maintained and effectively operated
by park staff."
• Don't lose sight of the "living room" concept.
• Include idea of flexibility of the spaces
At the close of the vision statement discussion, members of the public inquired about the
relationship between this vision statement and the vision statements of the Parks and Recreation
Commission and the VAP Advisory Board. Mr. Schwengel noted that the current vision
statement discussion was limited to members of the Working Group and represents this
Working Group's Vision Statement. Public input on the vision statement was received at
previous Working Group meetings. One Working Group member encouraged members of the
public with comments to make them during the break and/or in writing.
~
2
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IV. NEW BUSINESS
Design Concept Presentation
Mr. Takata recapped the Working Group members' concern~ and issues which were raitied at
previous meetings. The concerns included: 1) the proximity of the Farmer's Market to Virginia
Avenue Park neighborhood residents: 2) parking and access; and 31 opportunity for swimming
pool. He followed this with a presentation on the refined concept plan and in this presentation
incorporated responses to these issues.
Mr. Takata pre.sented an activity zone diagram for the design concept. The Quiet Zone extends
continuously from ? I st Street to CioverField Blvd. along the north side of the park. The Central
Activity Gore, designed to accommodate noisy activities such ~.s basketball. Farmer'~ Market.
special events, a play area, and possibly a swimmina pool, is a wedge at the center of the park.
Within the Activity Core are two overlapping zones designed for three diffe.rent age groups:
younger families and seniors, and older families. The area with a younger child focus ~
accommodates a pool, children's activity area,Atot lot and play area. The area with a senior
focus centers on the Terry Center and the proposed exterior patios. The third acea
accommodates activities such as basketball, Farmer's Market, and Pavilion and includes the cwo
new buildings.
In the activity core is a 1,600 square foot swimming pool area with the capacity to service an
estimated 60-80 people; a grass hill to buffer sound directly to the north of the pool area; an
activity kiosk with an arbor and two restrooms; children's play area; toddler's play area; and
picnic tables for barbecues. The concept could accommodate a temporary pool for the
summertime, if that was preferred over a permanent swimming pool.
In addition, the Thelma Terry Center would be redesigned to have exterior patios for senior
lunches, programs, and activities; a spray pool near the children's play area; and the PAL gym
building would become a pavilion. In the plan, two basketball courts would be located directly
to the south of the pavilion and be buffered by parking adjacent to Pico Blvd. The Farmer's
~vtarket would be located on the south side of the Thelma Te~ry Center on the hard surface of the
basketball courts. The pavilion made from the shell of the PAL Gym would serve as a central
demonstration area and gathering site for the community. Access to the Farmer'ti Market would
be from Pico Blvd.
Between the batiketball courts and the oval areen space there would be an open area that could
be utied on Saturdays for Farmer's Market parking and event parking. Adjacent to the oval is a
sand volleyball and a half court for basketball.
Based on the recommendations of the traffic consultant, Kaku Associates, 100 permanent
parking spaces are prqvided for on-going park programs; l5 permanent spaces for staff; and an
additional 85 temporary spaces are included for Farmer's Market and for use during special
events. Farmer's Market customers would enter from 23rd Street and park on the grass.
Departing customers exit onto 23rd Street, making either a left or right turn, or exit between 2 I st
and 22nd Streets, making a left or right turn.
To the west of the Terry Center is a quiet area with a garden and sitting area. Between the two
new buildings is a walled courtyard with handball courts and additional patio areas for youth-
oriented programs and activities. A staff parking lot is proposed to be located behind Building
B(Plastic Mart) with access from 21st Street.
3
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ADVANTAGES
• Activity zone is visible from Pico Blvd. and located in central area of park
• The parking is adjacent to the market, but away from the residents
• Access is oriented to Pico Bivd. -
DISADVANTAGES
• The basketbali courts are used during the Farmer's Market hours. 7am to 2pm on Saturdayti.
Issues about maintenance of basketball courts (Mr. Takata sugoested that Farmer's Market
vendors contribute to the maintenance of the basketball coutts, perhaps by sprayin~ a pressure
hose on the courts. )
Altenidtive Fnrnrer's Market La~~o~tt
In order to maintain use of one full basketball court during Farmer'ti Market hours. the market
configuration was laid out along the main pedestrian walkway adjacent to Building A.
ADVANTAGES
• One full basketball eourt would be available during Farmer's Market.
~ Maintenance of basketball courts is less than in Option I.
DISADVANTAGES
Farmer's Market is not as visibie £rom Pico Blvd.
• In the necessary shift of the basketball courts eastward to accommodate the Farmer's Market
stalls, a smail amount of green space is lost.
Following the design concept presentation, Consultant Julie Eizenberg summarized the issues
relevant to interior space in the expansion plan, characterizing the building scenario as follows:
• Wil~ accommodate all ages with special emphasis on youth.
Integrates interior space well with exterior space.
• The Thelma Terry Center opens up, providing a visual connection between intiide and outside.
Provides way of containing youth activitieti, addressing the safety concerns expressed about
handball by locating courts in the courtyard between Buildings A and B.
• Manageable for staff though it will require careful planning because proarams will take place in
multiple buildings
Staff can be centralized in one location.
• Can accommodate either of the suggested Police locations in Terry Center or the park side of
Building A. (Ms. Eizenberg reported that the Police preferred a centrally-located space of
approx. 600 square feet. The sub-station was conceived as a neighborhood-friendly, cycle-
based operation.)
• Accommodates the possibility of a pool
Recycles the old PAL gym as a pavilion
As Ms. Eizenberg's presentation ended, Ms. Nakatomi announced a ten minute break and
invited meeting participanGs to review the diagrams and ask questions during this period. The
meeting then resumed and was opened to public comment.
Public Comment
• Concerned about the extent of the changes to the Phase I plan. Interested in the Farmer's ~+
Market ~taff's reaction to this plan
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Orient basketball courts north and south to facilitate play during sunset. Concerned about taking
basketball away from kids who use basketball coucts on Saturday mornings. Oil or water on a
basketball court may pose safety hazard.
• Recommendations supporting the construction of handbau courts; support expressed for tennis
courts, and paddle tenn~s courts.
Concern about public parking on grass and use by the Farmer's Market.
• Pico Blvd. is not a quiet zone. Prefers the sound of kids' activity to violence.
Not enough green open space, creativity, and beauty. Need for evergreen trees
Park has little interior space for supporting younger families, with kids starting at a~e 0.
Favors the overall design but dislikes that the cement "donut" for waterplay; it breaks up wide
open spaces for soccer and football.
• Concern that the community was unaware that whole park wati going to be redesigned
Concern about designating what programs and parking spaces park users can use
• Preference for accessing the park from somewhere other than Virginia Ave.
Working Group Discussion and Action
Following the public comment, the Working Group Members each provided their comments
and recommendations.
T. Zaccagnino
Questioned community's interest and need for tennis courts at this park
Expressed her neighbors' ongoing interest in a pool:
C. Cruz
• Does not think that it is a good idea to close both basketball courts on Saturday mornings to
accommodate Farmer's Market
P. Tigler
• Expressed support for massing of project as shown and indicated that from his viewpoint the
overall integrity of the Phase I plan hac been retained although the details have been somewhat
changed
• He expressed concern about including two water features (pool and waterplay feature) and
suggested that perhaps tennis courta could be considered in place of one of the water features
•- Recognizing that trade-offs will need to be made, he is not sure of the proposal to utilize
basketball courts for Farmer's Market which would take them out of public use during a portion
of each Saturday. He also expressed concerns about maintenance issues.
• He expressed concerra that the pickup field on the north side of the park would be diminished by
the inclusion of a pool and that in his view including a pool is an exchange rather than an
addition.
• In terms of Saturday Farmer's Market, concern expressed about use of the parking from
Virginia Avenue. Suggested that perhaps this parking is locked on Friday night and reopened at
10:00am on Saturdays. Additionally, suggested that perhaps the turn restrictions from 20th
Street to Virginia Avenue could be extended to Saturday mornings which would limit use of
Virginia Avenue for the purpose of the Farmer's Market.
• Suggested that the south and west sides of the basketball courts be bermed.
• Suggested that the Farmer's Market use be required to post a bond to ensure the
maintenance/cleanliness of the park following Farmer's Market days
5
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E. Bell
Stressed the communiry's interest in the pool and that it would enable the park to serve another
segment of the community. By incorporatin~ the paol, both the pool and field needs are met
since the oval green space is retained. -
• Supportive of changing the direction of basketball courts to north/south.
Tennis courts is not a bad idea if space can be found
Expressed need to ensure that Farmer's Market funds are available to be used to maintain the
area of the Park that they occupy.
Does not like the proposed round shape of the pool.
Expressed to the Working Group members that at the next meeting it will be time to make ~olid
decisionti
L. Catitro
Supportive of swimming pool incorporation, d~es not like the proposed round shape ot the
pool. I~ot certain about proposed location for pool. Expressed concern about the cost of pool
operations. (Ms. Ginsberg responded that the estimated cost to staff and operate a pool of the
proposed size from May through October is approximately $200,000/ year and a portable
temporary pool for a 10 week tiummer period would be approximately $35.000/ year to staff. -
Questioned how the space identified for a portable pool would be used in the off se:ison.
Inquired as to what will happen after the Working Group mahes its recommendations. (M~.
Ginsberg responded that the plan and recommendations will be presented to the Virginia Avenue
Park Advisory Board, the Recreation and Parks Commission, the Planning Commission and
City Council. At each step, the particular board or commission is free to make itti own
recommendations and all recommendations will be~~forwarded to the Ciry Council for their
contiideration.)
The Workin= Group extended the meeting to 9:15pm.
S. Cloke
Thanked the consultant team for bein~ responsive to the comments received from the previous
meetings and indicated that it Shows on the plan as presented.
Expre~sed concern that she doeti not have enough information to decide about the pool or the
tennis courts.
A~ked about the feasibility of incorporating courts on building roofs.
Asked about the dimensions of pool area. (Mr. Takata responded that the pool is I,600 Square
feet and that the area surrounding the pool is also I,600 square feet and the dimensions are
roughly 40' X 40'.)
Suggested that the consultants examine an alternate location for the pool in respontie to the
concern of it taking up green space on the north side of the parh.
• Wants to have an idea of the noitie levels created by different activities
Wantti to have an idea of the maintenance requirements and the City's commitment to
maintenance
K. Breisch
Expressed that the pool could be moved to the south slightly and compressed a bit with the play
arza which could result in regaining some of the open space.
Expretised detiire to retain the existing open space at the north side of the Park.
Expressed view that tennis courts/paddle tennis courts should be located elsewhere where they
are better suited and where their incorporation would not result in the removal of green space
6
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F. SchwenQel
Would like to have an understanding of the amount of use of the existing basketball courts
during Farmers Market time and ihquired about the possibility of staff gatherin~ some utilization
counts information for the next meeting - .
Pointed out that a pool or tennis courts will need to be enclosed by fencing. ~ahich would tiplit
the park, whereas basketball courts do not require fencing.
Suggests putting a portable pool over water feature area and retain the open space at the north
side of the park. Suggested that the park purchase a van to transport children to the municipal
pool and back and that the van be used to transport park users to other venues as well.
V, NEXT STEPS
Ms. Eizenberg requested that the Working Group come prepared at their next meetin~ to vote on
issues and feawres of the park. This will allow the project team to leave that meetin= with
direction. Working Group agreed with this approach. .
Some of the issues to be deliberated on at the next meeting include:
Use of ba.tiketball courts for Farmer's Market: Consultant team to examine the postiibility of
relocating courts to avoid use by Farmer's Market and enable them to be open on Saturday
durino Farmer's Market. Consultant team will also research maintenance issues of courts.
Pool concept: To assist the Working Group, the Consultant team will revise the plan to•depict a
scaled down version of the pool which reflects the minimum deck area that is needed around the
pool. Will also examine compression of uses per Working Group member Breisch's
su~gestion.
At the next meeting, the Consultant team will prese~t a revised plan as well i~ background
inforrnation that has been requested to inform the Working Group so that decisions can be
reached. A revised Draft Vision Statement which incorporates the comments of the Workin~
Group will also be presented at the next meetin~. The Consultant teum will also review the
status of the public art components of the project based upon where it was left at the end of
Phase I as well as other outstandin~ issues from Phase I and obtain input from the Working
Group. - ~
Ms. Nakatomi thanked meeting participants for their attendance and informed them that the next
meeting is September 13, 1999 from 7-9 PM.
VI. CLOSING REMARKS
Mr. Schwengel expressed his agreement with Mr. Bell about the need for the Working Group
to make decisions and warned the Working Group members to be careful about redoing the
whole expansion plan. He thanked the Working Group and the public for their input and
reminded the public that Working Group members are accessible by phone and email for
comments and discussion. Mr. Schwengel adjourned the meeting at 9: I Spm.
~t $~ t' l. ~ ~a
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VIRGINIA AVENUE PARK EXPANSION
WORKING GROUP MEETING #5
MINUTES
Monday, September 13, 1999 Thelma Terry Center, Virginia Avenue Park
~~~ PM 2200 Virginia Avenue, Santa Monica
Members Present; E. Bell, K. Breisch, S. Cloke, C. Cruz, F. Schwen~el,
P. Tigler, B. Younger, T. ~Zaccaanino
Members Absent: L. Castro
Consultants Present: A. De L• a Rosa, J. Eizen6erg, M. Gaitan, W. Healy, A. Huang, A.
Kamsvaag, D. Nakatomi, P. Nalle, N. Neville, B. Takata
City Staff Present D. Beal, K. Ginsberg, B. Horner, B. Macias, T. Osborne, J.
Rusk, B. Stinch~eld, R. Temple
Others Present; Members of the Public
I. WELCO.ME AND INTRODUCTIONS
Meeting was called to order at 7:06 PM by Frank Schwengei. Chair of the Working Group.
He thanked the pubiic for their attendance. Consultant Debra Nakatomi brietly recapped the
proceedings of the August 10, 1999 V1/orking Group Meeting and reviewed the agenda for the
current meeting.
I1. APPROVAL OF MINUTES
Mr. Schwengel asked for a motion by Working Group to approve the minutes of the August 10,
1999 meeting which was moved by Ms. Cloke and seconded by Mr. Breisch. The minutes were
approved unanimously by voice vote.
III. WORKING GROUP DISCUSSION AND RECOMMENDATIONS ON REVISED
llRAFT VISION STATEMENT
Consultant Bob Takata presented the draft vision statement revised according to the Working
Group members' suggestions. He invited Working Group members to comment and approve the
document once it satisfactorily conveys the Worl:ino Group's vision for the Virginia Avenue Park
Expansion.
Working Group members offered the following comments:
P. Tigler
• On third paragraph of second page, delete "funding will be there" part because it is expressed
in the f~ourth paragraph.
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S. Cloke ~
• In the first sentence. delete "Of all the parks in Santa Monica" and "perhaps best." Be~in the
sentence with "Virginia Avenue Park exemplifies."
• In the second paragraph, insert "of importance to the neighborhood" after "cuitural events."
After the second sentence of the second paragraph, mention thac the unstructured areas. "the
expansive lawn areas," are heavily utilized and are important to the community and conclude
the paragraph with a sentence that expresses that the park is used for all of the above uses and
serves the community as an informal shared front yard.
• There is no such word as "un-crowd." as used in the paragraph "Expansion Opportunities."
K. Breisch
• Add lan~uage to the effect that the project will inco~porate materials and features that are
environmentally-friendly. (Ms. Cloke su~Lested addin~ a bullet which outlines specifics such
as water conservation practices. )
F. Sct~wengel
• Suggested making the changes immediately and finalizing the vision statement toni=ht.
Directed project staff to edit first and second paragraph per Ms. Cloke's suggestion.
P. Tialer ~
• In Expansion Opportunities section, put quotes around "un-crowd."
S. Cloke
• Add a statement regardin~ water conservation, recycling and reuse.
P. Ti=1er .
• [n fifth bullet point in the "GuidinL Principles" section, the term "easily maintained" is
problematic. ( Mr. Breisch suaQested replacing "easily" with "efficiently.")
K. Gin~ber~
~ Articulated Ms. Cloke's requested additional sentence at the end of the second paragraph as
follows: "These areas are used heavily and serve as an informal outdoor shared front yard by
the community for both passive and active recreational use."
Mr. SchwenQel asked for a motion to adopt the vitiion statement as corrected which was moved by
Mr. Breisch and seconded by Ms. Zacca~nino. The vision statement as corrected was approved
unanimously by~voice vote. Ms. Cloke stated that the Virginia Avenue Park Workin~ Group
~~ision statement has been created for the purpose of establishing criteria for how to design the
expansion project.
I~'. PRESENTATION OF CONCEPTUAL DESIGN
M,. Nakatomi introduced agenda item IV, reviewing the issues and features which have been re-
examined since the last Working Group meetin~. Mr. Takata presented drawings of the revised
conceptual design, focusing on the major issues raised at the last Working Group meeting. In
addition, he presented requested research and recommendations for parking on grass and a cost
comparison of the proposed water features.
~
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Basketball Courts and Farmers' Market Packing
Presenting the new configuration, Mr. Takata noted the changes that have been made since the last
meeting:
• The basketbali courts have been reoriented to a preferred north-south configuration:
The new court configuration and modification of the tree locations results in only one
basketball court being used for parhin~ during the Farmers' Market.
If the availability of both basketball courts for basketball during the Farmers' Market is desired,
one option would be to have fewer market stalls for Farmers' Market. Addressing a previously-
raised concern about access to the Virginia Avenue parking~lot, Mr. Takata proposed keeping the
parking lot closed until approximately l0am.
Tennis Courts
Community interest in tennis courts was expressed in previous Working Group meetings and
ranked third in the Community Input Survey. Mr. Takata presented a to scale diagram of 2 tennis
courts and identified several possible locations for these courts so that the Working Group could
evaluate whether or not to recommend including tennis courts in the concept design.
Swimming Pool and Waterplay Feature
Responding to the Working Group's concern regarding the loss of open space due to the pool, the
pool was reconfigured and the play areas were moved to the south which will keep the open green
space along Virginia Avenue intact. ,
Mr. Takata presented estimated construction costs, es~imated maintenance and staffing costs, and
times of availability for four water feature options including the Municipal Pool program, the
interactive play fountain, a seasonal pool, and a permanent pool. Ms. Ginsberg ctarified that the
Municipal Pool pro~ram in this presentation involved providing resources to transport or assist
pool patrons from Virginia Avenue Park to the Municipal Pool.
Parking Buring Farmers' Market Days
Regarding Working Group's concern witM the effects of parking on grass during rainy season, Mr.
Takata proposed using a plastic polymer mesh which allows for parking, soccer and other field
games. The material is used at the Coliseum and at the Rose Bowl. He made information on the
material available for review during the meeting break.
Handbatl Courts ~
At previous Working Group meetings, concern was expressed about the proximity of handball
courts in Building B to park neighbors. Mr. Takata proposed keeping the handball courts in the
'courtyard between buildings A and B but shifting them further south towards Pico Boulevard.. He
felt that this in combination with a wall at the northern end of the courtyard would help buffer the
neighborhood from noise intrusion.
Cstimated Maintenance and Operations Costs
Ms. Ginsberg presented the costs of maintenance for the proposed landscaping and buildings
including staff and operating costs. The ~gures presented were based on the expansion design
presented at tk~e previous Working Group meeting. The cost for maintenance of the existing park.
not including maintenance of the police substation, is approximately $260,000 per year. Annual
-naintenance costs for the expansion areas are estimated at approximately $320,000. Therefore
total annual maintenance costs for the expanded park are estimated at roughly $600,000.
3
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The cu~rent cost for programmin~ at Virginia Avenue Park is approximately $500.000 annuail~~.
This includes a staffing level of nine full-time equivalent (FI'E) employees. Assumin~ 7.~ FTE'~
for the expansion areas, the estimated cost for programming would be approximately 5460,000
annually. This figure factors in additional supervisory staff. In summary, it is estimated that the
expansion areas will almost double the current programmin~ costs at the park.
Workin~ Group members posed the following questions to the project team:
T. Zaccagnino
Would the outreach program be written into the expansion plan? (Ms. Ginsberg responded that
if the Municipal Pool option were to be recommended by the Working Group, the Workina
Group could formulate a motion or direction suggesting the development of a particular type of
outreach. One example of outreach is the translation of materials into Spanish and providinQ
staff to assist Spanish-speaking community members interested in the swimmin~ pool
program. )
S. Cloke
• Please place the maintenance costs for the expansion areas in context. (Ms. Ginsberg
responded that typicaily for groundskeeper staff 1 person to 4 acres is a good correlation.
Acrea~e has been increased by almost 4 acres.) Ms. Cloke asked how to ensure that the funds
for maintenance are put in proposal as it gces to City Council. (Ms. Ginsberg responded that
the requirement for maintenance funds can be included in language of the proposal.)
P. Tigler
Asked Ms. Ginsberg the average amount that the City spends on maintenance per acre. (Ms.
Ginsber~ responded that in terms.of operating expenses to maintain landscape areas,
$0.108/square foot not including utilities. This plan is different from most other parks in terms
of building area because it is a complex of buildings but in other respects it is very similar.)
Asked whether the idea of bond and Conditional Use Permit (CUP) review was discutised with
Farmers' Market. The CUP could require that in case Farmers' Market activity results in
dama~e, Farmers' Market can be asked to leave. (Ms. Ginsber~ indicated that she is fairly
certain that the Market currently has a CUP but fhat it most like(y would need to be amended
Qiven~ the change in location, parking, etc. Additionally she explained that park maintenance
costs come from the General Fund as do the costs for the Farmerti' Market, so while a bond
may not be the best mechanism, it would be possible to build in extra maintenance money into
the project it~elf to cover the use of the park by the Farmers' Market.)
Ms. Nakatomi announced a break at 7:SSpm and Mr. Schwen~el invited the public to comment or
a,k for clarification from staff. Workin~ Group Meeting resumed at 8:03pm.
PUI3LIC COMMENT
• Commended the project team for doing an excellent job. Commented that the tennis courtti do
not appear to fit in the park. Suggested eliminating swimming pool and tennis courts while
keepin~ the handbail courts. Expressed interest in the Working Group moving forward and
finalizing a plan.
• Expressed concern that community interests are not reflected in the expansion plan. Interested
in celebrating the compiexity and diversity of the community. Believes that there are not
enou~h 5ports facilities in the park. such as a basebail or soccer field.
~
~ ~ ~ } 12 ~'~
Expressed concern that design concept dces not heed the strong community interest in havin=
more green grassy open space. This design has less open space than in previous design
because of the parking lot and pool area. Soccer area is not passive, just unstructured.
Interested in knowing whether the water in the fountain is recirculating. (Mr. Takata
responded affirmatively. In regards to the issue of open space, Mr. Tahata responded that the
park is gaining a half acre of open space in Phase 2, as compared with Phase I. In addition.
the park is gaining new buildings and the parking to serve them.)
Stated that Hispanics are majority in LA County. Basketball courts, tennis courts, etc. are fine
but the park should have enough handball coarts to have tournaments and to foster alternative
activities for youth of all groups. Urged the Working Group to recognize the demo=raphics.
WORKII~FG GROUP-DISCUSSION AND RECOMMENDATIONS
Tennis Courts
Noting that the City of Santa Monica has a suffi~ient number of tennis courts and open space is
more important, Mr. Schwengel moved to eliminate tennis courts from the expansion plan. Ms.
Cloke seconded the motion and the Working Group approved the motion. Ms. Cloke suagested
exploring and implementing measures to improve access to tennis courts for Virginia Ave.
community members interested in tennis.
Swimming Pool and Waterplay Feature
Based upon Mr. Takata's presentation of swimming pool options, Working Group members stated
their preferences and the options that they felt best served the community.
T. Zaccagnino
• Expressed the community need for swimming instruction and a pool for children in
neighborhoods north of the park.
• Wa~ amenable to the idea of having both a seasonal pool and a tiwimming outreach program
with transportation and adult supervision.
S. Cloke
• In the inter~st of keeping more flexible open green space, indicated her preference for the
outreach program, specifically crafting language to insert programmatic elements into proposal
to provide staff and vans. Children could be signed up at Virginia Avenue Park to take
swimming lessom at the Municipal Pool.
• Declined to vote on the temporary pool without seeing a diagram, location within the park, and
discussion of auxiliary facilities and maintenance.
K. Breisch .
• Suagested having both the seasonal pool and the outreach program options, noting that a
tempo~-ary pool can give time for evaluation of pool.
• Further suggested including in the proposal the idea that if the evaluation of the temporary pool
reveals high demand, the City should strongly consider constructing a permanent pool.
P. Tigler ~
• Opposed to both the temporary and permanent pool options, stating that: 1) the Working Group
was not charged to look at new features of this magnitude; 2) the city has two pools (L,incoln
Pool. 415 PCH) which have not been reconstructed since the earthquake; and 3) that the
permanent pool remains "dead" space for much of the year.
5
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F. Schwengel
• Supported the outreach program idea on the basis that a permanent pool is "dead" nine months
of the year and diminishes the amount of open space. Suagested maybe considering a
provisional pool in the future.
E. Bell
• Asked for public input on the possible Municipal Pool outreach program. The Workin~ Group
approved and opened the discussion to the public.
PUBLIC COMMENT
~ Expressed concern that the park provides few activities that youn~ children can do for longer
than a half hour to an hour. Remarked that there is no baseball or basketball and formal
instruction in those sports. Stronaly favored having a pool so that children up to a~e I S might
learn to swim. ~
• Regarding the outreach program, expressed'doubt in its potential effectiveness. Stated that
trust would need to be cultivated between the staff and youth participants and their parents.
~ Responding to Working Group member's comment about the pools not fixed since earthquake.
swimming facilities are desired in this area and not elsewhere. As a working mother, she
doesn't have time to take children to these programs and furthermore wants her kids to remain
in the area so she can keep an eye on them. Expressed the sentiment that Latinos are being
discriminated aQainst and ignored.
• Favored the permanent pool because local children have wanted a pool for 10-15 years.
Working Group discussion and recommendations is resumed,
C. Cruz •
• Concurred with the parents that favor a permanent pool, reiterating that local kids have wanted
a pool for years. Opposed to havinQ tennis courts and supported havin~ handbali courts.
B. Youn~er
• Favored having a seasonal pool because of the strong community interest. Commented that
placing the pool above the jet fountain would take up too much space.
In re.ponse to this discussion. Consultant Julie Eizenberg suggested that the Workin~ Group
niiRht want to contiider foregoin~ some of the buildinQ square footage and instead develop more
~utdoor program space if that is what the community desires.
E. Bell
• Made a motion to have a seasonal pool and develop a plan for Municipal Pool transportation
and parent support program. In addition, his motion included a recommendation to reexamine
the possibility of a permanent pool once the~seasonal pool ha~ been in full operation long
enough to assesti the level of demand for a permanent pooi. The motion was Seconded by Mr.
Breisch.
Foilow•ina additional questions about the proposed location of the temporary pool and whether the
expanded park would have both a temporary pool and a water feature, Mr. Bell asked for a vote on
the te~tiporary pool and outreach proaram established at the Municipai Pool. Mr. Breisch
suggested includin~ in the motion that the city strongly consider a permanent pool if the temporary
~ool demonstrates hiah demand. This motion was accepted by the maker and seconder as friendly.
Mr. Schwengel called for a voice vote and summarized the results: five Working Group members
a~proved. two abstained, and two oppo~ed. The motion carried.
6
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Handball Courts .
Asked by Mr. Schwengel to give project direction about the handbatl courts, the Working Group
generally approved Mr. Takata's proposal. Mr. Tigler remarked that although the placement of the
handball courts was movina "in the nght direction," the problem of noise disturbance remained an
issue for surrounding neighbors and therefore he asked for the handball to be moved toward the
active zone.
Parking on Basketball Courts During Farmers' Market Days
In response to the new configuration presented by Mr. Tal:ata, Working Group members
addressed the potential for damage to the basketbali courts from Farmers' Market activities and the
problem of parking in the Virginia Avenue side parking lot. Mr. Tigler and Mr. Breisch suggested
issuing a conditional use permit (CUP) for the Farmers' Market, conditioning the Farmers' Market
use of the parkland on the maintenance of park property.
On the issue of use of the Virginia Avenue parking lot, Mr. Tigler viewed the idea of elosing the lot
to Farmers' Market parking at. l0am on Saturday mornings as a possible solution. However he
stated that closing the lot left the issues of children's safety and providina parking for park patrons
but not Farmers Market customers unresolved. He strongly urged the Working Group to resolve
the problem.
Further Working Group discussion of the proposed parking solution raised the following
concerns: the need for park regulation staff; the possible need to reduce the size of the Farmers'
Market: accommodating special events parking; the effectiveness of the plastic polymer substance
introduced by Mr. Takata; the possibility that closing the lot mightexacerbate the problem of traffic
and circulation in the neighborhoad; and the overtlow of parking onto 22nd and 23rd Streets. ~
Explaining that the parking issues would need to be addressed in an environmental impact report
(EIR). Ms. Ginsberg suggested that the Working Group recommend that the Planning
Commission consider the speci~ic problems mentioned. One possible recommendation might be to
issue a CUP requiring that the Farmers' Market Association promote use of Pico Blvd. parking in
all it~ marketin~ materials.
Mr. Breisch expressed support for the reduction of traffic on Virginia Avenue but did not consider
closin~ the parking lot a viable solution. Citing Ms. Ginsberg's point about the EIR, he concluded
thnt there is nothing the Working Group can do at the present time. Similarly, Ms. Cloke stated
that, given the lack of a viable design or programmatic solution, the Working Group ought to
simpiy identify the parking issues as a significant problem to be addretised by reviewers of the
Working Group's final proposal.
Consuitant Julie Eizenberg summarized the situation as follows
"We have the required number of parking spaces for the Farmers' Market accessible from Pico.
The fifty tipaces that we are'talking about are not required to meet the projected demand by the
Market. If that is the case, you have an issue that is a management issue not a design issue, in
which case you don't need to solve it as this time. You need to say that the issues that concern you
are: 1) you want the parking spaces to be available to the park and program patrons, not the
Farmers' Market~customers; 2) you want the traffic in the lot to be limited to a speed that is safe for
the children and other pedestrians in the neighborhood; and 3) you don't want to generate a
circulation pattem of traffic that puts pressure on parking spaces around the perimeter of the park.
These three issues are a management issue, not a design issue. They cannot be resolved by the
design of anything. One scenario is that the Virginia Ave. parking area is not available Saturday
mornin~. Any other options can be tested and evaluated through the EIR and the other processes."
7
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Mr. Tigler commended Ms. Eizenberg's summary of the situation and recomrpended stating the
problem in the Working Group proposal as she put it. The rest of the Working Group approved
this suggestion and atMr. Schwengel's request; approved extending the meetin~ until 9:30pm.
V. INCORPORATING PUBLIC ART INTO THE PLAN
Mr. Takata introduced Wayne Healy and Alejandro De La Rosa of East Los Streetscapers, the
artists commissioned for the Virginia Avenue Park Expansion Plan.
PRESENTATION
Foliowing an introduction and a brief history of East Los Streetscapers. Mr. Healy and Mr. De La
Rosa narrated a slide show presentation of their portfolio.
Mr. Healy presented East Los Streetscapers' original concepts for Virginia Avenue Park including
a series of figurative bronze sculptures of people at play to be located at the corner of Pico and
Cloverfield, a mural for the wall of the handball courts, and mosaic panels made in the ~Virginia
Ave. Park summer arts program. The public was invited to provide public comment.
PUBLIC COMMENT
• Expressed pubiic and community interest in a"centralized fountain theme" that is not abstract
or "broken." Specifically the public had asked for a centralized design honoring Pio Pico.
Expressed dismay that this theme was not carried out by the design team:
At Mr. Schwengei's request, the Working Group approved moving the Working Group
Discussion and Recommendations portion of the agenda to the next meeting. At a member of the
public's request, Mr. Schwengel approved having the opportunity for more public comment at the
next meeting.
Regarding the art program, Mr. Breisch commented that it could only by dealt with conceptually by
the Workin~ Group but would be refined later in the process as plans are refined.
VI. NEXT STEPS
At the requests of Ms. Cloke and Mr. Bell, respectively, the project team will bring visual aids for
the temporary pooi such as layout diagrams and information about the type of public art the
community had originally asked for to the next Working Group meeting.
VII. CLOSING REMARKS
In conclutiion. Mr. Schwengel announced that the date of the next meeting was October 7. 1999
and asked the Working Group to prepare to complete their responsibilities within the projected six
meetinas. The meeting was•adjourned at 9:23pm.
8
~~ i~l~~
VIRGINIA AVENUE PARK
EXPANSION WORKING GROUP
ADOPTED VISION STATEMENT
September 13, 1999
Virginia Avenue Park Today
Virginia Avenue Pazk exemplifies the role that a neighborhood pazk can play in serving the
recreation and social needs of local residents. Programs at the Thelma Terry Community Center
provide educational and social services targeted to youth, families and seniors, including information
and referrals, workshops, classes, and activities. The Park also is home to the PAL Youth Fitness
Gvm where classes in boxing, kazate and weight lifting aze held. The Santa Monica Police
Department has a substation at the Pazk.
Virginia Avenue Pazk hosts many yeazly cultural events of importance to the neighborhood. A
weekly Farmer's Market is held on Saturdays within the 2.9 acre expansion area at the corner of Pico
and Cloverfield Boulevards. The Pazk features expansive lawn areas which allow for informal sports
play, a children's playground, basketball courts, a sand volleyball court, picnic areas, restrooms and
parking. These azeas aze used heavily and serve as an informal outdoor shared front yard by the
community for both passive and active recreational use.
E,rpansion Opportunities
The purchase of the properties to the east and west of Virginia Avenue Pazk provide over 3.5 acres
of land for expansion of green space for both active and passive recreational uses; incorporation of
the Saturday Farmer's Market into the park setting; and adaptive reuse of additional interior space
to "un-crowd" existing use of the Thelma Terry Center and PAL Youth Fitness Gym and provide
area for future programming opportunities.
Giriding Principles
V irginia Avenue Park shall be a safe, attractive, environmentally sensitive neighborhood and
family-oriented park that is dedicated to the enjoyment, improvement and well being of the
community from 0-120 years of age with special emphasis on youih programs.
T'he design and integration of the expansion areas shall build upon the Park's strong
neighborhood orientation and character. Integration of the expansion azeas shall result in a
seamless design linking the existing Park acreage ro the new areas. k
Noisy/active Park uses shall be buffered from the adjacent residential properties.
~~ I~l~v}
VIRGINIA AVENUE PARK FsXPANSION
WORKING GROUP MEETING #6
MINUTES
Thursday, October 7, 1999 Thelma Terry Center, Virginia Avenue Park
7:00 PM 2200 Virginia Avenue, Santa Monica
Members Present: E. Bell, K. Breisch, L. Castro, S. Cloke, C. Cruz, F
Schwengel, P. Tigler, B. Younger, T. Zaccagnino
Consultants Present: J. Eizenberg, M. Gaitan, W. Healy, A. Huang, A.
Kamsvaag, D. Nakatomi, P. Nalle, N. Neville, B. Takata
City Staff Present: D. Johnson, K. Ginsberg, B. Horner, B. Macias, T.
Osborne, J. Rusk, B.Stinchfield
Others Present: Members of the Public
2. WELCOME AND RECAP OF SEPTEMBER 13, 1999 MEETING
Consultant Debra Nakatomi welcomed the public and recapped the September 13,
1999 Working Group Meeting at which the vision statement was adopted.
Furthermore, she pointed out the visual aids present, and gave an overview of
the agenda of the current meeting.
II. APPROVAL OF MINUTES
Working Group Chair Frank Schwengel invited the Working Group to comment on
the minutes of September 13, 1999 and asked for a motion for approval. Mr.
Breisch made a motion to approve the minutes; Mr. Bell seconded the motion.
The minutes were approved unanimously by voice vote.
III OLD BUSINESS
Incorporating Public Art into the Plan - continued from September 13, 1999
Consultant Julie Eizenberg introduced the art component, distinguishing
between the artistry of the landscape and the "built" art that will be the
work of East Los Streetscapers. She directed the public and the working Group
to view the handout that showed a selected series of landscape photographs
that portrayed the impact of the finished park.
Consultant Bob Takata presented the corner landscape design, first reviewing
the changes from the first proposal in 1988. He noted the following changes:
the continuous right turn at Pico and Cloverfield has been eliminated in the
new Pico Streetscape improvements, a parking area entry at 23rd St. breaks the
link to the corner, the focus of park activities will be in the center of
park, not on the Pico edge, and the Farmers Market is now more centrally
~~ l 130
located. All these issues reduce the use of the corner as a social gathering
space and strengthen the importance and potential impact of the landscape.
The consultant team proposes that the corner design be a landscape solution
rather then a hardscape plaza and that the choice of trees be cultural
connectors by representing the homelands of the numerous communities
represented in the Virginia Ave. Park neighborhood.
Ms. Eizenberg presented the "built" art concept which will link the buildings
together in order to build a sense of community and interconnectedness in the
center of the park.
Consultant Wayne Healy of East Los Streetscapers presented specific proposed
art components including: a mural and terrazzo floor in the lobbies of the
Terry Center and Building with a patterning that extends out into the central
garden. The vertical surfaces of the activity kiosk could feature tiled
mosaics or reliefs where children could reach and touch.
Ms. Eizenberg opened the discussion to public comment, noting that working
Group discussion and recommendations would follow.
PUBLIC COMMENT
Expressed that the art component is not bad but hopes that local talent and
students will be used to complete the terrazzo and tile work. Inquired about
what happens in Buildings A and B. (For the benefit of the members of the
public who have not attended all the previous Working Group meetings,
Ms.Eizenberg briefly reviewed the expansion plan design concept. Building A
will accommodate youth-oriented programs, employment services, and the PAL
gym. Building B will be used for Youth Center.)
At the close of the public comment session, Ms. Eizenberg opened the public
art discussion to the Working Group.
WORKING GROUP DISCUSSION AND RECOMMENDATIONS
F. Schwengel
Suggested that the local community be used to assist East Los Streetscapers in
producing the proposed public artwork, perhaps with East Los Streetscapers
providing mural-making training sessions to local youth. (Mr. Healy answered
that the local community might be able to assist in producing some of the
reliefs and murals; however any such program would be best administered by
park staff.)
P. Tigler
Noted that specific works of art have not been identified aside from the
gateway to the park. (Ms. Eizenberg and Mr. Takata explained that: 1) the
team purposely designed the corner as a landscaped area; 2) given that
activities spaces have shifted and not as many people would be using that
space, it made sense to have a plaza there; and 3) the team aimed to evoke a
sense of bringing the community together by having art at the center of the
park) .
~~9 s• i~~
S. Cloke
Appreciated the ideas of havin
landscaped material to have
statements at each corner of
drawings reflect the concept.
guidelines in integrating the
patrons. Discussed with Ms.
gateway with landscaping.
g the corner make a strong statement and using
meaning. Suggested making strong landscape
the park. Expressed interest in seeing the
Asked the Working Group to give design team
art with the buildings and history of park
Eizenberg the possibility of enhancing the
T. Zaccagnino
Approved of having "lots of living things" rather than many walls or mounds of
grass in the park. Reiterated that all entrances should be welcoming to park
visitors.
Mr. Schwengel again opened the discussion to public comment.
PUBLIC COMMENT
Expressed interest in having a simple bench dedicated to veterans of the
community. Inquired about the results of previous proposals to pay tributes
to Martin Luther King and Cesar Chavez. (Ms. Eizenberg responded that that
idea hasn't gone away; the tributes could be incorporated into courtyard area.
The bench idea had not been previously proposed.) Asked Ms. Cloke what kind of
statement she thinks the park should make. Ms. Cloke answered that the
statement should be that the park works at many different levels e.g.
community and the built environment.) Expressed doubt that Virginia Avenue
Park should become a cultural center. Suggested th~t that would be divisive.
T. Zaccagnino
Expressed interest in exploring the historical content of the neighborhood.
Emphasized the importance of building a park that reflects the people who have
lived in the neighborhood.
K. Breisch
Favored moving the built art to the built parts of the park and celebrating
the green space. Commented that this plan is a master plan and specifics are
not to be worked out by this Working Group. Emphasized laying out general
guidelines.
Commented that having art in compressed areas is a good opportunity to tell a
story. Suggested being creative with hardscape area and integrating it with
the art.
L. Castro
Responding to a comment from the public, stated that a cultural center would
not be divisive. Described the historic demographics of the Pico neighborhood
and expressed interest in seeing that part of history represented at the park.
F. Schwengel
Since there was agreement on three entrances, asked if the Working Group could
agree on having those three entrances landscaped with minimal construction.
°-~1€~ t, 1J ~
S. Cloke
Made a motion to recommend using landscape to make a strong statement at the
corners of the park.
T. Zaccagnino
Seconded the motion
Following individual Working Group comments, Working Group members and project
team refined and clarified the recommendations being made. Mr. Tigler
summarized Ms Cloke~s recommendation as ~'planting the corner with meaning~~ and
asked when the specifics of the built art would be determined. Ms . Ginsberg
stated that as the project moves forward, there will be opportunities to
revisit this topic. Both the arts commission of the City and the public art
committee will participate in that process. Mr. Tigler suggested having a
similar process as the Working Group to determine the specifics of the public
art.
Mr. Schwengel posed the question of whether to add that the artwork should
include a statement about the history of the park and the neighborhood. Mr.
Tigler responded that it was not necessary to "box~~ themselves in. Ms. Cloke
suggested adding that the art should be integrated with the built environment
and the artists and architects should work together.
Ms. Eizenberg clarified the locations under discussion as being not the
perimeter and suggested that if that is the Working Group's preference, it
should be included in the guidelines.
In summary, the multiple motions being made, as put by Ms. Cloke, are: 1)
regarding the entries of the park, per discussion above; 2) cooperation
between artists and architect/integration of public art with built
environment; and 3) the designation of the area as landscaped area. At Mr.
Schwengel's call for a vote, the Working Group approved the motions
unanimously.
IV CONCEPT DESIGN PRESENTATION
Mr. Takata presented the concept design with two modifications since the last
Working Group meeting, noting the various ways that it is in accordance with
the vision statement. Specifically he referred to the living room concept;
the campus concept with Buildings A and B and the Terry Center; safety and
access; and the use of environmentally-friendly sustainable materials. In
addition, Mr. Takata noted the Farmers' Market location with the pavilion as a
focal area; and the integrity of the design with and without the Farmers'
Market. With regards to the feasibility of parking on grass, special
materials will be used to prevent lawn damage. Two adjustments have been made
to the concept design: the locations of the handball courts and the temporary
pool. The handball courts have been shifted south away from the adjacent
neighborhood on 21st Street in response to concerns about noise. In addition,
the rear courtyard wall will remain a buffer.
Ms. Eizenberg presented the refinements made to the location of the pool
including the relocation of the temporary pool and the rearrangement of the
glay areas, shade structures, walkway, and the Activity Kiosk around the pool
~~ .~3 ~
area. She demonstrated how the relocation affected the entire design concept
in a very positive way. Along with preventing the pool from impinging on the
open green space, the new refinement would integrate the park and playground
areas; improve access to the rest rooms from the basketball courts and
Farmers' Market; and provide opportunity for program enhancement.
With the aid of a photograph, Ms. Ginsberg presented the requested information
on temporary pools:
The dimensions of a temporary pool are 24ft by 16ft; they are constructed of
structural steel and plywood exteriors and have pumps and ladders; a quantity
of two would be needed, side by side, to have a pool the size of one in the
concept design diagram; and they are typically used for instruction and not
for recreation because they are above ground and not conducive to parent
supervision. ~
Given this information, she stated that the city staff and the consultant team
do not think that the temporary pool option achieves what the community wanted
in a pool.
Ms. Ginsberg further suggested that the pool issue be considered in
conjunction with the following budget information. An estimated construction
budget is $4.4 million while the available budget is $3.175 million dollars.
Next Ms. Ginsberg reviewed current costs of maintenance and operations,
staffing, and programming.
Working Group members made the following clarification inquiries and comments
during and after the presentation:
S. Cloke
Asked about environmental issues and logistics of obtaining and disposing of
the pool. (Ms. Ginsberg responded that in the case of the Los Angeles Unified
School District [which owns twelve temporary pools], the water is chlorinated
and drained into ground, a practice that doesn't meet with the City of Santa
Monica's sustainability objectives. Ms. Eizenberg put forth the possibilities
of fencing the pool, having a permanent pool, or covering the pool with a
surface that can be walked on.)Asked about the process of closing the gap
between the total and available budget. Expressed interest in keeping the
maintenance and staffing within the budget.
L. Castro
Asked about the capacity of the pool. (Ms. Ginsberg answered: 14-20 swimmers
at a time.) Asked for Ms. Ginsberg's recommendation. (Ms.Ginsberg
recommended opting for a permanent recreational pool, covering it over in
months in which it is not in use, and having the municipal pool outreach
program.
T. Zaccagnino
Stated that the Virginia Ave. neighborhood really needs a pool because the
Santa Monica College (SMC) pool is out of reach to the local families given
their lifestyles. (Ms. Eizenberg suggested holding the discussion on the pool
until the Working Group has all pieces of information.)
C Cruz
±~ ,~ t~ ~ ~ ,~
Asked about the cost of permanent pool (Ms Ginsberg answered: $350,000.)
T. Zaccagnino
Asked about the costs of maintaining a permanent pool. (Ms. Ginsberg answered
that it is similar to that of a temporary pool.)Following the Working Group
members' clarification questions, Ms. Eizenberg opened the discussion to
public comment.
PUBLIC COMMENT
Asked the project team to identify the plan with a name or number so that the
public can distinguish different versions of the expansion plan. Expressed
concern regarding the use of barbecue pits and related problems. Expressed
interest in seeing how the park would accommodate the 35 to 37 booths and the
necessary parking that are required for the Farmers' Market to be profitable.
Expressed interest in seeing a sample of the mesh to be used. Emphasized the
importance of enforcing the Farmers~ Market Conditional Use Permit in the case
of damage to park property. Commented that: the Farmers' Market and associated
vehicles are not compatible with the Virginia Avenue Park Working Group vision
statement; this park is not a good location for the Farmers' Market. Opposed
the use of park space for Farmers' Market. Commented that given the
equivalence of the pool and the pavilion costs, the pool should take
precedence over the pavilion because the pool would be used more and by
children. Commented that since Latinos have little opportunity to learn about
their culture in schools, it would be nice to see something about their
culture in the park, e.g. in murals. Urged the Working Group to listen to
community input. Suggested that if there is to be a Farmers' Market, it should
be a farm workers' market. With regards to the mural, suggested seeing what
the community wants. Stated that there is no teenage life in the park and
perhaps the police substation scares or intimidates them teenagers away.
Suggested building a teen center. Requested a show of hands to see who favors
and opposes the pool._ (Mr. Schwengel denied permission.) Mentioned that
Beverly Hills High School has a pool with a basketball court above. Suggested
that if Virginia Avenue Park is going to have a pool, it should be: 1) a
permanent structure; 2) deeper than three feet; and 3) have multiple levels
like at the SMC pool. Have been fighting for this all along. If the City is
going to spend money on a pool, spend it wisely. Expressed interest in having
more green space. Expressed concern that the pavilion might create amplified
sound which would disturb neighbors. Suggested that community interest in
Farmers' Market may have waned since Community Input Survey was taken.
Questioned whether Working Group has been listening to youth presentations.
Stated that the youth have been listened to. Commented that she sees French
and Russian children at the park. Urged the previous member of the public not
to disrespect the kids. Don't give "lip service" to the youth coinments.
WORKING GROUP DISCUSSION AND RECOMMENDATIONS
Ms. Eizenberg requested that the Working Group provide guidelines for the park
concept in general, including specific direction as to the most important
parts of the park. Ms. Cloke asked if the Working Group would like to revisit
the issue of the permanent vs. temporary pool. Ms. Eizenberg imposed a
ten-minute limit on pool discussion.
T. Zaccagnino
Expressed interest in having the park accommodate the children who live in the
neighborhood. Wants the park to help develop children into healthy adults.
~~ (~i3~
Was impressed that people who feel displaced have spoken at this meeting
E. Bell
Based on staff reports and recommendations, decided that temporary pool
doesn't suit this space in that it is not conducive to parent supervision.
Made a motion to revisit the permanent pool option. Requested a discussion.
Commented that older kids have access to SMC pool and it is safer for younger
kids to be at Virginia Avenue Park. Questioned whether there should be a
temporary or permanent pool for younger kids.
B. Younger
Expressed agreement with E. Bell's sentiments about the temporary and
permanent pool. Preferred a 7-9 foot deep pool. Ms. Eizenberg remarked that
that type of pool is not accommodated by the current design concept. She
suggested that a pool for teenagers would have to be deeper and larger than
one for younger kids.)
C. Cruz
In response to a public comment, questioned when French and Russian children
were seen at the park.
Following the individual comments, Working Group members discussed whether the
likelihood of a proposed feature materializing should be a consideration in
the Working Group's recommendations. Specifically, Mr. Tigler expressed
disbelief that the City would actually fund a permanent pool and suggested
that therefore the Working Group should not waste time on the issue. Mr. Bell
responded that funding was an issue for the City Council to contend with and
that if the community expresses interest in a swimming pool, the Working Group
should recommend it. Ms. Zaccagnino and Mr. Breisch expressed strong support
for Mr. Bell~s statement.
Refining the recommendation for a swimming pool, Ms. Eizenberg asked for
direction on type of pool. Mr. Bell stated that community has asked for a
pool to serve young children. Mr. Schwengel called for a voice vote on
whether to recommend a permanent pool. All Working Group members with the
exception of Mr. Tigler favored a permanent pool. Mr. Schwengel added that
local residents are using the SMC pool, despite the popular belief that they
do not.
At Mr..Schwengel's request, the Working Group approved the extension of the
meeting to 9:15pm. Proceeding to other elements of the concept design, the
Working Group discussed the landscape, the Farmers' market, and the
participation of youth in the park expansion process. Specific Working Group
comments and suggestions follow:
S. Cloke
Suggested maximizing the amount of shade and trees and incorporating the
parking lot into the landscape_ Noted that the play area in center appeared
to be out of proportion and that it should be kept in proportion with the rest
of the park.
T. Zaccagnino
Suggested reducing the size of the Farmers' Market
«1JU
F. Schwengel
Asked to see the layout of park as it is in diagram
E. Bell
Stated that the community is not ready to give up the Farmers' Market
K. Breisch
Expressed general satisfaction with the direction presented by the project
team. Emphasized the importance of the youth, who use the park the most,
remaining in the process. Wanted Ms. Cruz and Mr. Younger to stay in the
Virginia Avenue Park E~ansion process to the end for fear of their voices
being lost as the process continues. (Ms. Eizenberg suggested adding a clause
in the Working Group recommendations stating that the two youth be involved in
the rest of process. Mr. Schwengel also asked that the youth remain part of
the process.) ~
S. Cloke
Supported the suggestion that the designers work with youth one-on-one
Working Group members proceeded to list their top three priorities for the
Virginia Avenue Park Expansion.
P. Tigler
1) landscape; 2) buildings A& B;.3) Thelma Terry renovation
E. Bell
1) landscape; 2) swimming pool; 3) youth center
L. Castro
1) landscape; 2) youth center; 3) swimming pool
S. Cloke ~
1) maintaining much green space; 2) including all the elements of the park
even if the expansion needs to be phased; 3) the maintenance and staffing.
(Thanked the design team for being responsive to the Working Group.)
F. Schwengel
Suggested putting two large thermometers on each side of the Thelma Terry
Center building to show and track the process of development.
B. Younger
1) 1) youth center for high school students and younger students; 2) programming
3) setting aside building A for younger kids
C. Cruz
1) pool; 2) youth center; 3) handball courts
Ms. Eizenberg summarized the overall Working Group recommendation as follows:
the Working Group would like to move forward with the design concept as a
whole and the issue of funding will be dealt with by the City. She expressed
appreciation for the opportunity to work with the public and the Working
Group.
~~ ~~~
V. NEXT STEPS
Ms. Ginsberg reviewed the Community Process chart, highlighting the various
groups that the Working Group recommendations would be presented to: Virginia
Avenue Park Advisory Board, Public Art Commission/Arts Commission, Recreation
and Parks Commission, Planning Commission, and City Council. The project will
also be required to have an Environmental Impact Report completed.
VI. CLOSING REMARKS
Mr. Schwengel thanked project consultants and staff for their work an~
commented that the Working Group has set a standard for Working Groups. He
adjourned the meeting at 9pm.
CC: <pnalle~yahoo.com>, <takataQearthlink.net>, <dnakatom@gte.net>
~~ t3I3~
REGULAR MEETING OF THE VIRGINIA AVENUE PARK ADVISORY
BOARD
Thelma Terry Center - Virginia Avenue Park
2200 Virginia Avenue, Santa Monica, California 90404
(310)458-8688
Monday, December 6,1999, 7:00 p.m.
MINLJTES
I. The meeting of the Virginia Avenue Park Advisory Boazd was held at the above named
place and time. VAPAB Chair, Ann Cochran, called the meeting to order at 7:08pm.
II. Roll Call
Present: Andrew Adams, Edwazd Bell, Ann Cochran, Esther Epstein, Eric Faber,
Nea11a Gordon, Roy Green, Joanne Leavitt, Alex Munoz, Martha Padilla,
Cazoline Rhuys, Nick Steers, Peter Tigler, Betty Tomeo, Todd Waring.
Not Present: Francisco Juarez, Yong Kim, Vabel Reed, Linda Tait, Tara Zaccagnino.
Also Present: Ampaso Bazba, Netai Basu (Kaku Associates), Dawn Beal (Thelma Terry
Center Director, Huma.n Services Division), Tom Cleys (Santa Monica
resident), Susan Cloke (VAPAB Recreation and Pazks Commissioner
liaison), Annie Davis (Venice resident), Julie Eizenberg (Koning
Eizenberg), D. Anthony Ephriam, Karen Ginsberg (Community and
Cultural Services, Assistant Director), Wayne Healy (East Los
Streetscapers), Concepcion Hernandez (Thelma Terry Center, Community
Services Program Supervisor-Youth/Family), Brett Homer (City of Santa
Monica, Community and Cultural Services, Senior Administrative
Analyst, Pazks and Community Facilities Planning), Mat Millen (Santa
Monica resident), Adonjah Miyamura (Virginia Avenue Park patron),
Patty Nawe (Takata & Associates), Naomi Neville (Koning Eizenberg),
Jeanine Plute (City of Santa Monica, Human Services Division, Staff
Assistant), Emilia Ramirez, Lois Ricard (Santa Monica resident), Rik
Ricazd (Pico Neighborhood Association), Oflicer Miguel Rodriguez
(SMPD), Officer Sal Rodriguez (SMPD), Julie Rusk (City of Santa
Monica, Human Services Division, Manager), Cazl Schwan (Santa
Monica resident), Frank Schwengel (Recreation and Parks Commission
Chair), ~arbara Stinchfield (Community and Cultural Services, Director),
Bob Takata. (Takata & Associates), Paul Taylor (Kaku Associates).
III. Introduction of Guests: See Roll Call.
IV SMPD Report on Beat 8 Activity: Officer Miguel Rodriguez and Officer Sal Rodriguez
distributed copies of November 1998, November 1999 Comparison Reported Crime
Statistics. Officer Sal Rodriguez reported Beat 8 crime has been down in the month of
November. Beat 8 has been relatively quiet. ~
V. A. Approval of Minutes for November 1,1999 Meeting: Cazoline Rhuys made a
motion to approve the minutes. Nealla Gordon seconded the motion. Minutes were
unanimously approved.
~~ ~j~.39
B. Agenda Review for December 6, 1999: VAPAB reviewed the agenda. VAPAB
members agreed that for tonight's meeting each member of the public can speak for
longer than three minutes. '
C. Review of Meeting Format: VAPAB members agreed that for tonight's meeting,
under item IX A. the presenter will speak first, then members of the audience will speak,
then VAPAB members will discuss the issue and ask questions to the presenter. VAPAB
members and members of the audience will have an opportunity to make their comments.
VI. Correspondence and Announcements: Caroline Rhuys read aloud a letter written by
VAPAB Chair, Ann Cochran, in response to a condolence letter VAPAB members sent to
her. Dawn Beal announced on Thursday, December 16, 1999, 12:OOpm-2:30pm, Beverly
Hills Links will be sponsoring a senior luncheon. Dawn Beal also announced pazking in
the Virginia Avenue Park pazking lot has been reduced to a two hour limit, Monday thru
Friday, starting Monday, December 6, 1999. Pazking enforcement will be enforcing this
new time limit. Flyers have been distributed azound the surrounding azea notifying the
neighborhood of the Virginia Avenue Park's parking lot new time limit. VAPA.B
members stressed their concem how vehicles will be monitored. VAPAB members also
stressed how parking enforcement is going to decipher a park patron's vehicle from a
non-park patron's vehicle. The Community Voices event on Saturday, December 4,
1999, was a wonderful, successful event. Eric Faber and Nealla Gordon attended the
event.
VII. Report from VAPAB Recreation and Park's Commission Liaison: Recreation and
Pazks Commission Chair, Frank Schwengel, reported Pazk Rangers were not able to
attend the last Recreation and Parks Commission meeting. Frank Schwengel also
reported City staff will be removing the baseball diamond located in Clover Pazk. Kazen
Ginsberg announced the Recreation and Pazks Commission approved a commemorative
El Camino Real bell t4 be located at Reed Park. Recreation and Pazk's Commi~sion
appointed a new VAPAB membe~, Esther Epstein.
VIII. City Staff Reports:
A. Update on Maintenance Issues: None.
B. Report on Thetma Terry Center Programs: Dawn Beal reported on Saturday,
December 11, 1999 there will be "Hanging Holiday Planters" class. There will also be a
Youth Holiday Celebration on Wednesday, December 22, 1999, 3:OOpm-6:OOpm.
Acrivities scheduled will involve youth giving presentations on three holidays; Hanukkah,
Kwa.nz.a, and Christmas. Youth will also receive wrapped gifts from American Red
Cross. Dawn Bea1 introduced Concepcion Hemandez, a new employee at Thelma Terry
Center. Concepcion is the new Community Services Program Supervisor-Youth/Family.
VAPAB members acknowledged the newly refinished multi-purpose room.
IX New Items:
A. Presentation, Discussion and Formnl Recommendat~ons on the Recommended
Concept Design for the Virginia Avenue Park Eapansion Project: Karen Ginsberg
acknowledged all the people who participated in the Virginia Avenue Pazk Expansion
Project. Bob Takata introduced the consulting team. Bob Takata presented the
recommended concept design for the Virginia Avenue Park Expansion Project. Green
space, art integration, and adequate parking were discussed at the Working Groups. ~: i} j~~
Discussion ensued. VAPAB members heazd various questions and comments from
members of the public. Concerns regazding art integration, the swimming pool, the
parking lot, parking on Virginia Avenue, Fanners Market congestion, what kind of trees
will be planted, and what the storage facilities will be used for were discussed.
Discussion ensued. Nick Steers made a motion to hear from the VAPAB members that
renresented the subcommittee (Ed Bell Peter Tigler and Tara Zacca nino) that
particinated in the Vireinia Avenue Park Expansion Project Workin Group before
VAPAB members make their comments on the recommended concept design for the
Vireinia Avenue Pazk Exnansion Project. Andrew Adams seconded the motion The
motion unanimousl~passed. Peter Tigler distributed copies of his comments regazding
the recommended concept design for the Virginia Avenue Pazk Expansion Project. Peter
Tigler suggested VAPAB adopt his proposal. VAPAB members made various comments
regazding construction costs, Farmers Market congestion, use of the central gazden azea,
use of the pavilion space, the swimming pool, parking enforcement, staffing and
maintenance costs for the new development, temporary pazking on the grass field, and the
pazk being well lit at night. Discussion ensued. Karen Ginsberg announced all cvmments
will be submitted to the Planning Commission, the Recreation and Parks Commission,
and City Council. Eric Faber made a mation to take toni t's completed presentation
with all the sus~ested comments and make a strong recommendation the Virginia Avenue
Park Exnansion Proiect be fullv funded includin~ staffng and maintenance costs Nick
Steers seconded the motion. The motion unanimousl~passed.
X. Continuing Items:
A. Rep.ort from the Subcommittee Regarding a Mission & Vision Statement: Beriy
Tomeo reported the subcommittee has not met since the last VAPAB meeting. Betty
Tomeo distributed copies of the Virginia Avenue Pazk Vision and Mission Statement.
Dawn Beal will include this statement in VAPAB's next month's meeting packet. This
item will be continued to the next meeting.
B. Report on the Mar Vista Preschool: Nealla Gordon reported there is a petition
circulating requesting a pre-school program be implemented at Virginia Avenue Pazk for
ages 0-5 yeazs old. Nealla Gordon will research this idea further and report back to the
VAPAB.
XI. Items for Negt Agenda: Eric Faber and Nealla Gordon will give an update on the
December 4~, Community Voices event. The next VAPAB meeting will be a special
meeting on January 10, 1999, 7:OOpm.
XII. PubGc Input: None
XIII. Adjournment: Eric Faber made a motion to adjoum. Ed Bell seconded the motion. The
motion was unanimously approved. The meeting was adjourned at 8:49pm.
F:hsd/share/admin/vapabmin 12.99
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REGULAR MEETIl~TG OF THE RECREATION AND PARKS CONIIVIISSION
City Hall Council Chambers
1685 Main Street, Santa Monica, CA
Thursday, December 16, 1999
Minutes
The meeting of the Recreation and Parks Commission was held at the above named place
and tirne. The meeting was called to order at 7:50 p.m.
3. Roll Call
Present: Chairperson Frank Schwengel
Commissioner Lupe Castro
Commissioner Susan Cloke
Commissioner Steven Mount
Commissioner Terri Walsh
Council Liason Richard Bloom
Absent: Commissioner Susari Wilson
Alsa Present: Barbara Stinchfield - Director, Community and Cultural
Services
Karen Ginsberg - Assistant D'uector, Community and
Cuitural Services
Joseph. M. Marcinek - Staff Assistant
4. Approval of Minutes of the Regular Meeting of Novemher 18, 1999. Neil Carrev
made a motion to a~vrove the minutes. Commissioner Terrv Walsh seconded the
motion. The motion carried unanimouslv.
5. Correspondence and Announcements - Assistant Director Ginsberg annvunced that
Judith Meister. Beach Manager will retire January 6. 2000. A retirement party is
planned at '`Back On The Beach" from 4:00 - 6:00 p.m. Invitations will be sent next
week.
6. Subcommittee Reports:
A. Child Care Task Force (CCTF) (Commissioners Cloke, Caatrv) - No report.
B. Budget Committee (C6airperson Schwengel) - No report.
~ ~ 4 ~~
~ ~ 1.~ ~
C. V~ Avenue Psrk Advi9ory Board (Commissioner Clnlte) - Addressed in
ttem ~~i: °
D. Community Forest Committee (Commisaioneta Maunt, Walsh) - No teport.
E. Fields Committee (Commissioners Mount, Castro) - Commissioner Mount
reported Tha Co~ittee's discussion regazding poor field conditions due to: 1)
lack of additional personnel needed to properly maintain new and existing
projects 2) high degree of overall public park usage. Items designated to be
proposed to the Sports Advisory Council is the cancept of sustainability; trying to
-find an acceptable level of use in conjunction with an increase in the amount of
maintenance given to the sports fields. Commissioner Mount indicated that the
following renovations are forthcoming: Clover Main and Clover extension.
F, Sports Advisory Councii (Commissioner Mount) - No report.
G. Pragram Development Committee - No Report.
H_ S.M.M.U.S.D. (Commissioners Carrey, Castro) - Commissioner Cazrey
reported that the School Boazd's recent approvai of Proposition X Playfield
Improvements previously approved by the Sport Physical Education Advisory
Committee. Commissioner Carrey indicated the project is moving forward and
deferred to Commissioner Mount and Assistant Director Ginsberg. Assistant
Director Ginsberg reported, based on recent experience of various projects, the
following concerns: l) low cost estimates for various improvements proposed at
the school sites 2) need to phase projects sv that not all 7 sites . are under
construction at the same time 3) long term maintenance needs. Commissioner
Carrey indicated he would be meeting with District Staff to discuss these
concerns. Chairpenon Schwengel asked about the status of the Joint Use
Agreement. Assistant Director Ginsberg reported the City is waiting to see the
latest concept plans and has asked the District to ~ develop frequencies and dollars
associated with maintenance depending upon what percentage of community
utilization was envisioned.
Commissioner Mount made a motion to move Items 8A. and 7C. ahead of all
other remaining items. The motion was seconded bv Commissioner Cloko and
a~proved unanimously bv voice vote.
8, Old Business
A Discusaioa and Actioa Qa tht Recommended Co~cept Deaiga for the Virgini~
Avenue P~rk Eapauaion Prnject - Assistant Director Ginsberg recognized both
past and present members of the Virginia Avenue Park Advisory Board, former
and current Recreation and Parks Commissioners, all members of the cammunity
who have participated and conttibuted their ideas to the park design, the Virginia
~a~ 1~~
Avenue Park Expansion Working Group and City Staff. Assistant Director
Ginsberg provided a slide presentation outlining the size of the total project. She
described the community participation process as including an extensive bilingual
community process, park and neighbozhood surveys, focus group iaterviews,
community wide events, various newsletters and the creation of the Virginia
Avenue Park Working Group. Assistant Director Ginsberg zeported thal staff
p~esented the project to the Planning Commission the. previous evening for
preliminary comments and that prior to implementation, the project will require
the following discretionary acrions: I) re-zoning of the two expansion parcels
from C4 to DP (designated parks), 2) amendment of the Conditional Use Permit
for the Farmer's Market 3) a Development Review Permit for development in a
park over 1,000 s.f. and 4) a certifica#ion of an EIR. Assistant Director Ginsberg
introduced Mr. Robert Takata of Takata Associates, who presented the entire plan
with a narradve slide presentation. Mr. Takata also summarized the
recommendations made by the Virginia Avenue Park Working Crroup and the
Virginia Avenue Park Advisory Board in supporting the plan as described in the
staff report. Mr. Takata ended his presentation and referred back to Assistant
Director Ginsberg, who summarized the Planning Commission comments as
follows: 1) the plan's strength is the built-in fle~cibility of spaces, 2) support for
developing a mechanism to periodically review Farmer's Mazket ogeration to
address operational issues that arisc; 3) as plan is further developed, carefiilly
consider relationship between amount of green space and hardscape.
P~iblic Comment;
Tara Zaccagnino, in favor of the pool and praised the working group for
acknowled~ing and listening to the community's suggestions.
Amparo Barba supported the entire concept. She expressed high regard for a
swimining pool and hopes that the pazk will promote sports involvement. for the
youths in the community.
Nympha Carillo expressed her support of the park concept and her desire for the
implementation of a swimming pool. She suggested on some type of sports
traininc for chitdren and adolescents.
Commission discussion followed. Chairperson Frarilc Schwengel announced the
receipt of a late request to address the commission from a member of the public.
Commissioner Cloke made a motion ta hear the request. Commissioner Castro
seconded the motion which canied unanimouslv.
Lmilia Ramirez, a member of the public, expressed her opinion for constructing a
swimming pool and that the pool at Santa Monica College will not be sufficient
since there will be no space for the younger children.
~~ E?144
Commissioner Cloke made a motion recommendin~ that the City Council a~prove
the concept Dlan as ~rgposed. Commissioner Carrev seconded the motion which
carried unanimouslv bv voice vote. Com.missioner Cloke furtk~er rnoved that the
Commission recommend to the Citv Cauncil that the proiect be fullv funded in
terms of both capital, operations and maintenance costs. Commissioner Walsh
seconded the motion. The motion passed as follvws: (~~s: Chairoerson
Schwen~el, Com~nissioners Castro, Cloke, Walsh abstain: Commissioners Carrev
and Mount.
Chairperson Schwengel announced another late request to speak. Commissioner
Cloke made a motion to_hear another_ reauest to address the Commission on item
8A. Commissioner Mount seconded~the motion which carried unanimouslv bv
voice vote. Julie Eizenberg, consultant for the design team, expressed her
positive view on the Commission's motion(s) for the Concept Design Plan.
Commissioner Cloke made a motion to ensure that anv approvals or a~reements
for the Fazmer's Market use on the site have built-in flexibility to allow the use to
chanse or relocate if need be over time. Steve Mount seconded the motion which
carried unanimouslv by voice vote.
Commissioner Carrev made a motion to examine the desi~n of the Green Oval as
an azea for vossible oreanized vouth saorts and to considex_ in the nenmitting
process the needs of the neishborhood. Steve Mount seconded the motion. The
motion failed as follows: (aves: Commissioner Carrey Noes: Chairperson
Schwen~el, Commissioners Castro. Cloke, Walsh Abstain: Commissioner
Mount .
7 New Business
C Update on State Park Bond Initiatives and Possible. Action regarding
Attendance at Various Related Public Hearings.- Assistant Director Ginsberg
reported on AB-18. Proposition l2, the Safe Neighborhood Parks Clean Water
Clean Air and Coastal Protection Bond Act of 2000. Chairperson Schwengel and
Commissioners Carrey, Cloke and Walsh volunteered to attend hearings on the
State Park Bond Initiatives.
A Presentation on Park Ranger Schedules and Duties in City Parks - Diane
Olson. Santa Monica Park Ranger Supervisor, reported on the present minimal
staffing situation in the City and the obstacles they cunently face; she indicated
there are 12 park rangers that patrol 23 park sites in addition to monitoring OPCC,
the Ci~~ic Center, the Courthouse and CiTy Hall. Park Ranger schedules were
suhmitted to the Commission. Discussion followed.
~~ l~~
B. Review and Possible Action on The Sports Advisory Council's Request to
Reconfigure Clover Park Main Fietd BaCkstop to be Funded by Santa
Monica Littie Leagae and Crossroads High School - Rich Rollins of the Pazks
and Sports Division reported on the fencing dvnation of the Clover Park main
field. Commissioner Mount mnde a motiop to annrove the donation of the Clover
~~ Mam Field Backsto_p Fence installation. Commissioner Carrey seconded the
motion which carried unanimously.
D. Overview uf Fencing/Landscaping~ Altern$tives South of Crescent Bay Pat~k -
continued to January 20, 2000 Commission Meeting.
8. Old Business
B. Discussion and Possible Action on the Proposed Community Events
Management Plsn - continued to January 20, 2000 Commission Meeting.
9, Public Input (timited to five minutes per subject)
None
10: Adjournment
Commissioner Neil Carrev made the motion to adiourn the meeting. Commissioner
Mount seconded the motion which carried unanimouslv bv voice vote. The meeting
was adjourned at 10:05 p.m.
~~ s.~14~
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Item 9-A
City Council Meeting January 25, 2000
TO: Mayor and City Council
FROM: City Staff
Page 1 of 7
SUBJECT: Recommendation to Approve the Recommended Concept Design for the
Virginia Avenue Park Expansion Project and Direct Staff to Initiate Next Steps including
Preparation of Environmental Impact Report/S~tpplemental Environmental Assessment, and
Design Development Drawings
INTRODUCTION
This report provides information about the planning process used to develop the concept
design for the Virginia Avenue Park Expansion Project and requests City Council approval
of the recommended concept design as detailed in Attachment A, "Virginia Avenue Park
Expansion Recommended Concept Design Report". The report further seeks authorization
to initiate next steps in the planning process including the preparation of an Environmental
Impact Report in accordance with CEQA and a Supplemental Environmental Assessment in
accordance with NEPA, and the preparation of design development drawings and
additional cost estimates.
BACKGROUND
The Virginia Avenue Park expansion project encompasses the existing 5.82 acre park site
as well as the 2.9 acre parcel at the northwest corner of Pico and CloverField Boulevards
and the 0.8 acre parcel adjacent to the western edge of the existing Park. In November,
1997, the City Council awarded a contract to a team of design professionals headed by
Pasadena-based Takata Associates for the project. In February, 1998, an extensive
bilingual community process including a series of park user and neighborhood surveys, 4
community-wide events and focus group interviews was begun to formulate
recommendations for the project which at the time included the existing park site and the
2.9 acre expansion site. Subsequent to developing an initial concept plan and obtaining the
Virginia Avenue Park Advisory Board's (VAPAB) formal recommendations on February 1,
1999 (Attachment B), the City Council approved the purchase of the additional 0.8 acre
site. On February 18, 1999, the Recreation and Parks Commission provided formal
recommendations on the initial concept plan (Attachment C). Recognizing the need to
integrate the 0.8 acre site into the overall park expansion plan, the Commission also
established the Virginia Avenue Park Expansion Working Group (WG). This nine-member
WG, comprised of three Recreation and Parks Commissioners (Frank Schwengel, Lupe
Castro, Susan Cloke), three VAPAB members (Ed Bell, Peter Tigler, Tara Zaccagnino), a
Planning Commissioner (Ken Breisch) and finro youth representatives (Cindy Cruz, Brent
Younger), was asked to lead the community process for incorporating the 0.8 acre site into
the project and develop a final recommended concept plan. Working closely with City staff
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and the consultant team, this group held six broadly noticed public meetings between June
and October, 1999 to formulate its recommendations.
DISCUSSION
Concept Design
The park expansion concept design, as more fully described in Attachment A, has been
informed by the preferences expressed by community members during the public
participation process. The expansion sites are integrated into the design in a seamless way
emphasizing Virginia Avenue Park's role as a neighborhood park. Green space comprises
72% of the total site and is comprised of different landscaped areas including enhancement
of the existing landscaped area along the Virginia Avenue Park frontage (Virginia Avenue
Green), development of a large green at the eastern end of the Park (Green Oval),
extension of the landscaping towards Pico Boulevard to the south of the Terry Center
(Pavilion Lawn) and creation of landscaped courtyards befinreen the community buildings
proposed for the western end of the Park (Centra/ Garden).
Renovation of the Thelma Terry Center to improve interior and exterior connections and
enhance it's current lobby and activity spaces is proposed. The PAL Fitness Gym building
is proposed to be converted to a shaded open-air pavilion by removing the walls and
retaining the post and beam structural system. Portions of each of the existing buildings on
the 0.8 acre expansion site are proposed to be renovated. This will result in a total of
approximately 14,600 square feet for Park program activities including the new PAL fitness
gym, a youth center for older youth, community/meeting space, separate facilities for the
employment and youth and family program activities that currently share space in the
Thelma Terry Center, park staff offices including area for the police substation and storage
and maintenance facilities . The concept design continues to accommodate the weekly
Farmer's Market on-site utilizing the Pavilion and lawn area. On-site parking, both
permanent (115 spaces) and temporary (80 spaces), will be provided to support the
proposed uses.
Basketball, handball and sand volleyball courts are provided, as well as two children's play
areas - one for toddlers and an adjacent area for older children with seating under a shade
arbor in between. An interactive water play feature and a 1400 square foot permanent
recreational pool from 0-3 1/2 feet in depth for warm weather use are proposed. Botli of
these areas will become useable plaza space during the non-summer months. The pool
design will accommodate temporary fencing and a permanent cover. New outdoor
restrooms and an activity kiosk are proposed to be centrally located adjacent to the pool
and basketball courts. An outdoor environmental classroom area is incorporated into the
plan. Proposed public art integration will reflect historical and cultural themes with an
emphasis on landscape art forms at the park entrances including the Pico/Cloverfield
corner and "built" art forms such as murals, terrazzo and relief sculpture in and around the
buildings and parking lots.
Working Group Recommendations
In making its recommendations, the WG gave careful consideration to the following issues,
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Incorporation of a swimming pool: The issue that possibly engendered the most discussion
throughout the WG process was the incorporation of a small pool into the project.
Community members indicated that they would like to be able to bring their young children
to a small pool in their neighborhood for recreational purposes. They also indicated a strong
desire to be able to personally supervise their children as they play in the pool,
supplementing the required City lifeguard staffing. In response to the community's request
and to address cost and operational issues, the WG considered the incorporation of a
temporary seasonal pool. Following receipt of information from the consultant team and City
staff, the WG determined that given its above grade design, size limitations and overall
configuration which lends itself to swim instruction, a temporary pool would not best serve
the needs of the community. Therefore, the majority of the WG members recommended
that a permanent recreational pool, as described earlier in this report, be incorporated into
the project. In making this recommendation, #he WG indicated that placing a small pool
within the park would serve the recreational swimming needs of young children in the
neighborhood, while youth would still use the Municipal Pool for both lessons and
recreational swimming. There was discussion about priorities and funding for a pool at this
site given the park's close proximity to the new Municipal Pool location, combined with the
City's conceptual plans to renovate the pool at 415 PCH (former Sand and Sea Club) and
the School District's plans to renovate and reopen Lincoln Pool. The WG recommended
that targeted outreach efforts be implemented at the new Municipal Pool for the Virginia
Avenue Park neighborhood including providing transportation and adult supervision, as well
as refining the registration process to make it more accessible. The WG's recommendation
is consistent with the Park and Recreation Master Plan which calls for the development of a
recreational pool in a park setting.
Green space: The WG agreed that shade trees and overall green space should be
maximized in the expansion plan including providing landscaping in the parking lots.
Relationship of elements to each other.~ The WG agreed that as the plan is further
developed, particular attention should be paid to ensure that individual park elements
depicted on the site plan are sized in relative proportion to each other. In making this
recommendation, the WG referred to the sizes of the two children's play areas as depicted
on the concept plan as an example where this principle should be carefully applied.
Public art integration: The WG recommended that landscape be used as an art form at the
entrances to the park including the PicolCloverfield corner to make a strong and meaningful
identity for the park and the surrounding neighborhood. They suggested that art mediums
such as murals, terrazzo and relief sculpture be concentrated in and around the buildings
and at the parking lots.
Farmers Market lssues: The continued use of the site for the weekly Pico Farmers Market
was discussed over several WG meetings. Concerns were expressed regarding parking
and circulation impacts into the surrounding neighborhood from Farmers Market patrons,
wear and tear on the site from the Farmers Market use and whether there might be other
more appropriate locations for the use in the community. The WG recommended that
parking for the Farmers Market patrons be limited to the spaces along the Pico Boulevard
frontage and to reserve the spaces accessed from Virginia Avenue for park and program
patrons; that vehicular speeds in the parking lots be safe for children and other pedestrians
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Page 4 of 7
in the neighborhood and that the circulation pattern not put pressure on parking spaces
around the park perimeter. Parking impacts will be analyzed in the environmental impact
report. Additionally, the WG determined that these concerns are management issues that
should be examined as part of the Conditional Use Permit for the Farmers Market.
Courts: Members of the community recommended that tennis courts and paddle tennis
courts be incorporated into the project. In response to this request, the consultant team
identified possible locations for consideration by the WG. The WG recommended that no
tennis or paddle tennis courts be included in the expansion plan because of the desire to
maintain as much open green space as possible and because of the existing number of
tennis courts in the City. The WG recommended that City staff explore ways to improve
access to the existing courts in the community for Virginia Avenue Park community
members who are interested in tennis. In response to the WG's concern about
neighborhood noise intrusion related to the proposed handball courts, they have been
shifted towards the Pico Boulevard frontage in the courtyard between Buildings A and B.
Additionally they will be buffered from the residential neighbors to the north with
landscaping and a screen wall.
Role of youth in project: The WG expressed the importance of having youth involved in the
process as the project moves forward. A suggestion was made to continue to involve the
two youth members of the WG through completion of the project and supplement this with
additional youth of the community to work with the design team to actuaEly design the
proposed youth center and the public art components of the project.
Location of uses: As outlined in their adopted vision statement (p.9, Attachment A), the WG
expressed a strong preference that noisy/active park uses be buffered from the adjacent
residential properties.
Park use: The WG directed that the design treatment be built upon the "living room
concept" allowing for multiple activities by varying age groups to occur in areas of the park
at different times of the day.
Sustainability goals: The WG recommended that the expansion project use environmentally
friendly materials and features that promote water conservation, recycling and reuse, and
that can be efficiently maintained and effectively operated.
Funding and construction phasing: As outlined in their adopted vision statement, the WG
recommended that needs for ongoing park operations and maintenance must be factored
into the design to ensure the long-term viability of park facilities and programs. They also
recommended that a construction phasing plan be implemented to allow for areas of the
existing park to remain open during construction, while proceeding diligently to complete
the park expansion by January 2002.
VAPAB Recommendations
Supplementing its earlier review of the park's expansion plans prior to the .08 acre land
purchase, on December 6, 1999 the VAPAB reviewed and took action on the
recommended final concept plan. The Board unanimously adopted a motion recommending
approval of the recommended concept plan as proposed, incorporating all of the Board's
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comments and with a strong recommendation that the City Council fully fund the capital
costs, sta~ng and maintenance costs for the project. The Board's comments which were
incorporated into their adopted motion are summarized below and detailed in Attachment D.
Farmers Market: Board members expressed that the traffic and circulation issue associated
with the Farmer's Market use on the site cannot be fully evaluated until the use is
operational. Therefore members recommended that the Conditional Use Permit (CUP) for
the Farmer's Market include provisions for review every 6 months for the first 3 years,
followed by an annual review. They also recommended that mechanisms be built into the
CUP, to guarantee that the Farmer's Market is held responsible for the repair of any
physical damage to the park caused by its operation.
Parking: Board members expressed a need to implement management controls to insure
that the proposed parking along the Pico Boulevard frontage is available for park patrons
and not used by non-park users, such as students from Santa Monica College. Board
members also expressed the need to address maintenance requirements for the proposed
temporary grass parking area for the Farmer's Market and other events to insure that
automotive fluid impacts can be mitigated. They also expressed similar concerns regarding
use of the basketball court for temporary parking.
Swimming Pool: Concerns were expressed regarding the staffing, maintenance,
chlorination and liability issues associated with incorporating a pool into the project.
Design Refinement: Board members recommended that the community and the VAPAB
continue to participate in the decision making process for all components of the project,
including the integration of public art, as the design of the project moves forward. Board
members also indicated that youth involvement should continue to be emphasized.
Public Art: Board members expressed that public art integration should be reflective of the
history, culture and ethnicity of the community and that local youth should be involved in the
development of the public art.
Funding: Board members emphasized the need to identify and provide the appropriate
levels of funding to build the project and operate and maintain the park and its facilities in a
first class manner over the long term.
Planning Commission Recommendations
The recommended concept plan was presented to the Planning Commission on December
15, 1999. The Commissioners expressed their support of the plan as proposed and
indicated that they felt the strength of the plan is the flexibility of the different spaces in the
park as designed. In response to concerns expressed by both the Working Group and the
VAPAB regarding the Farmer's Market use on the site, the Commissioners expressed
support for developing a mechanism to periodically review the Farmer's Market operation to
address any operational issues that arise. The Commissioners also recommended to
continue to carefully consider the relationship between the amount of green space and
hardscape as the project design moves forward.
Recreation and Parks Commission Recommendations
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On December 16, 1999, the Recreation and Parks Commission formally reviewed the
concept plan. The Commission unanimously adopted a motion recommending that the City
Council approve the concept plan as proposed for the expansion of Virginia Avenue Park.
They also adopted a motion recommending to the City Council that the project be fully
funded in terms of both capital and operation and maintenance costs. The Commission also
unanimously adopted a motion recommending that the approvals for the Farmer's Market
use on the site, build-in enough flexibility to enable the use to be modified should it become
necessary.
Next Steps
To implement the recommended concept plan, there are a number of activities that will
need to be undertaken. Staff will initiate ~ preparation of an Environmental Impact
Report/Supplemental Environmental Assessment with Culbertson, Adams and Associates
an environmental firm that was selected by the City Council in July, 1999 to prepare
environmental documents for the Virginia Avenue Park Expansion project and the Airport
Park project. Working with the design consultant team and the community, staff will
concurrently proceed with the development of more detailed plans including design
development drawings, additional cost estimates and ultimately construction documents.
Staff will return to Boards and Commissions and City Council for review of design
development drawings and estimated project costs prior to proceeding with construction
documents and bidding for the project.
BUDGET/FINANCIAL IMPACT
The consultant team prepared a preliminary cost estimate based upon the concept design.
The total capital cost for the recommended concept design including hard construction
costs, furniture, fixtures and equipment, soft costs such as design, environmental review,
permits, construction management, escalation and contingencies is estimated at
$7,823,083. Projected annual operation and maintenance costs for the entire project once
completed is $1,700,000. This represents roughly a doubling of existing park operation and
maintenance costs commensurate with the doubling of park acreage and community center
square footage.
No budget action is required at this time. Funds in the amount of $63,820 have been
budgeted for the preparation of the Environmental Impact ReportlSupplemental
Environmental Assessment, and funds in the amount of $440,000 have been budgeted for
the Takata Associates contract to proceed with design work. According to the projected
time line for the project, construction funding would be needed in FY2001-02 and will be
submitted as part of the City's three year Capital Improvement Program Budget. It is
anticipated that funding will be available for this project from CDBG and revenue funds that
are eligible and earmarked for park development.
RECOMMENDATION
Staff recommends that the City Council approve the recommended concept plan for the
Virginia Avenue Park Expansion project and direct staff to initiate the next steps including
preparation of an Environmental Impact Report/Supplemental Environmental Assessment,
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and design development drawings.
Prepared by: Barbara Stinchfield, Director
Karen Ginsberg, Assistant Director
Brett Horner, Senior Administrative Analyst
Attachment: A. Virginia Avenue Park Expansion Recommended Concept Design Report
(Not available electronically. Available in the City Clerk's Office or City libraries)
B. Virctinia AvenueAdvisory Board Recommendations February 1 1999
C. Recreation and Parks Commission Meeting~iVlinutes February 18 1999
D. Comments from the Virginia Avenue Park Advisory Board Meeting, (Not available
electronically. Available in the City Clerk's Office or City libraries).
December 6, 1999
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r~ t~ ~
SPECtAL MEETINt~°OF TIiE ~ViRGIN1A AV.EN~=.RARI~C ADV1.50~2Y BOARD
Thelma Terry Center - Virginia Avenue Park
2200 Virgin~~A~enue;"Sarrta'Monica; ~aiifarnia 90404
. . . :. (310) 458-$688 .
~ - ~ Monday, May 7, 2001
: . ~ . . .. . ... . . . .6;~0 p.m.
M1NUT,ES
The meeting of the~ Vi~inia.~4venue Park Advasory'.Board was~ held at~-ti~e above
named ~place ar~d ~tim~. VA[?AB CMairperson, Alex 11tlunoz cailed the meeting to
order at 7:OOpm. '
il. VAPAB Rotl Call .
Present: ~. Andrew Adams, Esther Epstein, Eric Faber, Forrester Faia, Father
Michael Gutierrez, Yong Kim, Sarah King, Joanne Leavitt, Steve
Martinez, Alex Munoz, Martha Padilia, Nick Steers, P.eter Tigler,
Betty Tor~eo, and Susa~ Cloke (VAPAB Recrea.~±on & Parks
Corrtmission ~Liaison). , , _ .
Not Present: Ec}ward B~II;. Ann •Cochran, Nealla Gordon, Vabel Reed, Caroline
Rhuys, Todd Waring. ~
City Staff: Daw~ -.S~al;;(Thelma T~rry,.Center..Qirector,_,1-I~man; Services
Divisior~);. L-vrrie Brown, (CifjF of Santa Monica, EPWM Project
Development Office),. Robin Davidson (City .of Sa~1ta Monica,
Human Services Division), Karen Ginsberg (City of Santa Monica,
Community and Cultural Services), Brett Horner, (City of Santa,
Monica, Community and Cultural Services), Silvia Quintana
(Tk~~lma Terry Center, Human ._Services Diyision), Concepcion
Rechtszajd (Thelma Terry Center, Human Services Division), Julie
Rusk (City of Santa Monica, Human Services Division).
tll. Meeting Attendees: Alma Castillo (Edison Language Academy), Julie Eizenberg
(Koning Eizenberg Architecture) Eleanor O'Neil (Koning Eizenberg Architecture),
Oonah Ryan (Koning Eizenberg Architecture), Cynthia Santiago (Koning
Eizenberg Architecture), Randy Walberg (Santa Monica Resident). ,
SMPD Report on Beat 8 Activity: No Report at this time. March 200 8~ 2Q01
Beat Activlty Repo~t was distributed.
V. A. Approval of Minutes for Apri! 2, 2A01: Eric Faber made a motion to approa~e
the min tes, Martha Padilla secanded the motion. The motion ~passed
unanimouslv.
B. Agenda Review.for May 7, 2001:
Expansion Proiect Plesentation and Report from the VAPAB 8~ SMPD
~ ~ {~ 15 ~
~411iance~ S~bcommittee: Joar~ne L~auitt ~~conded the ~mot~on::The motion
passed unanimousiv
C. R~vi~w,.of.:,AA:eetitig .F;or'mat: Alex annpunc~ed tMat the -p~esentation by
Julie :~izenberg ~Koning Eizenberg Archi#ects) would be foliowed by
pubiic and board input.
• . .~.. . . , .
VI, Correspond~nce~~.Announ~ements: ~ . ~ ,-
Dawn Beal reported. #hat-.on. Saturday, June 9,, 2001; Santa Monica Police
Department wit! 5por~sor a Bicycle Rodeo. It will be a hands-on bicycle obstacle
course in the Virginia Avenue Park Parking lot.. They will teach the youth. how to
change tires, fix flats,-ehar~ge~chains and~operate-bicycles. They are also looking
into getting helmets:and othecgifts to give to pa-ticipating youth,. ,,
Joanne Leavitt reported ~for ldealla Gordon that the Hill n Dale old Firehouse
Preschoof has space~ in their scholarship program for Pico neighborhood
children. Ideas for outreach are being solicited by the school and should be
reported to Nealla at the ne~ VAPAB rneeting. .
Dawn Beal reported that.. Cinco de Ma~ro svent was a great success, and St.
Anne's church helped in .supporting the event by sponsoring the food booths.
There were approximately 200 ~ guests, and staff received feedback from the
community on ideas for future events. Alex iVlunoz also comrriented that ~inco de
Mayo was great.
Repor~ from VAPAB Recfeation & Parks Commission Liaison Susan Clo~Ce:
Next meeting of the Recreation & Parks Commission will be Thursday,
May 17, 2001•, at Virginia-Avenue Park.~~~Susan encouraged board members-to
attend.
City Staff Reports:
A. Report on Maintenance lssues Provided by Dawn Beal: Continued to
next meetin~g: - . .. - . . ,
B, Report on Thelma Terry Center Programs Provided by Dawn Beal:
Continued to next meeting. ~ . • ~
IX, New Items: ~ . ,
A. Virginia Avenue~ Park Expansion Project Presentation: Schematic
Design - Takata 8~ Associates:
• Lorrie Brown reported tha# Takata' & Associates has withdrawn from the
project due to intemal staffing issues. City staff is wo~king to replace
Takata 8 Associates and in the meantime has entered into a purchase
order with Koning Eizenberg ArcFtitects (KEA) to complete the scl~ematic
desigr~ for the buildirigs: ~" -- -~`~ ~" ~ -.
Julie Ei~enberg of Koning Eizenberg Architects presented the progress of
the schematfcr` building ~cf~esigr~ in~4~tlir~g~ ~~tttie Thelma Terry Center,
Buildirigs A and B, the Pavilion and the pool/restroom building. She
~~ ~-:156
descr~bed: eact~ building's floor plan and showed proposed building
elevations.
St~f explairaed ~I~t ~btte ~D'raft Environm~ntai Impact ~Report shauld be
released for publicreview within the next 30 days.
The~ Board aomplimented the ~rchitects for presenting an outstanding
presentation and expressed their approval of the presentation. They
were generally satisfied with the kinds of spaces identified in the
plan and with the overall design as it is being developed. The Board
~hanked the Architects for a thoughtful presentation and exciting design.
Individua! members expressed the following comments:
^ Concem regarding location of both the pool and the playground in
terms of noise issues given proximity to neighbo~s.
^ Recommended that the tot lot for the young chlldren be enclosed with
fencing or other material.
^ Designers should pay pa~ticular attention to the proximity of the quiet
space in the Youth Center to the loud space.
^ Importance of hav~gquiet study spaces in the project as a v~hale.~ •
^ Importance of keeping youth involved in project as it progresses.
^ Insure that the buildings contain space that can be dedicated for after
school education arsd study including the provision of r.cference books
with K-12 textbooks and other material with full computer linkages to
latest technology.
^ Fiexibility in the design of building spaces should be maintained.
^ Suggestions to have a sprung floor in the exercise room of the PAL
Fitness Gym.
^ Continued concern with the adequacy of parking for the FarmePs
Market.
X. Continuing Items:
A. Report from the VAPAB 8~ SMPD Alliance Subcommittee:
Steve Martinez reported that at the subcommittee's first meeting they set
and agreed on an initial task of establishing a vision and goals for working
together. They discussed the need for improved communication within
the neighborhood, at local churches and in city-funded agencies, as well
as targeting other communities that impact Pico neighborhood families.
Thus, a goal of the subcommittee will be to focus on community relations
within neighborhoods with a focus on positive trends.
B. Report from the Documentation of the History af VAP
Subcommittee:
Continued to next meeting,
C, Report from the Qutreach to Families with Children Ages 0-5
Subcommittee: Continued to next meeting.
D. Report from the Park Events Subcommittee: Continued to next
meeting.
~~ »~5~
Xl. Items for Next Agenda:
A. Report from all Subcommittees
X. Public Input: A guest commented on his disappointment of the removal of
the handball courts in the park expansion design.
Adjournment: The meeting was adjourned at 8:25 p.m.
~a~ ~~15~
SpECIAL ~1?EETING OF THE.RECRE~.TIO1~F AND PABKS. COMMTSSION
Thelrria Terry~Center, Virginia Averiue Park
Z200 Virginia Ave.
Santa Monica, CA
Thttrsday, May 17, 2001
Minutes
The meeting of the Recreation and Parks Commission was held at the above named place
and time. .The meetingLwas called to ozder at 7:40 p.m. :: ~ . ..
Call to Order
2 Pledge of Allegiance
3 Roll Call
Present: Chaizperson Frank Schwengel
Cvmmissioner Conway Collis
Conunissioner Heather Trim
CommissionerNeil Carrey.
Commissioner Steven Mount
Commissioner Susan Ciok~e .
Also Present: Barbara Stinchfield - Director, Community and
Cultural Services Department
Karen Ginsberg - Assistant Director, Community and
~ Cultural _Services Departrnent ~
Chairperson Schwengel announced that Director Stinchfield and ~~Chr-is Corliss,
Coordinator of Sports and Physical Education for the S:1~.M.U.S.D. (Santa Monica
Malibu Unified School District) ~were scheduled to present the 5chool District School
Playfield Community Access Program to the School Board this evening. Also, students
were present to testify on the Virginia Avenue Pazk Expansion Project Presentatian.
Commissionez Cloke moved that both items 8A and 8B be heard first. Commissioner
Mount seconded the motion. The motion carried unanimouslv by voice vote. ~
8. O~d Business (~2(~~ ~~{~r ~~, ~ ~~'~'~~S ~~ ~
~~f~.-S ~"~ ~ ~ ~~'~ ~'~,
A. Rec~ ndation to Endorse the Pro.posed City of Santa Monica-MaIibu
Unified School District Playfield Cammunity Access Program - Director
Stinchfield presented the staff report. The following key components of the
S.M.M.U.S.D./City School Playground Community Access Plan were reviewed:
Community Access Areas, the Community Access Schedule, Allowable
~~ i~15~
Community Uses, Proccdures for Scheduling Permitted Use of Playfields,
Mainte~ance, :~Securit}F .and •~Vlonitoring .: and ~ th~ psocedure for implementii~g
changes to the Commi.mity Acccss Schedule and Fermitted~.Uses. ~ ~ .~
Chris Corliss follawed with an update on projected opening dates for the
playfields. Discussion followed. ~
Chairperson Schwengel opened the floor for public comment;
Maryanne LaCsuardia; ~ Sa.nta Monica Youth Athletic Foundation and American
Youth Soccer Organization, expressed her support for the implementation of the
COI11II1i1I11~_1~tCCP&5 i~~.;'+~: ~+ = . . . + . . . .. , . . - ~ . . . . . .
John Petz, Tricia Crane, Donna Block, and David Cole all expressed their
concems that the proposal was too limiting, excluded teens and did not allow
maximum public access ~to public open space.
Further discussion from the Commission followed. Commissioner Mount made a
motion to endorse the proposed draft of the S.M.M.U.S.D./City School
Pla,y~round Community ~4ceess Plan. Commissioner Carrev s~conded . the
motion. The motion ca~ried unanimously by voice vote.
Cornmissioner Trim made a motion that the Citv Council aggressively pursue in
the n~xt several~ears funding for capital improvement projects and recrearional
opportunities for teenaQers including but not limited to fields. courts and skate
parks. Commissioner Mount seconded the motion. The motion carried
unanimouslv by voice vote.
B. Progress Presentation on Virginia Avenue Park Expansion Project -
Assistant Di~eator Gir~sberg reported that Takata and Associates, ~the lead project
consultant, has stepped down from the project due to staffing issues with theiz
firm. Consequently, a Request for Qualifications was issued and
KoningEizenberg Architecture is being proposed to the City Council in July. On
Monday, Ivlay 7, 2001, the project was presented to the VAPAB (Virginia A~enue
Park Advisory Board). The VAPAB was satisfied with the types of spaces
identified in the ~lans and fhe overall design. Assistant Director Crinsberg
reviewed the VA.PAB member comments on Pool and Playgro~md, .Youth Center,
Programming of Building Uses, PAL Fitness Crym and Farmers Market Parking
along •Nith the necessary course.of action to flddress these concerns.
Assistant Director Ginsberg introduced Julie Eizenberg, Principal, and Oonagh
Ryan, Project Manager of KoningEizenberg Architects whv -provided a revised
project update through an informative Power Point presentation~ Discussion
followed. . ~ ~ . . ~ ~
t~+~ ~~~b~
. ,. , . .. , .. ~ ;.
4. Approval of Mint~tes of the Special Meeting of April 19, 20Q1. - The minutes of the
April 19, 240~1 ineetir~g could~n~t be approved at.this tinne due to lacic of quorum of
those Commissioners who attended the meeting of April 19, 2001.
5. Correspondence and Announcements - No commeut.
6. Subcommittee/Liaison: Reports.
~ . ,. .,, , ...
A Aquatics (Chairperson Schwengel)"'- Chauperspon Schwengel reported that due
to the delay in the construction of the pool, the Aquatics Committee has not been
active.
B. Budget Committee (Chairperson Schwengel) - No report,
C. ChildCare Task Force - No report.
~. Disabili~y Task Force (Commissioner Carrey) - The Task Force has eompleted
its work and staff is currently reviewing the Task Force Report as requested by
the City Council.
E. Environmental Task Fnrce (Commissiouer Trim) - l~io report. ~
F. Fields Committee (Comrnissioner(s) Collis and Mount) - No report:
G. Parks and Recreation Master Plan Review Committee (Chairperson
SchwengeI, Commissioner(s) Trim and Mount) - No report.
H. Santa Monica Malibu Uni~ed School District (S.M.M.U.S.D.)
(Commissioner(s) Carr~y and Coliis) - Commissioncr Carrey repor.ted that the
new Superintendent has been selected. ~
I, Sports Advisory Council (Commissioner(s), Carrey, .Couis and Mount) -
Commissioner Carrey reported that SAC (Sports Advisory Council) maintenance
and monitoring requested a report from staff concerning the % of Santa Monica's
per capita budget allocated to fields maintenance and monitoring as compared to
that of other cities with sinular amounts of park acreage;
J. Tempocary Arts Program (Commissioner Trfm) - No report.
K. Virginia Avenue Park Advisory Board: (Commissioner~ Cloke) -
Commissioner Cloke reported that • the•: Pazk Policc Alliance . Committee is
developing a program £or enhancing communication between the communifiy and
the Police Deparkment. The VAPAB inquired if the Commission wanted Board
~~ +:jf1.
Members fio attenc~ the budget :hearin~s schedul~d .far 7ut~e i 9,:20p1 ~_ GhaEiz•perso~n
Schwen~el announced.-that the ~ecreation and Parks• Com~issioners. wil~ b~
attending.the budget hearings on 7une 19~h and the VAPAB members are invited
to attend.
~Corn~rnissianer Cloke annoutlc~d =Vabel Reed was very iIl and announced that a
certificate of commendation was being drafted and submitted to the VAPAB for
review and etpproval. ~ ... , . . . , . . . _ . -
L. Civic Center Specific ~lan Working Group Update~{Chairperssn~Schwengel)
- Chairperson Schwengel~ reported tt~at the next m.~eririg sched.ul~ed~ ~for Mo~day,
May 21, ~2001 w~ill • inciud~ .the-.. following issues: =:Parkir~g, Girc~lation- and
Infrastructure. Chauperson Schv~engel stressed~ #hat public s~pport is n~eeded,
especially for the community workshop slated for July 1; 200.1.
Chuck Allord, a member of the public, expressed the view that the former Rt~ND
property.be converted into a parlc • .,.
7. New Business
~ ' . . . ' . . .'. k , , ' .
A. Update on Youth Skate Park Needs and Programs - Julie Taren, Senior
Administrativ.e Analyst, guman Ser.vices Division, prese~ted the report which
included background information on~•~the Boys .and. Cirls Ciub Skate Pazk and
research by City staff on: the development uf a Santa Monica public bike/skate
park facility for people of all ages. Ms. Taren provided a brief overview of the
survey results obtained by City staff along with cunent challenges that surfaced as
a result of the swrvey. City staff will continue to explore and further assess the
feasibility of developing a public skate pazk facility in Santa Monica. Discussion
followed.
Chuck Allord, a member of the public, suggested that skate _parks could be
incorporated into the temain of existing parks.
B. Recommendation to Send Letters in Snpport of FederaI Funding for 415
Pacific Coast Fiighway and Authorize the Chairperson to Submit Future
Letters on Behalf of the Cvtinmission in Support of Project Fundiag -
Commissioner Cloke made a mvtion to support Item 7B. Commissioner Mount
seconded the motion. The motion carried unanimouslv by vaiee vate~:< :
C. Request by the Commuuity Gardens Advisory Committee to A.llocate
$100.00 in.Commission Funds for an Open House Event Scheduled on June
24, 2001 - Marshall Siskin~ and Bryna Shuro provided an update on the
CommuniLy Gazdens program and requested fwnds for the annual open house.
~:-~ ~ i~ 1 6 ~
~ommissirnter ~CazreV -macl~ ~ ~rriotiion to =atlocat~ ~$~00 ~in ~emmiss~on funds.
Commissioner Cloke seconded the motion. The motion carried unanimousl~b~
voice vote. ~ ~ ~
S Olil Business (in order of prasentation)
.!: ..4' ..
C. Review of Possible Allocation of Funds for the Virginia Avenue Park History
Project - Robin Davidson, Human Services Supervisar of Youth and Family
Development ~resented the~report. Ms. Davidson advised the Commission that the
City would help fund the video project created by Alex Munoz and his
subconunittee. A meeting is scheduled with Mr. Munoz and City staff to develop
a proj ect plan and establish a budget. Assistant Director Ginsberg indicated that
the Commission has $2,000 remaining in its budget. Commissioner Cloke made a
motion to encumber $2,000 of the remainin~ funds to be used with the appropriate
documentation for the production of a video cli~for the video documentarv of the
VAP historv. Commissio~er Carte~ seconded the motion. The motion carried
unanunously bv voice vote.
5 Correspondence and Announcements
A. Acceptance of Quarteriy Program Reports - Commissioner Trim made a
motion to approve the Quarterly Program Reports as written. Commissioner
Cloke seconded the motion. The motion Carried unanimously..by voice vote.
4 Public Input - None.
10. Adjournment - Commissioner Mount made a motion to adjourn the meetin~.
Commissioner Carrev seconded the motion. The motion- camed unanimously bv
voice vote. The meeting was adjourned at 9:40 p.m. ~
Attest:
, .
:~l ~~ ~ f~~~~ ' ~.~
City Liaison
s~,~.. ~~~~~~:1`
~
~ , _. ._~ ._ rs.. -
~.~i~i~~a-:~~~
-++~ ~~ 16 3
Motions of the
Public Art Committee Meeting
October 2, 2001
3:30 AM
Ken Edwards Center
1527 4"' Street, Room 103
Santa Monica, CA
Santa Monica Arts Commission
Elena Ailen, Chair
Gregory Spotts, Vice Chair
Hara Beck
Suchi Branfman
Chris DeCarlo
Maya Emsden
Charles Gaines
Phyllis Green
Zina Josephs
Rachel Lachowicz
Lawrence Shapiro
Jan Williamson
Members attending: Chairperson Phyllis Green, Maya
Emsden, Elena Allen, Sheila Gotdberg, Dolo Brooking, Dextra Frankel,
III. Executive Report
B. Action Requested Regarding Virginia Avenue Park Expansion Project Proposal
A motion was made (Phyllis Green/m, Maya Emsdem/s) to approve the mural
concept by East Los Streetscapers for the Virginia Avenue park with the provision
that they consult with a conservator regarding appropriate paint and wall materials.
Voting in favor• Green, Emsden~Allen, Goldberg, Brooking, Frankel
A motion was made (Maya Emsden/m, Sheila Goldberg/s) that a request be
made to the Arts Commission to grant the Public Art Committee the ability to
formally approve the East Los Streetscapers mural proposal at their meeting
on December 2, and to invite the Arts Commission to attend that meeting
and participate in the discussion of the proposal.
Voting in favor~ Emsden, Goldberq~ Allen Brookinq, Green, Frankel
~--U~. ~-~ ~ ta 16 ~
-~..s
~
~
ciiy or
Santa Monica"
MINUTES
Santa Monica Arts Commission
Monday, October 15, 2001
At 6:30 PM
Ken Edwards Center
1527 Fourth Street
Santa Monica, CA 90401
Cultural Affairs Division
1685 Main Street, Room 106
PO Box 2200
Santa Monica, California 90407-2200
Santa Monica Arts Commission
Elena Allen, Chair
Gregory Spotts, Vice Chair
Hara Beck
Suchi Branfman
Chris DeCarlo
Maya Emsden
Charles Gaines
Phyllis Green
Zina Josephs
Rachel Lachowicz
Lawrence Shapiro
Jan Williamson
Call to Order ,
Chairperson Allen called the meeting to order at 6:37 p.m. Present at the meeting were Arts Commissioners Beck, De
Carlo, Green, Josephs, Lachowicz (arrived at 6:49 p.m.), Shapiro (arrived at 7:00 p.m.), Spotts, and Williamson. Staff
present were Cultural Affairs Manager Maria Luisa de Herrera, Coordinator Hamp Simmons and Staff Assistant Nancy
Kayser. Kevin McKeown and Pam O'Connor, Liaisons from the City Council, were also in attendance. Absent were
Arts Commissioners Branfman, Emsden and Gaines.
II. Approval of Minutes From September 24, 2001
Commissioner Spotts felt the motion concerning speaking at public events was misrepresented and that the motion
was made to have a microphone and podium at each event so that the Commission could address the public. Staff
said that they would review their notes and change the minutes or advise the Commission at the next meeting.
III. Public Comment on Items Not on Agenda
Jerry Rubin addressed the Commission and encouraged them to put forth a public process to design a new Disability
Flag. Chair Allen said that Mr. Rubin would be invited to a meeting of the Public Art Committee and that this item
would be placed on the agenda.
IV. Chairperson's Report
A. 20`~ Anniversary of the Arts Commission
1. Report on Performance Element - Possible Action
Commissioner Beck and Ms. de Herrera have not yet had the opportunity to meet. Ms. de Herrera
and Commissioners Branfman and Beck will meet and report back to the Commission at next
month's meeting.
B. Report on Civic Center Master Plan Process
Chair Elena Allen stated that five people from the Arts Commission went to the October 14 meeting
concerning the Civic Center Ptan. She felt that the Commissioners concems were tabled as nothing was
addressed concerning the Auditorium. Chair Allen passed out some pages from the Civic Center Specific
Plan Evaluation Report. Council Liaison McKeown said that no decisions had been made at the meeting and
the group was reconvening Tuesday, October 16~'.
A motion was made to write a letter (and e-mails) to the Civic Center working group stating "Based on the
most recent information available as of October 15, 2001, the Santa Monica Arts Commission would like to
add the following statement to our letter of October 4. The Arts Commission is opposed to the proposed
options of converting the Santa Monica Civic Auditorium to a Conference Center or a commercial concert
venue. The C~mmission is in favor of a facility oriented toward cultural and community evenfs, specifically
performing and visual arts. The motion passed unanimously.
Made by Gregg Spotts.
Seconded by Elena Allen
Arts Commission Advisory Committees
1. Performing Arts Committee Mee6ng Schedule - Action Requested
This item tabled until next month.
2. Current Membership of Committees - Possible Action
The committee chairs were asked to send their membership lists to Ms. de Herrera prior to the
November meeting.
V Executive Report
A. CO-ARTS Jury Pool (carried over from last meeting) - Action Requested
tel 310 458-8350 . fax 310 917-6641
~F ~ ;.. ~ ~ 5
A motion was made to accept the jury pool list as presented.
The motion passed unanimouslv.
Made by Chris DeCarlo.
Seconded by Jan Williamson.
B, Discussion of Cultural Affairs Division FY 2001/2002 Budget
This item was tabled until the next meeting.
Council Liaison McKeown stated that there would be a budget meeting on November 5`" and encouraged the
Commissioners to attend.
VI. Committee Reports
A. Public Art
1. Virginia Avenue Park Expansion Project, Concept Plan - Action Requested
Karen Ginsberg, Assistant Director of Communiry and Cultural Services, Julie Eisenberg of Koning
Eisenberg Architects and Wayne Healy of East Los Streetscapers made a presentation of the plans
and the proposed artwork. Scott Kelso, a member of the public, spoke. A long discussion followed
involving concerns about the longevity of the mural and its aesthetic nature.
A motion was made to accept the Committee's recommendation to approve the mural concept by
East Los Streetscapers for the Virginia Avenue Park as submitted and that staff work with Wayne
Healy of East Los Streetscapers to determine the duration of the work.
The motion failed with a vote of 4 to 4. •
Moved by Phyllis Green.
Seconded by Hara Beck.
A motion was made to accept the mural concept as submitted with the determination that it will
be a temporary work of art lasting 15 years.
The motion failed with a vote of 4 to 4.
Moved by Greg Spotts.
Seconded by Rachel Lachowicz.
The motion was amended to read that the Arts Commission accept the Committee's recommendation
as presented and that staff work with East Los Streetscapers and a conservator to insure that the
materials will last for 25 years.
A roll call vote was taken.
The motion passed with a vote of 6 to 2, with 1 abstaining.
Voting in favor were Chair Allen and Commissioners Beck, DeCarlo, Green, 5hapiro and Williamson.
Voting against were Commissioners Josephs and Spotts.
Abstaining was Commissioner Lachowicz.
Moved by Jan Williamson.
Seconded by Hara Beck.
B. Performing Arts
1. Activiry Report
This item was tabled until next month.
C. Art Education
1. Activity Report
Commissioner Williamson said that she is unable to chair this committee. A discussion was held and
it was determined that it is not imperative that the committee meet until after the SMARTS Program is
over for this year. Commissioner Chris DeCarlo said that he would be willing to chair the committee.
Chair Allen accepted his offer.
D, Artist Live/Work Studio
1. Activity Report
An activity report was presented. Commissioner Shapiro requested that the timeline of the Live/Work
Study be an agenda item every month.
E. Ad Hoc 20`h Anniversary
1. Activity Report
Commissioners Spotts and Green presented a tentative schedule for the book production to the
commissioners.
Announcements
A. Upcoming Meeting Dates:
Artist Live/Work Studio Committee, November 12, 4:00 p.m.
Arts Commission, November 19, 6:30 p.m.
Performing Arts Committee, November 26, 6:30 p.m.
Public Art~ Committee, December 4, 3:30 p.m.
Adjournment
The meeting was adjourned at 9:20 p.m.
~ 3~
SPECIAL N~ET'Il~IG OF THE RECREATION AND PARKS COMNIISSION
Ken Edwards Center
1527 4'~ Street
Santa Monica, CA
Thursday, October 18, Z001
Minutes
The meeting of the Recreation and Parks Commission was held at the above named place and
time. The meeting was called to order by Chairperson Schwengel at 7:47 p.m.
1 Call to Order
2, Pledge of A1legiance
3 Roll Call
Present: Chairperson Frank Schwengel
Commissioner 5teven Mount
Commissioner Susan Cloke
Commissionex Lori Nafshun
Council Liaison Richard Bloom
Absent: Commissioner Nei1 Carrey
Commissioner Conway Collis
A1so Present: Bazbara Stinchfield - Director, Community and Cultural
Services Department
Karen Crinsberg - Assistant Director, Community and Cultural
Services Deparlment
4. Approval of Minutes of the Special Meeting of September 20, 2001 Comrnissioner
Mount made a motion to approve the Minutes of September 20, 2001 as written.
Commissioner Nafshun seconded the motion. The minutes were approved by voice vote
in the absence of Commissioner ~ Catrey and Collis.
5 Correspondence and Announcements - Director Stinchfield refened to the proposed
Commission agenda for FY01-02. The Commissioners reviewed items along with the
workplan dra$. Director Stinchfield indicated that several activities may be subject to
proposed budget constraints. The latest City revenue projections are below what was
originally anticipated and a11 City departments are undergoing an e~enditure reduction
~s ~r 111 6 i
exercise for the City Manager's review. City staff will focus on delaying items that are
not yet instituted along with determining operating or administrative efficiencies.
Director Stinclzfiie(d announced that Dav~m Beal has resigaed from her position as the
Dir~ctor of Virginia Avenue Park and has taken a job with the City of Culver City.
During the interim, existing staff will be assigned at Virginia Avenue Park until her
position can be filled. Director Stinchfield expressed her thanks for Dawn's support to the
Community and Cultural Services Department and her commitment to the park.
The CPRS (Community Pazks and Recreation Society) conference will be held in Los
Angeles this year. The Community and Cultural Services Department has submitted and
has been approved £or several presentatio~s: Rosie's Girls, Aquatic Safety and Youth
Involvement at Viz~ginia Avenue Park. The Community and Cultural Services Department
is submitting for the following awards: Rosie's Crirls, Douglas Pazk, the Playgrounds and
the Aquatics Web Page.
Director Stinchfield recognized Clark Dikeman, Community Services Program
Supervisor, and Patti Loggins-Tazzi, Principal Community Services Supervisor at Police
Activities League (PAL), who designed and facilitated a recent staff training on
leadership.
Director Stinchfield announced the following events: "Festival of Peace" at Edison
School on October 27, 2001 and the Halloween Carnival sponsored by PAL on
Wednesday, October 31, 2001 at the Barker Hanger within the Santa Monica Airport.
6. Subcommittee/Liaison Reports
A. Aquatics (Chairperson Schwengen - Chairperson Schwengel announced the
Aquatics Subcommittee is surveying user groups and thanked Clark Dikeman for his
hard work and efforts.
B. Budget Committee (Chairperson Schwengel) - No report
C. ChildCare Task Rorce (Commissioner Collis) - No report
D. Disability Commnnity Accessibility Committee (Commissioner Carrey) - No
report
~. Environmental Task Force (Commissioner Nafshun) - Commissioner Nafshun
reported that the Task Force is currently reviewing Sustainable City goals for the next
10 years. Comrnissioner Nafshun will report on the final Task Force
recommendations at the next meeting.
F. Fields Committee (Commissioner(s) Collis and Mount) - Commissioner Mount
reported on the meeting of Thursday, September 27, 2001 which included Clover field
~~ I63
conditions and repaixs. The usar groups, pri.marily AYSO, have reported i,mprovement
in field conditions. Commissioner Mount indicated that City staff was very receptive
in keeping a closer watch on field conditions. A1so discussed was the temporary
ralocating of the goals during nra.etice to minimize the weaz and tear of those areas
that get the heavily used during game tune.
G. Parks and Recreation Master Plan Review Committee (Chairpersoa Schwengel,
Commissioner Mount) - No report
H, Santa Monica Malibu Unif~ed School District (S.M.M.U.S.D.) (Commissioner(s)
Carrey and Collis) - No report
I, Sports Advisory Conncil {SAC) (Coanmissioner(s), Carrey and Mount) -
Commissioner Mount reported that the items discussed were similaz to those discussed
at the Fields Conamittee Meeting; there were no other significant items to report.
J. Temporary Arts Program (Commissioner Nafshun) - No report
K. Virginia Avenue Park Advisory Board (Comwissiouer Cloke) - Commissioner
Cloke reported on the presentation of the Virgi.nia Avenue Pazk Expansion Plans. The
new landscape architect, Andy Spurlock of 5purlock Poirier was intraduced.
Commissioner Cloke indicated that his presentation and ideas were very well received
by the Vizginia Avenue Park Advisory Board.
Commissioner Cloke made mention that a group of inen who have previously played a
pick-up soccer game (while their children are attending classes at the park) were asked
by the Santa Monica Police to stop playing. Director 5tinchfield indicated that there
was a need to clarify existing regulations with the Police and she would be sure to
relay this information accordingly.
Comnaissioner Cloke requested that the appointment of new members to the Virginia
Avenue Pazk Advisory Board be agendized for the December meeting. Director
Stinchfield said this would be agendized upon receipt of recommendations from Pazk
staff.
Commissioner Mount referred to the Virginia Avenue Park Advisory Board Minutes,
Item XI. C., regarding the possibility of a name change for the pazk. Commission
Mount inquired if there had been any discussion at the naming of a building, a site or
some other venue as opposed to a name change for the park. Coxnmissioner Cloke
indicated the discussion did not take place due to the presentation by the architects so
it was continued for the next meeting. Comtnissioner Cloke will advise the Virginia
Avenue Pazk Advisory Board of Commissioner Mount's suggestion when the
discussion arises.
Chairperson Schwengel suggested that the Commission write a letter to Dawn Beal
thanking her for her services. Commissioner Cloke requested a Council commendation
=~~ ~-Ib9
for Ms. Bea1. Council Liaisan Richard Bloom suggested routing this request through
the City Manager's Office. Commissioner Cloke will draft language and then work
with Director Stinchfield on the commendation and letter.
L. Civic Center Speciffc Plan Working Group Update (Chairpersvn Schwengel)
Chairperson Schwengel indicated the inforination wouJ.d be includod in Item 8B.
M. Sustainable City Working Group (Commissioner Nafshun) - Commissivner
Nafshun indicated a report was subnaitted by City staff regarding Airport Pazk.
Commissioner Nafshun will distribute copies to the Commission at the next meeting.
7 New Business
A. Update by Chairperson Schwengel on Veteran's Day Festivities - Commissioner
Schwengel indicated that Jack Segal from KNPC will assist with the festivities. A
brief service is being planned at the Veteran's Memorial in Falisades Park on Sunday,
November I1, 2001.
B, Recommendation to Change the Regular Meeting Place of the Recreation and
Parks Commission from Council Chambers at City Hall to the Ken Edwards
Center Effective November 15, 2001 - Commissioner Mount made a motion to
chan~e the reQUlar meeting place to Ken Edwards Centez Commissioner_ Nafshun
seconded the motion. The motion carried bv voice vote m the absence of
Commissioner(s) Carrey and Collis.
S. Old Business
A. Virginia Avenue Park Egpansion Fina1 Schematic Deslgn Presentation,
Commission Discnssion and Recommendation - Assistant Director Ginsberg
reviewed the sequence of events from 1988 to present.
The Fina1 EIR is being prepared and wi11 be released prior to the Planning
Commission Hearing scheduled for November 14, 2001 and then for presentation to
City Council in eazly January.
Assistant Director Ginsberg reviewed the process in relation to the public art and
indicated the Arts Commission approved the concept design wluch consists of a
mural and tiles. The Arts Commission directed that the final concept design be
reviewed by the Public Art Committee which will convene at 3:30 p.m. on Tuesday,
December 4, 2001 at the Ken Edwards Center.
Julie Eisenberg of Koning Eizenberg Architecture, along with her staff, Oonaugh
Ryan and Eleanor O'Neill, presented a PowerPoint presentation of the schematic
:, ~ ~ 1 'r ~
design for the project buildings and Aiidy Spurlock of Spurlock Poirier Landscape
Architects presented the landscape design. ~
Andy Spurlock reviewed the following park items: overflow parking, existing
parking, noise potential from the wading pool, play areas facing into the green, the
Fa;rmer's Market location, the walkway or jogging trail connecti.ng to the streets, the
wading pool azea, restroom area, play areas and equipmant, exiati~ag and new tree
locations as well as integration of the park edge with the Pico Blvd. Streetscape.
Chairperson Schwengel opened the floor for public input:
Betty Tomeo, VAPAB Member, requested the park include more evergreen trees and
less deciduous trees; she is anxious to see the project begin.
Peter Tigler, current VAPAB member, expressed concerns about the noise, traffic
and parking. Mr. Tigler was in favor of the Farmer's Market and is opposed to the
pool.
Todd Waring, 22nd Street neighbor, endorsed Mr. Ti~ler's comments. Mr. Waring
was particularly concerned about the view down 22" Street and feels more traffic
will flow down 22nd Street. Mr. Waring prefers that the parki.ng lot exit be placed
further west on Pico Slvd., forcing drivers to take a right turn.
Duke Kelso, ZZnd Street neighbor, claimed that the City has not met EIR
requirements. Mr. Kelso felt that staff is non responsive to traffic, parking and noise
issues in association with this project.
Robert A1den, 22nd Street neighbor, expressed his concem regarding the park impacts
of traffic, parking, and noise on the 22na Street neighborhood. Mr. Alden would lilce
the park exit changed so that increased traffic down 22"d Street is avoided.
Cheri Dickinson, 22"a Street neighbor, claimed tha.t si.nce the park is near the Santa
Monica College, parking spaces will be taken by the College daily. Ms. Dickinson
felt that Fazmer's Market should not be facing a residential area.
JoAn Freeman, 22na Street neighbor, is concerned with the proposed parking lot exits.
Ms. Freeman has concerns regarding the Farmer's Market configuration in that trucks
will damage trees during the set up. Ms. Freeman suggests having a linear
arrangement instead of a cluster arrangement far the Farmer's Market.
Rose Larkin, 22na Street neighbor, is opposed to the Farmer's Market.
Chairperson announced closure of public input.
Commissioner Cloke requested that the design team respond to the issues regarding
traffic exiting, possible ways of directing traf~ic flow and the possibility of drivers
¢~~ ~~17~
ignoring the right turn. Andy Spurlock indicated that com~nunication with the EIR
consultant and the City's Traffic Management Office is underway with the following
alt~rn~atives: the median will be extended to prevent the through traffic movertlent, or
offset tha intezsections.
Julie Eisenberg addressed the issue about the Cvllege parking in that various parl~ng
strategies can be explored by unplementing patldng monitoring and mattagennent.
Commissioner Cloke inquired about the noise impact. Julie Eisenberg advised that
the location of events at the Pavilion is not a key feature of tha Park Design and is a
management issue.
Director Stinchfield indicated that in ~erms of the public art, opportunities for review
would be available as the art evolves. The Recreation and Parks Commission was
encouraged to use the Public Art Committee meetings as a review forum. Recreation
and Parks Commissioners and Virginia Avenue Pazk Advisory Board Conunissioners
aze invited to provide input at the Public Art Committee meetings. Concepts of the
rnural and integrated tile was part of the original concept design, was reviewed by the
VAPAB and the Recreation and Pazks Commission.
Di~ector Stinchfield indicated that both the Comrnission and the City Council
approved the concept design, including the location of the Farmer's Market. Changes
were made in response to neighborhood input, but the major aspects have not
changed. The architects will be addressing comments from neighbors about the curb
cut location and the concept of events under the Pavilion. ~
Assistant Director Crinsberg indicated that the Draft EIR published in the summer
received six or seven comments from the community. Responses to those comments
regarding the Farmer's Market, special events, the wading pool, and noise related
issues will be presented in the Final EIR. The changes that were prescribed to the
VAPAB and Commission are primarily (as well as to unify the park design) to
address concems that were raised through the EIR Process.
Assistant Director Crinsberg indicated there are a series of recommended mitigation
measures associated with the Farmer's Market and described within the Dra~t EIR.
The mitigation measures call for a plart to monitor and control parking. Before the
Farmer's Market relocates, a plan must be prepared that is approved by the Planning
and Community Development DepaRment. The Fanner's Market is also subject to a
Conditional Use Permit, which is a discretionary, parmit approved by the Planning
Commission. Amending the current Conditional Use Permit is being proposed so that
Farmer's Market can move to its new location.
Commissioner Mount questioned the lvcation of the wading pool wall. Andy
Spurlock indicated that the purpose of the wall is to create a storage area for the pool
cover during winter months. Chairperson Schwengel commented on the pool cover
and iYs possible placement on the west end to defer the sound for the residents on
~~~ ~~7~
that sidc. Andy Spurlock raplied that the wall can be moved to the west side and will
be evaluated.
Commissioner Cloke inquired if it was possible to phase davelopment or begin an.y
pazt of t1~e project a bit earlier than another part. Lorrie ~rown, Civil Engineer
Associate, indieated that if const~ruction begins in the fa11 of 2002, the plan to phase
constzuction will be as follows: First phase wi11 include the south end to establish the
field in f.he currently paved area at the comer, while the north half of the park can
remain operational throughout the first year; Second phase will begin in the Fall of
2003, while the south half of the park is operational. The park will be fully
operational in the Fall of 2004.
Clarification on the usage of each park segment was discussed. T'he wading pool will
be opera.ted only during the sumnier months, 12-16 weeks per year depending on
weather conditions. The Farmer's Market is a weekly event which occurs on
Saturdays from 8:00 a.m. to 1:00 p.m. In terms of patk events, the City cutrently
conducts 4 to 5 events ixi the park per year which are: Cultures in the Park, Cinco de
Mayo, Juneteenth Celebration and Snow Fest.
Commissioner Cloke made a motion to a~prove the Virginia Avenue Park Ex ansion
Final Schematic Desi~n with the request that the issues expressed bv the coxnmunitv
pertainin~ to noise and traffic flow be carefully examined with reasonable solutions
incorporated into the desi~n and to further request that the art combonent for this
project be presented to both the Vir~inia Avenue Park Advisory Board and the
Recreation and Parks Commission for consideration as it develons. Commissioner
Mount seconded the motion. The motion carried in the absence of Commissioner(s)
Carrey and Collis.
Assistant Director Ginsberg announced that the Planning Commission will be
considering a series of zoning issues related to the project includi.ng: Certification of
the Final EIR on Thursday, November 14, 2001; then it will be presented to the City
Council in January, 2002. The Public Art Coxnmittee is scheduled for Tuesday,
December 4, 2001 and City staff will work within that schedule for review by the
VAPAB and the Recreation and Parks Commission. Assistant Director Ginsberg will
notify the Commissioners where the meeting will take place.
B Overview and Discussion of Emerging Open Space Concepts to be Included in
the Proposed Civic Center Speeific Plan Update; Summaty of Publlc Comment
at the October lA~' Civic Center Community Workshop and Report of Working
Group Action on October 16~' - Chairperson Schwengel reviewed public comnaents
and referred to the site plan included in the Civic Center Specific Plan Evaluation
Report. Well over one hundred people attended the October 16~` workshop. Focus of
the discussion was on "area D" and the consultants have been requested to return with
a couple of variations; one that would emphasize open space, one that would
emphasize housing, and a third which combines open space and housing. Diseussion
followed.
~~" E•173
In closing, Council Liaison Richard Bloom thanked the Commission for their
continuous work on the various park projects.
9. Public lnpnt - None
10. Adjournment - Commissioner Cloke made a motion to adjoutn the meetin~.
Commissioner 1VIount seconded the motion. The motion carried bv voice vote in absence
of Commissioner(~ Cat~rev and Cvllis, The meetin~; was ad~ourned at 10:15 p.m.
Attest:
tc~+G.~l.t.t~-tR, .
City Liaison
A roved:
' erson
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ATTA C H M E N T F
Correspondence Received Prior to
Meeting
Virginia Avenue Park Expansion
~~ ii~~5
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~ _ ~ _ . .~ _. . ..
Sarah Lejeune - CITY FEEDBACK FORM ~ Page~1 °
From: <jennylens@dslextreme.com>
To: <Planning-Bldg@ci.santa-monica.ca.us>
Date: 12/9/01 7:26PM
Subject: CITY FEEDBACK FORM
break = yes
Name = Jenny Lens
Address = 2600 Virginia Ave #18
City = Santa Monica
Zip_Code = 90404
Home Phone = (310) 315-0630
Business_Phone = (310) 315-0630
Message = Please explain what will be discussed during the Dec 19 City Council mtg re: Farmers Market
Conditional Use Permit amendment. The Pico Clovefield Saturday market may be discontinued? That's
the rumor. Some of us cannot make the Dec 19 mtg and want to email our reaction to the proposed
discussion and action. Thank you, Jenny Lens
CC: <jennylens@dslextreme.com>
t~~ ~7~
...,. _ _
Sarah Lejeune - Virginia Ave. Park- Developent- EIR~Report Pa~e.1 ~
From: <Yobibo@aol.com>
To: <sarah-lejeune@santa-monica.org>
Date: 12/11 /01 8:06PM
Subject: Virginia Ave. Park- Developent- EIR Report
I read the report at Virginia Ave. Park today; live at 2207 Virginia Ave.-
across the street from the park in a single family house. I attended most of
the "planning meetings" held at the park over the past few years.
My question and suggestions:
1. Though I searched for it in the report, I am interested in the
physical size and depth of the pool. I am for the pool having recommend it
over some opposition during the planning meetings. I am 65 years old,
married, and have no grandchildren or family members that are likely to use
the pool. I thought it was a good idea to encourage young children and
fqmilies to use the park with a pool - for numerous reasons. Please tell me
the size and depth of the pool.
2. Though I have no concept of what you have to do (EIR, etc) to get
approval and financing, the report itself greatly discourages the community
from even attempting to read the report. The "Executive Summary" may be
appropriate for the report but doesn't tell the community what is going to be
done to the park. It took a fair amount of digging to find the "revised plan"
that includes the pool on the westside of the park (which might have been
attached to the Exec Sum).
3. Much effort has gone into providing a spanish translator in park
meetings- with typically only one person needing translation services. At
this stage I believe a two page summary of the "status", park layout plan and
comments on facilities in english and spanish would be helpful - even if only
available at the Council meeting on 12/19/01. It might save a lot of debate
from the public and make the intent clear.
4. I received 3 postcards for the 12/19 meeting sent to my home
("residenY', 2207 Virginia, and 2207 1/2 Virginia= though this is a single
family house, no tenants, no one lives at 2207 1/2 except the occupants of
2207 Virginia - for the past 10 years. Somehow this should be corrected in
SM's records; as stated to SM in hearings a few years ago.
5. Today, when I entered the Virginia Ave. Park, the hallway had a
photo of the new park plan - with the pool in the wrong place (eastside of
park). This should be corrected prior to the 12/19 meeting.
6. I had difficulty getting the info I wanted from the report, despite
having degrees from M.I.T., MBA and a law degree and working with Fortune 500
companies for 20 years !
Your efforts are appreciated.
Carl Schwarz
2207 Virginia Ave
SM, 90404
310-399-5140
r~ ~- ~ ~ .~ i ~
PETER TIGLER
2019 21 ST STREET
SANTA MONICA CA 90404
3 I 0 450 1755
TIGLERCa~POBOX.COM
12/11 /2001
:,
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Planning Commission =-~~
1685 Main St -~ `-,
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City Hall `~
~
Santa Monica CA 90401 ^'
-Q
RE: Development Permit / Virginia Ave Park Expansion ~
w
Commissioners:
Though it is universally agreed that park development is desired, there are design
flaws that cause surrounding neighbors concern. You have the opportunity to correct
and direct mitigation to alleviate impact concerns. Secondly, a concern about the
process should be addressed.
Impact concerns:
The Initial Study and public scoping process identified noise and Farmer's Market traf-
fic & parking as "areas of controversy /issues to be resolved" (DEIR p.1-16). The
schematic before you still has not fully addressed those identified impacts.
1. Pool
The pool impacts are not like other park uses. Sound intrusions are understood to be
inherent and should be mitigated, much as they are in the municipal pool plan. The
Final EIR incorrectly assumes the "primary" impacts are from "children playing" (Final
EIR p. 88) and the consultants lack of mitigation stems from that false assumption.
Distance to residences, amplified accessories, mechanical equipment, and off-season
covers are the primary concerns that can be mitigated, but mitigation is currently
absent. The mitigation should include:
a~ A GUARANTEED 15O FT DISTANCE FROM WRTERS EDGE TO RESIDENTIAL PROPERTY
LINES. The municipal pool complex under construction on 16th St is the only possible
comparison (approx 110 ft from waters edge to the nearest property line. That projec-
t's mitigation, which is yet to be tested, includes a massive 18 ft designed sound wall.
A lack of scaled drawings in the Virginia plan leaves placement of the pool ambiguous.
My own measurements of the site indicated the pool, as planned, is 110 ft from the
closest residential unit, not 140 ft as claimed by the Final EIR (p.57). Moving the pool
slightly east could accomplish that a 150 ft minimum. Hypothetically if the pool were
located at the furthest point possible from a residence that distance would measure
approx 225 ft. A 150 minimum, though unscientific, is a reasonable request that would
begin to provide some buffer and still allow design flexibility.
~~ ~ 1?9
b~ A GUARANTEED EIGHT TO TEN FT HIGH SOUND WALL BE CONSTRUCTED ON THE WEST BORDER
OF THE PARK, ADJACENT TO THE WEST NEIGHBOR PROPERTY LiNES. TIIIS WOUICI b@ SIt711Ia1' Itl COt1C@pt
and purpose to the municipal pool sound rnitigation wall (which is 18 ft high) along 16th
Street, only lower and more consistent with allowed fence heights in residential zones and
buffers to commercial or intensified uses. The proposed 5 foot "parking lot" screen would not
mitigate sound for first or second story dwellings and must be rejected for a higher wall. The
consultant admits a higher wall would result in further mitigation (Final EIR p.90), but oddly
offers no analysis or discussion. It should be noted that the park side of this wall will be plant-
ed and green.
C~ WRITTEN GUARANTEES THAT THE USE OF,BULLHORNS, LOUD SPEAKER SYSTEMS AND OTHER
AMPLIFICATION EQUIPMENT BE PROHIBITED.
CI~ WRITTEN GUARANTEES THAT PUMPS, FILTERS AND THE LIKE BE HOUSED IN SOUND PROOFED
STRUCTURES.
@~ WRITTEN GUARANTEES THAT THE OFF-SEASON ~NON-WATER USE~ "COVER" IS DESIGNED WITH
MATERIALS THAT DO NOT CREATE A~~DRUM~~ EFFECT. ThIS Off-S@aSOtl US@, which is the majority of
the time, has the potential of being the "primary" sound impact. The~ proposal i~cludes plans
for a"cover" that is not described or defined but will provide a play area surface. The Draft &
Final EIR never addressed this aspect of the proposal. It is not unreasonable for the public to
ask for a demonstration of the materials, design and viability of such a cover. It is imperative
that the City be held responsible for mitigation.
2. Sound Stage in the Pa vilion
Orientation should be faced east. As it is currently depicted, this stage faces south and
directs sound down 22nd St. The consultant's reasoning -"limited number of events" (Final
EIR p. 90) is not correct, as use may increase nor consistent in determining if mitigation is
needed.
3. Farmer's Market event
Traffic flow nor ease, efficiency and convenience of the planned parking is not resolved. It
can be argued the narrow single lane parking corridor along Pico is likely to cause driver frus-
tration and result in drivers using surrounding streets. Residents should have access to a
menu of as-needed mitigation such as extension of permit hours, coning off of streets, tempo-
rary one-way, turn restrictions and the like. The Farmer's Market CUP should have a set
date(s) for review .Should residents desire, the reserve mitigation could be considered for
implementation.
Process:
a) The final EIR was published on Dec 6, 2001. The Rec & Parks Commission passed
the schematic before you in October and the VAPAB made its recommendation on Dec3, both
approvals were prior to the Final EIR. A project schematic, even a changed one, brought up
for approval before the publication and circulation of a final EIR is a breach of process and
would not be allowed for other developments.
~~ ;.IS~
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b) The City failed to follow it's own noticing requirements. The site signage (pictured here)
does not have a specific date nor the correct month.
Your attention in maintaining the integrity of the process is appreciated
Thank you,
Y:4 ~ I1 ~ ~ ~
J
December 12, 2001
'01 ~~c ~z ~;~:~2
Sarah Lejeune, AICP Associate Planner
Ci#y Planning Division
1685 Main Street, Room 212
San#a Monica, Cafif. 90401
Ms. Lejeune and The Santa Monica Planning Commission,
We are writing this in response to the notice of a public hearing conceming
park and swimming pool facilities at 22Q0 Virginia Avenue.
We are opposed to this proposal for the following reasons:
1.~ !n Santa Monica, the weather does not warrant a year round swimming
pool. There are approximately 30 days a year, if even that mar~y, of 85
degree plus days, that are suitable for swimming.
2.) In the past, The City has provided swimming programs during the
summer months at Santa Monica Col{ege. Now, especially since they
are building a new pool, there is definitely no need for another to
be erected just 3 biocks east on the same street!
~.) We as property owners will be saddled with increased taxes to pay for
this project, and still having to contend with Rent Control restrictions.
4.) After many years of observing the Thelma Terry Virginia Avenue Park,
it provides ample space for those in #he community who utilize it.
5.) This addition, becomes another haven for transients, who we all
are aware of, enjoy living in and near Santa Monica parks. We do not
want this added problem in our neighborhood!
6.) We feef as though, some of this money couid be put to better use like;
repairing sidewalks where tree roots have pushed them up and are
getting into the sewer lines, causing many plumbing problems for
property owners. (Which incidentally, are trees originally planted by
The City}.
~~ ,~lg~
Santa Monica Planning Commission
Re: 2200 Virginia Ave. Proposai
Page 2
7.} More emphasis can be placed on a graffiti prevention and removal
program, similar to those in Los Angeles. Our property was affected
by this type of behavior recently, and we as the owners had to repaint
the building.
We hope you and the commission will seriously consider our points of view
on this matter.
Thank you very much.
Sincerely,
Carolyne Edwards, Le Vert Payne II, Dolores Payne - Payne Famiiy Trust
2027 Virginia Avenue
Santa Monica, Calif. 90404
~~ 1$3
December 12, 2001
To: Sarah Lejeune, AICP, Associate Planner
City Planning Division o ~~~,
1685 Main Street, Room 212 ~' ~~
~;
Santa Monica, Calif. 90401 °
~
J
W
From: Dr. Alfred T. Quinn ~
1957 19th Street ~
Santa Monica, Calif. 90404 ~'
Dear Ms. Lejeune and Pianning Commission Members,
As a property owner in the Pico Corridor, i am quite concerned as
weli as opposed to the proposed additions to Virginia Park.
To build a wading pool on those premises would be a waste of
taxpayers money, seeing as though Santa Monica Coilege is
currently constructing an Olympic size pool, that is usualiy used
by the pubiic during the summer months.
As a former chairpersan of the Santa IlAonica Parks and
Recreation, ! recall Dougl~s Park on Wifshire Blvd. having a
similar facility, but it was removed.
1 can't help but wonder, is this new proposal a# the Thefma Terry
Center, a separate but equal policy!
! further object to the increased traffic in the area. We already
have a problem with students from the college parking on the
streets in7he Corridor, along with freeway access traffic.
Vagrants are beginning to frequent the park and surrounding
areas in recent months. With #he additionai restroom and pool
changing facilities, more will be enticed into our community!
~~ j~ls~t~;
-2-
Virginia Park Proposai:
1 would like to see a community involved task force to discuss
what the property owners would like to have in the area. Afterall,
we are tax payers and residents who enjoy this ci#y and want to
eliminate crime, as well as meet the needs o# the majority of the
population here.
Thank you for your consideration in this matter.
Sincerely,
Dr. Aifred T. Quinn
~~ ~,I$~
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01/24/1994 10:13 3105816118
To: Sarah Lejeur~e
Fax: 458-3380
CaLIBAN PRODUCTIONS
December l2, 2001
From: Robert Alden, Block Captain 22nd StTCet
Fax: 581-61 l 8
Tel: 454-3788 `
Four (4) pages including this one
Re: Proposed Virgiu~ia Avenue Park Expa~sion plan
P~ease inc~ude this in the material sent to me~tnbers of ~the Planning
Gomm~ssion for the December 19, 200 ~ meeting.
The following list of signatures was collected on Octobez ~, 2001. This was
prior to the re~ease of the new plan that evening.
The new plan unfortunately dedicates so much surface a~rea to the Farme~rs'
~vlarket and its parkit~g that the~re is essernaally no n,ew park space. The
square footage occupied by the existing asphalt ~ot is essentially the same as
the square footage that is proposed to be covered by decvmposed ~ranite and
used for the Saturdsy mortung Fanx~,ers' Market and its pa~rking. One has to
ask if this is rea~~y a park expansiorn, or a de•facto rezoning to commercial
use.
No other park in Santa Monica, xegardless of use or siize, has tkais much
p~tential gxassland dedicated to parking.
If this plan is approved, the Pico Fanners' Mar~Cet will be xelocating to ~
nearby patking ~ot or sixeet di.tring the two years of construction. Why can't
we just relocate to this new p~ace now, and redraw the plan to have a
beautifiil, expanded, green park too?
PAGE
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01,`2d/1994 10:13 3105816118 CALIBAN PRODUCTIONS PAGE 02
je~~tt'~bc~ 30~ 2~~r
We the undersigned look forward to and support The Virginia Avenue Park Expansion.
however a close examination of the ,proposed ~ians raises the following concerns and
objectione:
Our block cwrendy emjoys a view of green lawn and open space along Pico Blvd.
from 23rd to 21 st which would be replaced with parlcing and hard surface to
support the pz~oposed mar~Cet location. We look fozward to arn enhancement not a
diminution of our park views.
2. The number o~parking spaces is inadequate and will inevitably spilt over on to
the end of i~not all of 22nd Street on Saturday Market days. We don't want to t~
in the position of havi~g to ask for permit parking on Saturdays z~or do we support
this imposit~on on the available weekend parking on our block.
3, The market location and the proposed Pav~ilion pose a potential sournd pollution
explosion aimed directly down 22nd Street. If the use of this Pavilion is intended
~for other events beyond the Saturday Market, this w~i~ be an un~welcomc and
adverse change to the quiet envim~ment we currenily enjoy_ It should.be noted
that noise from late night basketbail at the current court location already impacts
residents at the nozthern~end o~th,e block. A.~aplified music would be a~n
unacceptable unposition if it in axr,y way f ltexs iu~to our neighborhood.
We feel that the plan as proposed creates as ~many problems as ii solves an~d is not
t to be anaroved in its aresent form.
~~~ ~ 1g7
.vv s-~-.. a
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f~ ~O ~.
01i24/1994 10:13 3105816118 CALIBAN PRODUCTIONS
~jQ~~''~~~ ~~ Zv~~
We the undersigned look forward to and sup~wrt ~'he Virginia Avenue Pazk Expansaon,
however a close exainina.tion o~ the ~proposed plans caises the following coacerns and
objecqons:
Our block cutren;tly enjoys a view o~gre~en lawn aad open space along Pico 131vd.
from 23rd to 21 st which would be replaced with parking and hard surface to
support Lhe proposed market location. We look forward to an enhancement not a
ditninution of our park views. .
2, T71e number of parking spacss is inadequate and will inev~tably spill over on io
the end of if not all of 22nd Street on Saturday Market days. We don't want to be
in the position of havi~g to ask ~oz~ perntit p~rking on Sanudays nor do we suppc~rt
this imposition on the available weekend parking on owr block.
3. ?he market location and the proposed Pavilion pose a potential sound pollution
explosion aiimed directly down 22nd Street. If the use of this Pavilion is intended
for other events beyo~td the Saturday Market, this will be ar~ ur~welcome and
adverse change io the quiet e~nvironme~t we currently enjoy. lt should ~be noted
that noise from aate night basketball et the current court location already ~mpacts
residents at the northern end of the block. Amplified music would be an
unacceptab~e imposition if it in any way filters into our neighborhood.
We feel that the plari as proposed creates as ~any problems as it solves an~d is not
: to be approved i~ its present fo
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01i24/1994 10:13 3105816118 CALIBAN PRODUCTIONS PAGE 04
~~'~` . ~ ~ Z~ ~
We the undersigned ~ook forward to and su~port The Virginia Avenue P~~rk I;xrun~i~~ii,
however a close exaznination of the proposed plans raises the followinb ce-ncern~ :~~~cl
objections:
Our block eurrently ez~joys a v~ew of ~reen lawn and open spacc ale~n~ 1'ic~~ I;1~~~I,
from 23rd to 2ast which would be replaced wit~ parkin6 and hard scirf~« I~,
support the proposed matket loeation. We look forward to an ~nhancc~»~n~ nc-t ;i
diminution of our park views.
2. The number o~'parking spaces zs inadequate and will inevitably spill i~v~r c-i1 t~~
the end of if not all of 22nd S~eet on Saturday Market days. We don't w,i~~i tc~ h~
in the position of hav~g to ask for pe~nit pat~i~ng on Saturdays nor dc~ wc su~~x~r~
this imposition on the available weekend parking on our block.
3. The mar,ket locat~on and the proposed Pavilion ~ose a potential sound p<~llutic~n
explosion aimed directly down 22nd Street. Zf the use of this P~vilion is in~c~~~ir~l
;For other events beyond the Satwrday Market, this will be an unwcleomc an~l
adverse change to the quiet envxxonment we curzez~tly enjoy. [t shoulei hc n~-tccl
that noise from late night basketball at the eurrent court location aln~;~c1y i~~~~,:~c~•
residents at the norther~a end o£ the b[ock. Amp(i~ed music would bc c~n
unaeceptable amposition if it in any way filters into our neighborhoucl.
We feel that the plan as proposed creates as many problems as it solves and i~ n<-~
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ATTACH~ENT G
Resolution to Certify EIR
Virginia Avenue Park Expansion
~~ t,191
~ta s,~ .....~ ~ ~"' `~}
8~
F:IPLAN\SHARE\PC\STRPT~VAPeirreso.doc
Planning Commission Meeting December 19, 2001 Santa Monica, California
RESOLUTION NO
(Planning Commission Series)
A RESOLUTION OF THE PLANNING COMMISSION
OF THE CITY OF SANTA MONICA
CERTIFYING THE FINAL ENVIRONMENTAL IMPACT REPORT
ON THE VIRGINIA AVENUE PARK EXPANSION PROJECT
WHEREAS, a Notice of Preparation of an Environmental Impact Reportwas issued
in June, 2000; and
WHEREAS, a Notice of Completion of a Draft Environmental Impact Report was
published in July, 2001, in compliance with the California Environmental Quality Act and
the City of Santa Monica CEQA Guidelines; and
WHEREAS, the Draft Environmental Impact Report was circulated for a 45-day
period which ended on August 29, 2001; and
WHEREAS, in December, 2001, the Final Environmental Impact Report was
published; and
WHEREAS, the Planning Commission has reviewed and considered the contents of
the Final EIR in its decision-making process; and
~
WHEREAS, in December, 2004 the Planning Commission as Lead City Agency,
reviewed the Final Environmental Impact Report,
~~ c ic~3
1 eff44
NOW, THEREFORE, THE FLANNING COMMISSION OF THE CITY OF SANTA
MONICA DOES HEREBY RESOLVE AS FOLLOWS
SECTION 1 The Planning Commission has reviewed and considered the
information contained in the Final Environmental Impact Report on the Virginia Avenue
Park Expansion Project prior to acting on the project,
SECTION 2. The Planning Commission certifies that the environmental review for
the project was conducted in full compliance with State and City CEQA Guidelines, that
there was adequate public review of the Draft Environmental Impact Report, that it has
considered all comments on the Draft Environmental Impact Report and responses to
comments, that the Final Environmental Impact Report adequately discusses all significant
environmental issues, that the Final Environmental Impact Report reflects the independent
judgment and analysis of the City, and that the Planning Commission has reviewed and
considered the information contained in the Final Environmental Impact Report in its
decision-making process prior to acting on the project.
SECTION 3. The Planning and Community Development Director shall certify to the
adoption of this Resolution, and thenceforth and thereafter the same shall be in full force
and effect,
~~~~~~~~ ~~ ~~ ~~~~
~~ ~(,~ ~t'' CC~~3~~I~
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ATTACH M E NT H
Resolution to Adopt Statement of
t~verriding Considerations &
Mitigation Monitoring Program
Virginia Avenue Park Expansion
~~« ~~ 19~
Y,1 l .' ~'~ 1
F:\CCS~ADMNISHARE:VirginiaAveParklVirginiaParkSOC.doc
Planning Commission Meeting: 12-19-01 Santa Monica, California
RESOLUTION NO.
(Planning Commission Series)
A RESOLUTION OF THE PLANNING COMMISSION
OF THE CITY OF SANTA MONICA MAKING FINDINGS
NECESSARY TO APPROVE THE VIRGINIA AVENUE PARK EXPANSION PROJECT
ADOPTING A STATEMENT OF OVERRIDING CONSIDERATIONS AND ADOPTING A
MITIGATION MOIVITORING PLAN.
WHEREAS, an Environmental Impact Report has been prepared which analyzes the
environmental effects of the Virginia Avenue Park Expansion Project; and
WHEREAS, the Planning Commission, as Lead Agency, reviewed the Final
Environmental Impact Report in full compliance with State and City CEQA Guidelines; and
WHEREAS, on December 19, 2001, the Planning Commission certified that the
Final Environmental Impact Report for the •Virginia Avenue Park Expansion Project was
prepared in full compliance with State and City CEQA Guidelines.
NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF SANTA
MONICA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Consistent with Article VI, Section 12 of the City of Santa Monica
CEQA Guidelines and Sections 15091 and 15092 of the State of Califomia CEQA ~
1
~~ c~lc~.~
Guidelines and as detailed in Final EIR Sections 5.5, 5.7, 5.8 and 5.9, the Planning
Commission finds that there are no significant impacts for land use, utilities and service
systems, public services and recreation,
SECTION 2. Consistent with Article VI, Section 12 of the City of Santa Monica
CEQA Guidelines and Sections 15091 and 15092 of the State of California CEQA
Guidelines, the Planning Commission finds that most impacts resulting from the project can
be reduced to a level that is less than significant. More specifically, significant
environmental effects, as identified in this Section below, can feasibly be eliminated or
substantially reduced to below a level of significance. However, significant adverse
environmental effects, in the areas of transportation and traffic, and neighborhood effects,
cannot feasibly be avoided or mitigated below a level of significance. Nevertheless, these
impacts are found to be acceptable due to overriding considerations as discussed in
Section 6 below.
(a) The Final EIR determined that without mitigation, the project could have a potentially
significant effect on geology and soils. Consistent with Article VI, Section 12 of the City of
Santa Monica CEQA Guidelines and Section 15091 of the State CEQA Guidelines and as
detailed in the Final EIR in Section 5.1, the Planning Commission finds that the following
mitigation measures have been required of the project, which will mitigate or reduce the
impact of the project on geology and soils to below a level of significance:
(1.) Due to the potential for ground shaking in a seismic event, the applicant shall
comply with the standards set forth in the Uniform Building Code (UBC) (most t
2
c119 ~
recent edition). Prior to issuance of building permits, the Building and Safety
Division shall review and approve all building plans.
All grading procedures, including soil excavation and compaction, the placement
of backfill, and temporary excavation, shall comply with the City of Santa Monica
standards .
An Erosion Control Plan shall be prepared for approval by the City of Santa
Monica prior to issuance of a grading permit. The Erosion Con#rol Plan shall
outline the methods implemented to control erosion from graded or cleared
portions of the site. The erosion control measures may include one or more of the
following:
• Minimizing the length of time that soils lie exposed.
• Placing sandbags or other effective erosion control devices along the
perimeter of the Project site prior to initial grading if grading is proposed to be
undertaken during the rainy season.
(b) The Final EIR determined that without mitigation, the project could have a potentially
significant effect on noise. Consistent with Article VI, Section 12 of the City of Santa
Monica CEQA Guidelines and Section 15091 of the State CEQA Guidelines and as
detailed in the Final EIR at Section 5.3, the Planning Commission finds that the following
mitigation measures have been required of the project, which will mitigate or reduce the
impact of the project on noise to below a level of significance:
(1.) Construction and demolition/grading activities shall comply with the hour
limitations presented in the Santa Monica Noise Ordinance. Specifically,
construction and demolition are prohibited:
• Before 8:00 am and after 6:00 pm Monday through Friday (City or public
utility employees can begin at 7:00 am)
• Before 9:00 a.m. or after 5:00 p.m. on Saturday
• All Day on Sunday
• All day on New Years Day, Memorial Day, Independence Day, Labor Day,
Veteran's Day, Thanksgiving Day and Christmas Day
(2.) 2115 Pico Boulevard (Building A) and 2101 Pico Boulevard (Building B) shall
incorporate closeable windows and doors to meet the interior office space and
meeting space noise standards. The Thelma Terry Community Center renovation
3
~~ t~~~~
shall incorporate closeable doors and windows for meeting spaces to meet City's
standards. Windows do not need to be sealed shut, but closeable at the
occupant's discretion. Meeting spaces in the Thelma Terry Community Center
and office and meeting spaces of Buildings A and B shall require mechanical
ventilation, or the equivalent, in order to meet the City's sustainability goals.
Ventilation of non-office areas shall also be addressed, however a broader range
of approaches as necessary may be used to meet City sustainability goals.
Meeting spaces in Buildings A and B as well as office space in Building B shall be
required to meet the City's interior noise standards. Detailed calculations and an
assessment by a qualified acoustical consultant shall be prepared and submitted
to the City of Santa Monica for review and approval prior to issuance of building
permits. ~
(c) The Final EIR determined that without mitigation, the project could have a potentially
significant effect on hazards and hazardous materials. Consistent with Article VI, Section
12 of the City of Santa Monica CEQA Guidelines and Section 15091 of the State CEQA
Guidelines and as detailed in the Final EIR in Section 5.4, the Planning Commission finds
that the following mitigation measures have been required of the project, which will mitigate
or reduce the impact of the project on hazards and hazardous materials to below a level of
significance:
Prior to issuance of a building permit or demolition permit for any intemal, extemal
or roofing modification to 2101 Pico Boulevard, a detailed report to ascertain
exact quantities of asbestos and phasing of demolition shall be prepared by a
qualified asbestos consultant in order to outline a mitigation plan to ensure
compliance with mandatory state and federal requirements for removing
asbestos-containing materials. All procedures shall comply with 40 CFR 61.141
and 61.145(b) and (c). Notification shall be sent to the South Coast Air Quality
Management District at least 10 days prior to commencement of abatement
procedures. The mitigation report and plan shall be submitted and approved by
the Director of the City's Environmental and Public Works Management
Department or designee.
(2.) Prior to issuance of a certificate of occupancy for 2101 Pico Boulevard all
mitigation measures identified in the approved asbestos abatement report as
specified in Mitigation Measure 1 shall be implemented.
4
t,.~~
(3 Prior to issuance of a roofing permit for 2115 Pico Boulevard, a complete
inspection shall be conducted by a qualified asbestos consultant to ascertain
exact quantities of materials containing asbestos and phasing of demolition in
order to outline a mitigation plan to ensure compliance with mandatory state and
federal requirements for removing asbestos-containing materials. All procedures
shall comply with 40 CFR 61.141 and 61.145(b) and (c). Notification shall be
sent to the South Coast Air Quality Management District at least 10 days prior to
commencement of abatement procedures. The mitigation report and plan shall
be submitted and approved by the Director of the City's Environmental and Public
Works Management Department or designee.
(4.) Priorto issuance of a grading permit forthe site, an NPDES compliance plan shall
be prepared to ensure that potential oil spill and other petroleum related hazards
caused by temporary overflow parking of automobiles on the lawn area are
reduced to below a level of significance. The plan shall include specific measures
to reduce impacts and shall be approved by the City Engineer. Compliance with
identified mitigation measures shall be documented by the contractor prior to
closeout of the Project.
(d) The Final EIR determined that without mitigation, the project could have a potentially
significant effect due to cultural resources. Consistent with Article VI, Section 12 of the City
of Santa Monica CEQA Guidelines and Section 15091 of the State CEQA Guidelines and
as detailed in the Final EIR at Section 5.10, the Planning Commission finds that the
following mitigation measures have been required of the project, which will mitigate or
reduce the impact of the project on cultural resources to below a level of significance.
(1.) At commencement of Project construction, an archaeologist shall give
construction managers associated with earth-disturbing procedures an orientation
regarding the possibility of exposing unexpected archaeological resources and
directions as to necessary steps if such finds are encountered.
(2.) In the event that archaeological resources are exposed during construction, all
earth-disturbing work within the subject property must be temporarily suspended
or redirected until an archaeologist has evaluated the nature and significance of
the find. After the find has been appropriately mitigated, work within the area may
resume. A Gabrielino representative should monitor any mitigation work
associated with prehistoric cultural materiaL
5
~'2~~
(3.) If human remains are unearthed, the California Health and Safety Code #7050.5
requires that no further disturbance shall occur until the County Coroner has
made the necessary findings as to origin and disposition pursuant to Public
Resources Code #5097.98. If the remains are determined to be of Native
American descent, the Coroner shall notify the Native American Heritage
Commission within 24 hours.
(e) The Final EIR determined that without mitigation, the project could have a potentially
significant effect due to aesthetics. Consistent with A-ticle VI, Sectionl2 of the City of
Santa Monica CEQA Guidelines and Section 12091 of the State CEQA Guidelines and as
detailed in the Final EI R at Section 5.11, the Planning Commission finds that the following
mitigation measures have been required of the project, which will mitigate or reduce the
impact of the project on aesthetics to below a level of significance:
(1.) A security/screening fence of height(s) and location approved by the Planning and
Community Development Department shall be installed and maintained during the
construction period. In cases where sound and aesthetic barriers may be
combined, they shall be coordinated into a single, unitary barrier.
Exterior building and landscape lighting shall be designed to shed light pools on
the Project site to enhance park safety. Lighting shall be shielded to direct light
pools away from off-site viewers. All outdoor lighting shall be shielded and
directed downward, and have sharp cutoff qualities at property lines to minimize
light and glare impacts.
Architectural lighting shall be provided to the extent necessary to highlight
architectural elements. Security lighting shall be installed as required to provide a
secure environment for users of the site.
(4.) Materials used on exterior surfaces of the Project shall be designed to minimize
reflective light and glare from the Project site.
(fi~ The Final EIR determined that without mitigation, the project could have a potentially
significant effect due to construction effects. Consistent with Article VI, Section 12 of the
City of Santa Monica CEQA Guidelines and Section 15091 of the State CEQA Guidelines
6
~~a ;;~~~
and as detailed in the Final EIR at Section 5.12, the Planning Commission finds that the
following mitigation measures have been required of the project, which will mitigate or
reduce the impact of the project on construction effects to below a level of significance:
To mitigate temporary traffic impacts during construction, the applicant shall
prepare and implement a Construction Impact Mitigation Plan to include the plan
for traffic management during construction. This plan shall be subject to ~eview
and approval by the City prior to the issuance of a building permit and, at a
minimum, shall include the following:
• A public information program to advise motorists of impending construction
activities (e.g. media coverage~, portable message signs and information
signs at the construction site)
• Evidence of notification of the City Engineer and all other affected agencies
for any construction detours or construction work requiring encroachment
into public rights-of-way, or any other street use activity (e.g., haul routes)
• Evidence of notification of construction schedules to all affected agencies
(e.g., Police Department, Fire Department, Department of Environmental and
Public Works Management, Department of Planning and Community
Development and transit agencies).
• Evidence of notification of construction work with affected agencies five to
ten days prior to start of construction activities.
• A traffic control plan for the streets surrounding the work area approved by
the City, which includes specific information regarding the Project's
construction and activities that may disrupt normal traffic flow.
• Measures to ensure the prohibition of dirt and demolition material hauling
and construction material delivery during the morning and afternoon peak
traffic periods and cleaning of streets and equipment as necessary to remove
construction debris.
• Scheduling and expediting of work to cause the least amount of disruption
and interference to the adjacent vehicular and pedestrian traffic flow. All
weekday daytime work on City streets be performed befinreen the hours of
9:00 am and 3:00 pm.
• Trucks shall be located on-site and truck queuing on area roadways shall be
prohibited.
• Evidence of notification of pre-construction meetings with affected agencies
to properly plan methods of controlling traffic through work areas.
• A storage plan showing where construction material and equipment will be
located and screened to the extent feasible.
During clearing, grading, earth moving, excavation, or transportation of cut or fill
materials, water trucks or sprinkler systems shall be used to prevent dust from
leaving the site and to create a crust (to minimize fugitive dust) after each day's
~
~~ t,2~~
activities cease. Provisions shall be made priorto and during watering to prevent
runoff from leaving the site.
During clearing, grading, earth moving, excavation or transportation of cut or fill
materials, streets and sidewalks within 150 feet of the site perimeter shall be
swept and cleaned a minimum of twice weekly.
(4.) During construction, water trucks or sprinkler systems shall be used to keep all
areas of vehicle movement damp enough to prevent dust from leaving the site. At
a minimum, this would include wetting down such areas between 9:00 am and
12:00 noon and after work is completed for the day whenever wind exceeds 15
miles per hour.
Soil stockpiled for more than finro days shall be covered, kept moist, or treated
with soil binders to prevent dust generation.
(6.) Construction equipment must be maintained in tune per manufacturer's
specifications.
Equipment shall be equipped with 2-4 degree engine timing related or pre-
combustion chamber engines.
(8.) Catalytic converters shall be installed to the extent feasible.
Diesel-powered equipment such as booster pumps or generators should be
replaced by electric equipment to the extent feasible.
(10.) NOx emissions during construction shall be reduced by limiting the operation of
heavy-duty construction equipment to no more than 5 pieces of equipment at any
one time.
(11.) Construction and demolition/grading activities shall comply with City of Santa
Monica Noise Ordinance. All construction activity that generates noise levels
above those allowed by the City of Santa Monica shall be limited to befinreen the
hours of 10:00 am and 3:00 pm.
(12.) A construction noise reduction plan shall be prepared by a qualified noise
consultant describing the equipment and activities to be used in grading and
construction and noise levels generated by these activities. The locations of
temporary demolition noise barriers required to ensure that the noise levels do not
exceed 90 dBA at the residences shall be specified. This report shall be
submitted and approved by the City's Planning and Community Development
Department prior to issuance of demolition and/or building permits.
(13.) Any construction equipment used on the site must meet the following conditions in
8
~,~. ~,~~~
~
order to reduce Nox emissions:
• The engine size must be the minimum practical size;
• The number of pieces of equipment operating simultaneously must be
minimized through efficient management practices; and
• Construction truck trips shall be scheduled, to the extent feasible, to occur
during non-peak hours.
(14.) All diesel equipment shall be operated with closed engine doors and shall be
equipped with factory-recommended mufflers.
(15.) Electrical power shall be used to run air compressors and similar power tools.
(16.) The applicant shall prepare and submit a demolition plan for review and approval
by the City. The plan shall include methods to maximize salvage and recycling of
building and landscape materials. The plan shall include a recovery rate for each
material type in the demolition contract.
(17.) During construction and demolition activities, the applicant shall separate for
recycling all materials that are accepted for recycling in the Los Angeles region,
including, but not limited to, metals, wood waste and clean fill.
18. The applicant shall schedule the removal of reusable and recyclable materials
prior to demolition to maximize the recovery rate.
(19.) The applicant shall provide separate bins for all recyclables on site. Such bins
shall be labeled clearly in several languages or with universal symbols. The
applicant shall also provide orientation prior to the start of construction for workers
to train them to use the recycle bins provided. If there is insufficient space on-
site, the applicant shall contract with a recycling company to receive mixed loads
for separation and recycling.
(20.) The applicant shall use pre-engineered or factory cut material. Examples of this
type of material include, but are not limited to, factory trusses, laminated and
other engineered wood produces, sheet metal cladding and roofing, 9-foot
gypsum board, pre-cut headers, and pre-assembled joist bridging. The applicant
shall also use reusable and recyclable forming materials, such as steel forms or
standard wood systems, where feasible.
SECTION 3. Consistent with Article VI, Section 12 of the City of Santa Monica
CEQA Guidelines and Sections 15091, 15092 and 15093 of the State of California CEQA
Guidelines, the Planning Commission finds that the significant environmental effects as
9
~~- ' z~~
identified below can be reduced but cannot feasibly be avoided or mitigated to below a
level of significance. Nevertheless, these impacts are found to be acceptable due to
overriding considerations as discussed in Section 6.
(a) The Final EIR determined that without mitigation, the project could result in significant
effects due to transportation and traffic. Consistent with Article VI, Section 12 of the City of
Santa Monica CEQA Guidelines and as detailed in the Final EIR at Section 5.6, the
Planning Commission finds that the following~ mitigation measures have been required in
the project that will eliminate most of the project's transportation and traffic impacts:
(1 Cloverfield Boulevard and Pico Boulevard - Provide a protected phase for the
westbound left-turn movement in the pm peak period only.
To discourage the use of the park's parking lots by non-park users, the park shall
continue to implement a system whereby drivers parking in the park's parking lots
shall first obtain a visitor permit from park staff and display it on their cars
dashboard. Vehicles not displaying the required permit would be subject to
citation.
Off-site parking totaling a minimum of 36 spaces and located within a 1,000-foot
radius of Virginia Avenue Park shall be secured through a formal lease agreement
by the Farmers Market for use during Farmers Market operations. Market
vendors who do not use their vehicles to display goods for sale during the market
operation shall be required to park in this off-site location, and any remaining
spaces shall be available free of charge.
Whenever the overflow parking areas are operated (Farmers Market; Special
Events) finro parking attendants (one at the Pico Boulevard and one at the
Cloverfield Boulevard lot) shall be present to direct vehicles and ensure efficient
use of the overflow parking areas.
However, as detailed in Section 4, even with the implementation of all feasible mitigation
measures, the project will still cause significant neighborhood traffic impacts on Virginia
Avenue between 20~' Street and Cloverfield Boulevard and will significantly impact the
intersection of 23'~ Street and Pico Boulevard during the pm peak period.
io
~~ i,2~~
(b) The Final EIR determined that without mitigation, the project could result in significant
neighborhood effects. Impacts identified include temporary air quality impacts and
construction related noise impacts, neighborhood traffic and parking impacts and aesthetic
impacts. Consistent with Article VI, Section 12 of the City of Santa Monica ,CEQA
Guidelines and as detailed in the Final EIR at Section 5.13, the Planning Commission finds
that the following mitigation measures have been required in the project that will eliminate
most of the project's neighborhood impacts.
(1.) Cloverfield Boulevard and Pico Boulevard - Provide a protected phase for the
westbound left-turn movement in the pm peak period only.
To discourage the use of the park's parking lots by non-park users, the park shall
continue to implement a system whereby drivers parking in the park's parking lots
shall first obtain a visitor permit from park staff and display it on their ca~'s
dashboard. Vehicles not displaying the required permit would be subject to
citation.
Off-site parking totaling a minimum of 36 spaces and located within a 1,000-foot
radius of Virginia Avenue Park shall be secured through a formal lease agreement
by the Farmers Market for use during Farmers Market operations. Market
vendors who do not use their vehicles to display goods for sale during the market
operation shall be required to park in this off-site location, and any remaining
spaces shall be available free of charge.
Whenever the overflow parking areas are operated (Farmers Market; Special
Events) finro parking attendants (one at the Pico Boulevard and one at the
Clove~eld Boulevard lot) shall be present to direct vehicles and ensure efficient
use of the overtlow parking areas.
A security/screening fence of height(s) and tocation approved by the Planning and
Community Development Department shall be installed and maintained during the
construction period. In cases where sound and aesthetic barriers may be
combined, they shall be coordinated into a single, unitary barrier.
Exterior building and landscape lighting shall be designed to shed light pools on
the Project site to enhance park safety. Lighting shall be shielded to direct light
pools away from off-site viewers. All outdoor lighting shall be shielded and
~~
~~ ,:2G7
directed downward, and have sharp cutoff qualities at property lines to minimize
light and glare impacts.
Architectural lighting shall be provided to the extent necessary to highlight
architectural elements. Security lighting shall be installed as required to provide a
secure environment for users of the site.
(8.) Materials used on exterior surfaces of the Project shall be designed to minimize
reflective light and glare from the Project site.
To mitigate temporary traffic impacts during construction, the applicant shall
prepare and implement a Construction Impact Mitigation Plan to include the plan
for traffic management during construction. This plan shall be subject to review
and approval by the City prior to the issuance of a building permit and, at a
minimum, shall include the following:
• A public information program to advise motorists of impending construction
activities (e.g. media coverage, portable message signs and information
signs at the construction site)
• Evidence of notification of the City Engineer and all other affected agencies
for any construction detours or construction work requiring encroachment
into public rights-of-way, or any other street use activity (e.g., h~ul routes)
• Evidence of notification of constrvction schedules to all affected agencies
(e.g., Police Department, Fire Department, Department of Environmental and
Public Works Management, Department of Planning and Community
Development and transit agencies).
• Evidence of notification of construction work with affected agencies five to
ten days prior to start of construction activities.
• A traffic control plan for the streets surrounding the work area approved by
the City, which includes specific information regarding the Project's
construction and activities that may disrupt normal traffic flow.
• Measures to ensure the prohibition of dirt and demolition material hauling
and construction material delivery during the morning and afternoon peak
traffic periods and cleaning of streets and equipment as necessary to remove
construction debris.
• Scheduling and expediting of work to cause the least amount of disruption
and interference to the adjacent vehicular and pedestrian traffic flow. All
weekday daytime work on City streets be performed between the hours of
9:00 am and 3:00 pm.
• Trucks shall be located on-site and truck queuing on area roadways shall be
prohibited.
• Evidence of notification of pre-construction meetings with affected agencies
to properly plan methods of controlling traffic through work areas.
• A storage plan showing where construction material and equipment will be
located and screened to the extent feasible.
12
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(10.) During clearing, grading, earth moving, excavation, or transportation of cut or fill
materials, water trucks or sprinkler systems shall be used to prevent dust from
leaving the site and to create a crust (to minimize fugitive dust) after each day's
activities cease. Provisions shall be made prior to and during watering to prevent
nanoff from leaving the site.
(11.) During clearing, grading, earth moving, excavation or transportation of cut or fill
materials, streets and sidewalks within 150 feet of the site perimeter shall be
swept and cleaned a minimum of twice weekly.
(12.) During construction, water trucks or sprinkler systems shall be used to keep all
areas of vehicle movement damp enough to prevent dust from leaving the site. At
a minimum, this would include wetting down such areas between 9:00 am and
12:00 noon and after work is completed for the day whenever wind exceeds 15
miles per hour.
(13.) Soil stockpiled for more than two days shall be covered, kept moist, or treated
with soil binders to prevent dust generation.
14.) Construction equipment must be maintained in tune per manufacturer's
• specifications.
(15.) Equipment shall be equipped with 2-4 degree engine timing related or pre-
combustion chamber engines.
(16.) Catalytic converters shall be installed, to the extent feasible,
(17.) Diesel-powered equipment such as booster pumps or generators should be
replaced by electric equipment, to the extent feasible.
(18.) NOx emissions during construction shall be reduced by limiting the operation of
heavy-duty construction equipment to no more than 5 pieces of equipment at any
one time.
(19.) Construction and demolition/grading activities shall comply with City of Santa
Monica Noise Ordinance. All construction activity that generates noise levels
above those allowed by the City of Santa Monica shall be limited to befinreen the
hours of 10:00 am and 3:00 pm.
(20.) A construction noise reduction plan shall be prepared by a qualified noise
consultant describing the equipment and activities to be used in grading and
construction and noise levels generated by these activities. The locations of
temporary demolition noise barriers required to ensure that the noise levels do not
exceed 90 dBA at the residences shall be specified. This report shall be
13
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submitted and approved by the City's Planning and Community Development
Department prior to issuance of demolition and/or building permits.
(21.) Any construction equipment used on the site must meet the following conditions
in order to reduce Nox emissions:
(22.) The engine size must be the minimum practical size;
(23.) The number of pieces of equipment operating simultaneously must be minimized
through efficient management practices; and
(24.) Construction truck trips shall be scheduled, to the extent feasible, to occur during
non-peak hours. ~
(25.) All diesel equipment shall be operated with closed engine doors and shall be
equipped with factory-recommended mufflers.
(26.) Electrical power shall be used to run air compressors and similar power tools.
(27.) The applicant shall prepare and submit a demolition plan for review and approval
by the City. The plan shall include method~ to maximize salvage and recycling of
building and landscape materials. The plan shall include a recovery rate for each
material type in the demolition contract.
(28.) During construction and demolition activities, the applicant shall separate for
recycling all materials that are accepted for recycling in the Los Angeles region,
including, but not limited to, metals, wood waste and clean fill.
(29.) The applicant shall schedule the removal of reusable and recyclable materials
prior to demolition to maximize the recovery rate.
(30.) The applicant shall provide separate bins for all recyclables on site. Such bins
shall be labeled clearly in several languages or with universal symbols. The
applicant shaU also provide orientation prior to the start of construction for workers
to train them to use the recycle bins provided. If there is insufficient space on-
site, the applicant shall contract with a recycling company to receive mixed loads
for separation and recycling.
(31.) The applicant shall use pre-engineered or factory cut material. Examples of this
type of material include, but are not limited to, factory trusses, laminated and
other engineered wood produces, sheet metal cladding and roofing, 9-foot
gypsum board, pre-cut headers, and pre-assembled joist bridging. The applicant
shall also use reusable and recyclable forming materials, such as steel forms or
standard wood systems, where feasible.
14
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~
(32.) Construction and demolition/grading activities shall comply with the hour
limitations presented in the Santa Monica Noise Ordinance. Specifically,
construction and demolition are prohibited:
• Before 8:00 am and after 6:00 pm Monday through Friday (City or public
utility employees can begin at 7:00 am)
• Before 9:00 a.m. or after 5:00 p.m. on Saturday
• All Day on Sunday
• All day on New Years Day, Memorial Day, Independence Day, Labor Day,
Veteran's Day, Thanksgiving Day and Christmas Day
However, as detailed in Section 4 even with the implementation of all feasible.mitigation
measures, significant neighborhood impacts would remain as a result of neighborhood
traffic impacts on Virginia Avenue between 20"' Street and Cloverfield Boulevard and at the
intersection of Pico Boulevard and 23rd Street in the pm peak period
Section 4. Consistent with Article VI, Section 12 of the City of Santa Monica CEQA
Guidelines and Sections 15091, 15092, and 15093 of the State of California CEQA
Guidelines, the Planning Commission finds that the additional significant environmental
traffic effects as identified below cannot feasibly be avoided or mitigated to below a level of
significance. Nevertheless, these impacts are found to be acceptable due to overriding
considerations as discussed in Section 6,
(a) As discussed, the Final EIR determined that the project will result in an unavoidable
adverse impact at the intersection of 23'" Street and Pico Boulevard because the
cumulative base Level of Service at this location during the p.m. peak hour is E and,
therefore, any increase in vehicle delay is considered a significant impact. Additionally, the
Final EIR determined that the project will result in a significant unavoidable neighborhood
traffic impact on Virginia Avenue befinreen 20"' Street and Clove~eld Boulevard. As
detailed below, there are no feasible mitigation measures for these impacts.
15
~ ~ ,~ 2 ~
While the project was determined to have a significant tra~c impact of increase in
capacity at the intersection of 23rd Street and Pico Boulevard due to vehicle delay
during the p.m. peak hour, there are no feasible mitigations to reduce or eliminate
this impact. More specifically, the addition of an eastbound left-tum lane, either
with or without a protected eastbound left turn signal phase, would reduce but not
eliminate this significant impact. In addition, this mitigation could result in residual
traffic impacts along Pico Boulevard and in the adjacent residential neighbofiood
to the south Specifically, the addition of the left-turn pocket within the existing
lane configuration could produce longer queuing on Pico Boulevard, resulting in
vehicles avoiding the intersection and dispersing through the residential
neighborhood to avoid Pico Boulevard. This potential on-going impact would be
more detrimental to the neighborhood than the intersection delay and, therefore,
is determined to be an infeasible mitigation measure.
The Final EIR also determined that the project would result in a significant traffic
impact in the category of neighborhood impacts, The analysis forecast an
increase in daily traffic on Virginia Avenue of 114 trips, a 4% increase in total trips
on a typical weekday, and an increase of 155 trips, a 5% increase in total trips on
a typical Saturday by the year 2009. The Final EIR found that there is no feasible
means to mitigate this impact because traffic calming measures that can reduce
trips, such a speed bumps, are already in place on Virginia Avenue. Since this
street is the only access point to one of the park's parking areas, and since the
16
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impact results from trips generated by park users, the only other means to
eliminate the impact would be not to proceed with the project.
(3.) Mitigation measures proposed in an EIR comment letter are also determined to be
infeasible. As detailed in the Final EIR response to comments, the need for
crossing guards on Virginia Avenue during the Farmers Market operating hours is
not found to be an effective mitigation for the additional park-generated trips.
Virginia Avenue is a relatively low-volume local street with a speed limit of 25 mph
and curb-to-curb width of 30 feet. In addition, three speed bumps are already
located on the street. These factors combine to make Virginia Avenue a relatively
easy street for pedestrians to cross. Another suggested mitigation was to close
off Virginia Avenue to non-local traffic during Farmers Market hours. Howeverthis
measure would not be feasible since it would preclude the public use of the
parking lot that is only accessed from Virginia Avenue. Another suggested
mitigation measure was to require one-way traffic on Virginia Avenue during
Farmers Market hours and special events. The Final EIR determined that this
mitigation would not be feasible as it would create confusion by altering normal
travel paths and would have dangerous consequences if a driver were to
inadvertently travel in the wrong direction. Furthermore, the timing of such
temporary conversion would be problematic, given the fact that this street is
typically used to park vehicles ovemight facing both directions. This measure
would require that at least three uniformed police or traffic control officers be
present to coordinate the conversion to and from one-way operation and to
~~
~ ' ~ ' ,"~
ensure that traffic would flow smoothly. Therefore, temporary one-way operation of
Virginia Avenue is infeasible.
SECTION 5, The CEQA-mandated environmentally superior altemative was found
to be the "Reduced Expansion Alternative". As analyzed in the Final EIR of Section 7.0,
the Reduced Expansion Alternative would result in impacts that would be equal to or less
than the impacts for the proposed project, except for construction impacts which would be
increased. The "Expanded Program with New Gymnasium" alternative would result in
similar or greater impacts than either the proposed project or the other alternatives. The
"No Project Alternative", would result in impacts that would be less than the impacts forthe
proposed project, However, the No Project Alternative is not feasible since it would not
satisfy the project objectives of utilizing the City acquired parcels forthe expansion of park
amenities, nor would it provide for the reuse of existing buildings to better accommodate
existing community programs and allow for the expansion of new programs at Virginia
Avenue Park. Furthermore, the No Project Alternative would not result in the expansion of
the City's open space system, outlined as a key objective in the City's Open Space
Element of the General Plan. The Reduced Expansion Alternative is not feasible since it
does not satisfy the project objectives which call for the reuse of existing buildings in
support of Sustainable City Goals and the accommodation of existing and future
community programs at the Park. It also would not buffer noise generated by the park due
to the reduction of building area on site and increase in open space. It would also not
provide a balance of interior program space and exterior recreation and open space as
outlined in the project objectives.
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SECTION 6. As fully described in Section 2, the Final EIR found that the proposed
project would result in significant and unavoidable adverse impacts in the areas of
transportation and traffic and neighborhood effects. Consistent with Section 15093 of the
State of California CEQA Guidelines, the Planning Commission hereby makes a Statement
of Overriding Considerations and finds that the benefits of the Virginia Avenue Park
Expansion project outweigh its unavoidable environmental impacts based on the following
reasons:
(a) The City's Land Use Element includes Objective 1.1, calls for improving the quality of
life for all residents by providing a balance of land uses including adequate park space and
green landscape space throughout the City. The Virginia Avenue Expansion project
supports this objective by expanding the amount~~of park space by 3.7 acres for use by
residents of the community.
(b) The City's Land Use Element includes Policy 1.11.1, encourages the development of
parks and recreation facilities to meet the needs of residents with attention to creating
amenities for families with children The project supports this policy by expanding this
neighborhood park and incorporating a variety of indoor and outdoor amenities including
but not limited to, meeting and activity rooms, finro playgrounds, basketball courts, a youth
fitness gym, an older youth center, a wading pool for summer use, expanded lawn areas
for informal play and an area for continuation of the weekly Farmers Market.
(c) The City's Open Space Element includes Objective 1, to "develop and maintain a
diversified and balanced system of high-quality open space". This project supports this
objective by creating a seamless design that integrates the expansion areas into the
existing park's strong neighborhood character and identity. Additionally, as noted on the
19
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City's Open Space Element, the City is constrained in its land resources since most of the
City is developed. Additionally, the 419 acres of open space in the City is relatively low
given the demand for open space and recreational opportunities in a high density
community. The Virginia Avenue Park Expansion Project helps meet the City's on-going
demand for open space resources.
(d) The City's Open Space Element includes Objective 2 to "expand the open space
system through the use of public properties. This project supports this objective by utilizing
the city-owned properties adjacent to the existing 5.8 acre neighborhood park to expand
the park to 9.5 acres and provide increased interior program space as well as significant
open space areas.
SECTION 7. Consistent with Public Resources Code Section 21081.6, the
Planning Commission adopts the Mitigation Monitoring Plan, which is included as
Attachment A, to mitigate or avoid significant effects of the Project on the environment and
to ensure compliance during project implementation.
SECTION 8. Consistent with Section 21081.6(d) of the California Environmental
Quality Act, the documents with constitute the record of proceedings for approving this
project are located in the Planning and Community Development Department at 1685 Main
Street, Room 212, Santa Monica, California. The custodian of these documents is Sarah
Lejeune, Associate Planner.
20
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SECTION 9. The City Clerk shall certify to the adoption of this Resolution, and
thenceforth and thereafter the same shall be in full force and effect.
APPROVED AS TO FORM:
~u ~
ES MOUTRIE
City Attorney
Attachment A: Mitigation Monitoring Table,
21
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TABLE 1
Mitigation Monitoring
Vir inia Avenue Park Ex ansion Pro'ect
itiga ~on _ onitor~ng n orcement onetoring
No. EIR Reference Miti ation Measure Phase Agency Agency
GS-1 Geology and Due to the potential for ground shaking in a seismic event, Buiiding City of Santa City of Santa
Soils 5.1 the applicant shall comply with the standards set forth in Permit Monica Monica
the Uniform Building Code (UBC) (most recent edition). Building and Building and
Prior to issuance of building permits, the Building and Safety Division Safety Division
Safety Division shall review and approve all building
lans.
GS-2 All grading procedures, including soil excavation and Construction City of Santa City of Santa
compaction, the placement of backfill, and temporary Monica Monica
excavation, shall comply with the City of Santa Monica Environmental Environmental
standards. and Public and P~blic
Works Works
Mana ement Mana ement
GS-3 An Erosion Control Plan shall be prepared for approval by Construction City of Santa City af Santa
the City of Santa Monica prior to issuance of a grading Monica Monica
permit. The Erosion Control Plan shall outline the Environmental Environmental
methods implemented to control erosion from graded or and Public and Public
cleared portions of the site. The erosion control measures Works Works
may include one or more af the following: Management Management
- Minimizing the length of time that soils lie exposed.
- Placing sandbags or other effective erosion control
devices along the perimeter of the Project site prior to
initial grading if grading is proposed to be undertaken
during the rainy season.
N-1 Noise 5.3 Construction and demolition/grading activities shall Construction City of Santa City of Santa
comply with the hour limitations presented in the Santa Monica Building Monica
Monica Noise Ordinance. Specifically, construction and and Safety Building and
demolition are prohibited: Division Safety Division
- Before 8:00 am and after 6:00 pm Monday through
Friday (City or public utility employees can begin at 7:00
am)
- Before 9:00 a.m. or after S:Oo p.m. on Saturday
- All Day on Sunday
- All day on New Years Day, Memorial Day,
Independence Day, Labor Day, Veteran's Day,
Thanks ivin Da and Christmas Da
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D
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itigation ~ onitoring n orcement onitoring
No. Miti ation Measure Phase Agency , Agency
N-5 Buildings A and B shall incorporate closeable windows Design City of Santa City of Santa
and doors to meet the interior office space and meeting Monica Civil Monica Civil
space noise standards. The Thelma Terry Community Engineering Engineering
Center renovation shall incorporate closeable doors and Division, Division,
windows for meeting spaces to meet City's standards. Project Project
Windows do not need to be sealed shut, but closeable at Development Development
the occupanYs discretion. Meeting spaces in the Thelma .
Terry Community Center and office and meeting spaces
of Buildings A and B shall require mechanical ventilation,
or the equivalent, in order to meet the City's sustainability
goals. Ventilation of non-office areas shall also be
addressed, however a broader range of approaches as
necessary may be used to meet City sustainability goals.
N-6 Meeting spaces in Buildings A and B as well as o~ce Building City of Santa City of Santa
space in Building B shall be required to meet the City's Permit Monica, Monica
interior noise standards. Detailed calculations and an Building and Building and
assessment by a qualified acoustical consultant shall be Safety Division Safety Division
prepared and submitted to the City of Santa Monica for
review and approval prior to issuance of building permits.
H-1 Hazards and Prior to issuance of a building permit or demolition permit Building City of Santa City of Santa
Hazardous for any internal, external or roofing modification to 2101 Permit Monica Monica
Materials 5.4 Pico Boulevard, a detailed report to ascertain exact Environmental Environmental
quantities and phasing of demolition shall be prepared by and Public and Pubtic
a qualified asbestos consultant in order to outline a Works Works
mitigation plan to ensure compliance with mandatory state Management Management
and federal requirements for removing asbestos-
containing materials. All procedures shall comply with 40
CFR 61.141 and 61.145(b) and (c). Notification shall be
sent to the South Coast Air Quality Management District
at least 10 days prior to commencement of abatement
procedures. The mitigation report and plan shall be
submitted and approved by the Director of Ri~e City's
Environmental and Public Works Management
Department or designee.
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i ~ga ion ~ onitoring n orcement onitormg
INo. I EIR Reference' Miti ation Measure Phase ~,Agency Ac~ency ,
H-2 Prior to issuance of a certificate of occupancy for 2101 Construction City of Santa City of Santa
Pico Boulevard all mitigation measures identified in the /Certificate o Monica Building Monica
approved asbestos abatement report as specified in Occupancy and Safety Environmental
mitigation measure H-1 shall be implemented. Division and Public
Works
Mana ement
H-3 Prior to issuance of a roofing permit for 2115 Pico Building City of Santa City of Santa
Boulevard, a complete inspection shall be conducted by a Permit Monica Monica
qualified asbestos consultant to ascertain exact quantities Environmental Environmental
and phasing of demolition in order to outline a mitigation and Public and Public
plan to ensure compliance with mandatory state and Works Works
federal requirements for removing asbestos-containing Management Management
materials. All procedures shall comply with 40 CFR
61.141 and 61.145(b) and (c). Notification shall be sent
to the South Coast Air Quality Management District at
least 10 days prior to commencement of abatement
procedures. The mitigation report and plan shall be
submitted and approved by the Director of the City's
Environmental and Public Works Management
Department or designee.
H-4 Prior to issuance of a grading permit for the site, an Building City of Santa City of Santa
NPDES compliance plan shall be prepared to ensure that Permit and I~Aonica Civil Monica Civil
potential oil spill and other petroleum related hazards prior to Engineering Engineering
caused by temporary overflow parking of automobiles on Certificate of Division Division
the lawn area are reduced to below a level of significance. Occupancy
The plan shall include specific measures to reduce
impacts and shall be approved by the City Engineer.
Compliance with identified mitigation measures shall be
documented by the contractor prior to closeout of the
Project.
T-1 Transportation/ Clove~eld Boulevard and Pico Boulevard - Provide a Construction City of Santa City of Santa
Traffic 5.6 protected phase for the westbound left-turn movement in Monica Monica
the pm peak period only. Planning and Planning and
Community Community
Develo ment Develo ment
T-2 To discourage the use of the park's parking lots by non- Ongoing City of Santa City of 5anta
park users, the park shall continue to implement a system Monica Monica
whereby drivers parking in the park's parking lots shall Community and Community an
first obtain a visitor permit from park staff and display it on Cultural Cultural
their car's dashboard. Vehicles not displaying the Services Services
required permit would be subject to citation.
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~tigation omtormg n orcemen onitoring
No. Miti ation Measure '~ Phase Agency A~ency
T-3 Off-site parking totaling a minimum of 36 spaces and Prior to City of Santa City of Santa
located within a 1,000 foot radius of Virginia Avenue Park Commence Monica Monica
shall be secured through a formal lease agreement by the ment of Planning and Planning and
Farmers Market for use during Farmers Market Farmers Community Community
operations. Market vendors who do not use their vehicles Market Use Development Development
to display goods for sale during the market operation shall on Expanded
be required to park in this off-site location, and any Park Site
remaining spaces shall be available free of charge.
T-4 Whenever the overFlow parking areas are operated Ongoing/At City of Santa City of Santa
(Farmers Market;Special Events) two parking attendants commencem Monica Monica
(one at the Pico Boulevard lot and one at the Clove~eld ent of Planning and Planning and
Boulevard lot) shall be present to direct vehicles and Farmers Community Community
ens~re efficient use of the overflow parking areas. Market use Development Development
on expanded
park site and
during
Special
Events
CR-1 Cultural At commencement of Project construction, an Construction City of Santa City of Santa
Resources archaeologist shall give construction managers hAonica Civil Monica Civil
5.10 associated with earth-disturbing procedures an orientation Engineering Engineering
regarding the possibility of exposing unexpected Division Division
archaeological resources and directions as to necessary
steps if such finds are encountered.
CR-2 In the event that archaeological resources are exposed Construction City of Santa City of Santa
during construction, all earth-disturbing work within the Monica Monica
subject property must be temporarily suspended or
redirected until an archaeologist has evaluated the nature
and significance of the find. After the find has been
appropriately mitigated, work within the area may resume.
A Gabrielino representative should monitor any mitigation
work associated with prehistoric cultural material.
CR-3 If human remains are unearthed, the California Health and Construction City of Santa City of Santa
Safety Code #7050.5 requires that no further disturbance Monica Monica
shall occur until the Co~nty Coroner has made the Planning and Planning and
necessary findings as to origin and disposition pursuant to Community Community
Public Resources Code #5097.98. If the remains are Development Development
determined to be of Native American descent , the
Coroner shall notify the Native Ame~ican Heritage
Commission within 24 hours.
~ iga ion ' orn ormg n orcemen om oring
No. EIR Referencel Miti ation Measure Phase Agency , Agency
A-1 Aesthetics A security/screening fence of height(s) and location Construction City of Santa City of Santa
5.11 approved by the Planning and Community Development Monica Monica
Department shall be installed and maintained during the Planning and Planning and
construction period. In cases where sound and aesthetic Community Community
barriers may be combined, they shall be coordinated into Development Development
a single, unitary barrier.
A-2 Exterior building and landscape lighting shall be designed Design City of Santa City of Santa
to shed light pools on the Project site to enhance park Monica Monica
safety. Lighting shall be shielded to direct light pools Planning and Planning and
away from off-site viewers. All outdoor lighting shall be Community Community
shielded and directed downward, and have sharp cuto Development Devetopment
qualities at property lines to minimize light and glare
im acts.
A-3 Architectural lighting shall be provided to the extent Design City of Santa City of Santa
necessary to highlight architectural elements. Security Monica Monica
lighting shall be installed as required to provide a secure Planning and Planning and
environment for users of the site. Community Community
Develo ment Develo ment
A-4 Materials used on exterior surfaces of the Project shall be Design City of Santa City of Santa
designed to minimize reflective light and glare from the Monica Monica
Project site. Planning and Planning and
~ommunity Community
Develo ment Develo ment
CE-1 Construction To mitigate temporary traffic impacts during construction, Building City of Santa City of Santa
Effects 5.12 the applicant shall prepare and implement a Construction Permit Monica Building Monica
Impact Mitigation Plan to include the plan for traffic and Safety Building and
management during construction. This plan shall be Division Safety Division
subject to review and approval by the City prior to the
issuance of a building permit and, at a minimum,. shall
include the following:
- A public information program to advise motorists o
impending construction activities (e.g. media coverage,
portable message signs and information signs at the
construction site)
- Evidence of notification of the City Engineer and all
other affected agencies for any construction detours or
construction work requiring encroachment into public
rights-of-way, or any other street use activity (e.g., haul
routes)
~-.
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itiga ion , omtor~ng n orcement orntoring
~No. ~ Miti ation Measure Phase Agency 'Agenc~
- Evidence of notification of construction schedules to ail
affected agencies (e.g., Police Department, Fire
Department, Department of Environmental and Public
Works Management, Department of Planning and
Community Development and transit agencies).
- Evidence of notification of construction work with
. affected agencies five to ten days prior to start o
construction activities.
- A traffic control plan for the streets surrounding the work
area approved by the City, which includes specific
information regarding the ProjecYs construction and
activities that may disrupt normal tra~c flow.
- Measures to ensure the prohibition of dirt and demolition
material hauling and construction material delivery
during the morning and afternoon peak tra~c periods
and cleaning of streets and equipment as necessary to
remove construction debris.
- Scheduling and expediting of work to cause the least
amount of disruption and interference to the adjacent
vehicular and pedestrian traffic flow. All weekday
daytime work on City streets be performed between the 4
hours of 9:00 am and 3:00 pm.
- Trucks shall be located on-site and truck queuing on ~ ~
area roadways shall be prohibited.
- Evidence of notification of pre-construction meetings
with affected agencies to properly plan methods o
controlling traffic through work areas.
, - A storage plan showing where construction material and
equipment will be located and screened to the extent
feasible.
CE-2 - During clearing, grading, earth moving, excavation, or Construction City of Santa City of Santa
transportation of cut or fill materials, water trucks or Monica Building Monica
sprinkler systems shall be used to prevent dust from and Safety Building and
leaving the site and to create a crust (to minimize Division Safety Division
fugitive dust} after each day's activities cease.
Provisions shall be made prior to and during watering to
prevent runoff from leaving the site.
CE-3 - During clearing, grading, earth moving, excavation or Gonstruction City of Santa City of Santa
transportation of cut or fill materials, streets and Monica Building Monica
sidewalks within 150 feet of the site perimeter shall be and Safety Building and
swept and cleaned a minimum of twice weekly. Division Safety Division
~,
itiga ion a onitoring n orcemen onitor~ng
INa 'EIR Reference Miti, ation Measure Phase Q-gency A~ency
CE-4 - Du~ing construction, water trucks or sprinkfer systems Construction City of Santa City of Santa
shall be used to keep all areas of vehicle movement Monica Building Monica
damp enough to prevent dust from leaving the site. At a and Safety Building and
minimum, this would include wetting down such areas Division Safety Division
beiween 9:00 am and 12:00 noon and, after work is
completed for the day whenever wind exceeds 15 miles
er hour.
CE-5 Soil stockpiled for more than finro days shall be covered, Construction City of Santa City of Santa
kept moist, or treated with soil binders to prevent dust Monica Building Monica
generation. and Safety Building and
Division Safety Division
CE-6 Construction equipment must be maintained in tune per Construction City of Santa City of Santa
manufacturer's specifications. Monica Building Monica
and Safety Building and
Division Safety Division
CE-7 Equipment shall be equipped with 2-4 degree engine Construction City of Santa City of Santa
timing related or pre-combustion chamber engines. Monica Building Monica
and Safety Building and
Division Safety Division
CE-8 Catalytic converters shall be installed, to the extent Construction City of Santa City of Santa
feasible. t~tlonica Building Monica
and Safety Building and
Division Safety Division
CE-9 Diesel-powered equipment such as booster pumps or Construction City of Santa City of Santa
generators should be replaced by electric equipment, to Monica Building Monica
the extent feasible. and Safety
Division
CE-10 NOx emissions during construction shall be reduced by Construction City of Santa City of Santa
limiting the operation of heavy duty construction Monica Building Monica
equipment to no more than 5 pieces of equipment at any and Safety Building and
one time. Division Safety Division
CE-11 Construction and demolition/grading activities shall Construction City of Santa City of Santa
comply with City of Santa Monica Noise Ordinance. All Monica Building Monica
construction activity that generates noise levels above and Safety Building and
those allowed by the City of Santa Monica shall be limited Division Safety Division
to between the hours of 10:00 am and 3:00 pm.
~7
~ ~ga ion onitonng n orcement onitoring
No. Miti, ation Measure Phase Agency Agency
CE-12 A construction noise reduction plan shall be prepared by a Building City of Santa City of Santa
qualified noise consultant describing the equipment and Permit Monica, Monica,
activities to be used in grading and construction and noise Planning and Planning and
levels generated by these activities. The locations o Community Community
temporary demolition noise barriers required to ensure Development Development
that the noise levels do not exceed 90 dBA at the Department Department
residences shall be specified. This report shall be
submitted and approved by the City's Planning and
Community Development Department prior to issuance o
demolition and/or building perrnits.
CE-13 Any construction equipment used on the site must meet Construction City of Santa City of Santa
the following conditions in order to reduce Nox emissions: Monica Building Monica
and Safety Building and
' Division Safety Division
- The engine size must be the minimum practical size;
- The number of pieces of equipment operating
simultaneously must be minimized through efficient
management practices; and
- Construction truck trips shall be scheduled, to the extent
feasible, to occur durin non- eak hours.
CE-14 All diesel equipment shall be operated with closed engine Construction ~iry of Santa City of Santa
doors and shall be equipped with factory-recommended Monica Building Monica
mufflers. ~, and Safety Building and
Division Safety Division
CE-15 Electrical power shall be used to run air compressors and Construction City of Santa Ciry of Santa
similar power tools. Monica Building Monica
and Safery Building and
Division Safety Division
CE-16 The applicant shall prepare and submit a demolition plan Construction City of Santa City of Santa
for review and approval by the City. The plan shall Monica Building Monica
include methods to maximize salvage and recycling o and Safety Building and
building and landscape materials. The plan shall include a Division Safety Division
recovery rate for each material type in the demolition
contract.
CE-17 During construction and demolition activities, the applicant Construction City of Santa City of Santa
shall separate for recycting all materials that are accepted Monica Building Monica
for recycling in the Los Angeles region, including, but not and Safety Building and
limited to, metals, wood waste and clean fill. Division Safety Division
N
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~
itiga ion onitor~ng n orcemen oni oring
INo. EIR Reference Miti ation Measure ' Phase Agency Agency
~
~CE-18
The applicant shall schedule the removai of reusable and
Construction
City of Santa
City of Santa
~ recyclable materials prior to demolition to maximize the' Monica Building Monica
irecovery rate. and Safety Building and
Division Safety Division
CE-19 The applicant shall provide separate bins for all City of Santa City of Santa
recyclables on site. Such bins shall be labeled clearly in Monica Building Monica
several languages or with universal symbols. The and Safety Building and
applicant shall also provide orientation prior to the start o Division Safety Division
construction for workers to train them to use the recycle
bins provided. If there is insufficient space on-site, the
applicant shall contract with a recycting company to
receive mixed loads for separation and recycling.
CE-20 The applicant shall use pre-engineered or factory cut City of Santa City of Santa
material. Examples of this type of material include, but Monica Building Monica
are not limited to, factory trusses, laminated and other and Safety Building and
engineered wood produces, sheet metal cladding and Division Safety Division
roofing, 9-foot gypsum board, pre-cut headers, and pre-
assembled joist bridging. The applicant shall also use
reusable and recyclable forming materials, such as steel
forms or standard wrood systems, where feasible.
~:
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ATTACH~ENT 1
Resolution to Adopt
Recommendation for General Plan
~ap Amendment
Virginia Avenue Park Expansion
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ATTACHMENT D
Correspondence distributed at the Planning Commission
Meeting of December 19, 2001
Electronic version of attachment is not available for review Document is available for
review at the City Clerk's Office and the Libraries.
s~ pr~ ,;.~ ~ ~ ~
5-A
December 16, 2001
Ladies & Gentlemen of the
Santa Monica Planning Commission
The Pico Farmers Market has been a wonderful addition to the
ambiance of Santa Monica.
If you have never been to a market where you have the choice of 8
kinds of beans, 7 kinds of tomatoes, fruit that is tree ripened, never found at
your local Ralph's and where you can get to know the growers that spend
their days in the sun and pick the produce the day before they offer it to you,
you have missed the flavor and joy of the Pico Market.
What a shame to loose the wonderful choices that those of us that can
not get to the Wednesday market on Arizona.
When we travel to other countries in the world the local markets are
one of the exciting offerings. Not the standard fare that can be picked green
and have a long shelf life, but the real food (grown organically in many
instances) and offered to the public while it is still fresh and viable.
I know that your job is not easy in an area where there is not enough
space and every one wants his own way. Thank you for taking my thoughts
into consideration as one of the Friends of the Pico Farmers Market.
~~~ ~ ~ ~- ~.-
~{ ~~ ~~~ '~
Mary Ellen Ttobley~
1925 Elkgrove A~~~, #3
Venice, CA 90290
~~• '~~a ~'~
. . _. _.._ . a.
Kyle Ferstead - Virginia Park Plan ~ ~ Pa~e 1'
From: <RichardGHirsch@aol.com>
To: <kyle-ferstead@santa-monica.org>
Date: 12/17/01 12:55PM
Subject: Virginia Park Plan
Dear Kyle- I am a 32 year resident of Sm and also have a business on Main
Street. My wife and I have patronized the Pico Farmers' Market since its
opening. Unlike other markets in the community we see all walks of people at
the jPico market. It is cearly a"community" event it the truest sense of the
word. This market offers a service to the local neighborhood that can't be
replaced. If this was lost it would take a source of convienience and spirit
from all who use it. I understand there have been objections to the Virginia
Park Plan. Anything that can be done to include the Pico market in the plan
is critical. JI would attned the Planning Commission meeting but will be out
of town. Please convey my support the members of the Commission. We in Santa
Monica pride ourselves on the diversity of our various neighborhoods. LeYs
keep the Pico neighborhood a vital one.
Thank you for taking the time to read this,
Sincerely, Richard and Claire Hirsch
2727 Washington Ave.
Santa Monica 90403
..
~,~ ~ ~.+~
ATTACHMENT E
Resolution to Adopt a General Plan Land Use Map Amendment
~~ ~~Z~~.
RESOLUTION NO,
(Planning Commission Series)
A RESOLUTION OF THE PLANNING COMMISSION
OF THE CITY OF SANTA MONICA AMENDING THE GENERAL PLAN LAND ~JSE
MAP OF THE CITY OF SANTA MONICA
WHEREAS, on December 12, ~001, the Planning Commission adopted a
Resolution of Intention announcing its intention to recommend amendment of the General
Plan Land Use Map; and
WHEREAS, the Planning Commission conducted a public hearing on
December 19, 2001, to consider public testimony prior to making recommendations to the
City Council concerning amendments to the General Plan Land Use Map to change the
2.9 acre parcel located at the northwest corner of Pico Boulevard and Cloverfield
Boulevard from the Service and Specialty Commercial Land Use Category to the Parks
Land Use Category, and to change the 0.8 acre parcel located west of the park along
Pico Boulevard from the Medium Density Housing Land Use Category and Specialty
Service Commercial Land Use Category to the Parks Land Use Category; and
WHEREAS, the Planning Commission has fully considered the Virginia
Avenue Park Expansion Environmental Impact Report; and
WHEREAS, comments were received during the forty-five (45) day public
comment period and the responses have been incorporated into the public record; and
~
:~~: 11~31
WHEREAS, an Environmental Impact Report for the Virginia Avenue Park
Expansion that included the analysis of the General Plan Land Use Amendment was
certified by the Planning Commission on December 19, 2001; and
WHEREAS, the Planning Commission considered the Virginia Avenue Park
Expansion Project on December 19, 2001, which included the General Plan Land Use
Map Amendment, and forwarded their recommendations to the City Council; and
NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF
SANTA MONICA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Pursuant to the Santa Monica Municipal Code Section
9.04.20.18.080, the Planning Commission does hereby recommend amendment of the
City of Santa Monica General~ Plan Land Use Map as set forth in Exhibit A, attached to
this Resolution;
SECTION 2. The Planning and Community Development Director shall
certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be
in full force and effect.
~.°~ ~~~32
APPROVED AS O FORM:
Marsha Jon Moutrie
City Attorney
Adopted and approved this day of _, 2001.
Kelly Olsen,
Chairperson
I hereby certify that the foregoing Resolution of Intention No. 01-007 was duly
adopted at a meeting of the Planning Commission on the 19th day of December, 2001,
by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Suzanne Frick
Director, Planning & Community
Development Depa~tment
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ATTACHMENT F
Ordinance Amending the Official Districting Map
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CA:f:\atty\mu n i\laws\ba r\Cou nciIVAP-8.wpd
City Council Meeting 1-22-02 Santa Monica, California
ORDINANCE NUMBER (CCS)
(City Council Series)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
AMENDING THE OFFICIAL DISTRICTING MAP TO REZONE 2101 PICO
BOULEVARD FROM HIGHWAY COMMERCIAL (C4) DISTRICT, LOW DENSITY
MULTIPLE RESIDENTIAL (R2) DISTRICT AND LOW DENSITY MULTIPLE
RESIDENTIAL WITH AN OFF-STREET PARKING OVERLAY (R2A) DISTRICT TO
DESIGNATED PARKS (DP) DISTRICT; TO REZONE 2115 PICO BOULEVARD FROM
HIGHWAY COMMERCIAL (C4) DISTRICT TO DESIGNATED PARKS (DP) DISTRICT;
TO REZONE 2121 PICO BOULEVARD FROM HIGHWAY COMMERCIAL (C4)
DISTRICT TO DESIGNATED PARKS (DP) DISTRICT; AND TO REZONE 2233 PICO
BOULEVARD FROM HIGHWAY COMMERCIAL (C4) DISTRICT TO DESIGNATED
PARKS (DP) DISTRICT
WHEREAS, as part of the Virginia Avenue Park Expansion Project, an application
was filed in accordance with Zoning Ordinance Section 9.04.20.16.020 requesting that the
Official Districting Map be amended to rezone the property located at 2101 Pico Boulevard
from Highway Commercial (C4) District, Low Density Multiple Residential (R2) District and
Low Density Multiple Residential with an Off-Street Parking Overlay (R2A) District to
Designated Parks (DP) District; to rezone the property located at 2115 Pico Boulevard from
Highway Commercial (C4) District to Designated Parks (DP) District; to rezone the property
located at 2121 Pico Boulevard from Highway Commercial (C4) District to Designated
Parks (DP) District; and to rezone the property located at 2233 Pico Boulevard from
Highway Commercial (C4) District to Designated Parks (DP) District; and
~
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WHEREAS, an Environmental Impact Report was prepared which analyzes the
environmental effects of the Virginia Avenue Park Expansion Project; and
WHEREAS, on December 19, 2001, the Planning Commission, as Lead Agency,
reviewed the Final Environmental Impact Report in full compliance with State and City
CEQA Guidelines; and
WHEREAS, on that date, the Planning Commission certified the Final Environmental
Impact Report for the Virginia Avenue Park Expansion Project, made findings necessary
to approve the Virginia Avenue Park Expansion Project, adopted a Statement of Overriding
Considerations, and a Mitigation Monitoring Plan; and
WHEREAS, on December 19, 2001, the Planning Commission held a public hearing
on the proposed Districting Map amendments and made recommendations to the City
Council to adopt the amendment following the hearing; and
WHEREAS, the City Council held a public hearing on the proposed amendment;
and
WHEREAS, the City Council finds and declares that the Santa Monica Planning
Commission properly certified the Final Environmental Impact Report for the Virginia
Avenue Park Expansion Project, properly made findings necessary to approve the Virginia
Avenue Park Expansion Project, property adopted a Statement of Overriding
Considerations, and properly adopted a Mitigation Monitoring Plan in full compliance with
State and CEQA Guidelines; and
WHEREAS, the City Council finds and declares that the proposed amendments are
consistent in principle with the goals, objectives, policies, land uses, and programs
specified in the adopted General Plan, in that the Official Districting Map Amendments
2
~~~ ~•~2~J~
consolidate the existing site and the additional acreage under one zoning district,
converting a portion of the existing park land with a C4 underlying zoning and including the
new acreage, which is C-4, R2, and R2A into the overall Designated Parks (DP)
designation, and in that the project is consistent with General Objective 1.1 of the Land
Use Element which calls for improving the quality of life by providing a balance of land uses
including adequate park space and green landscaped space throughoutthe City, and Land
Use Element Policy 1.11.1 which encourages the development of parks and recreation
facilities to meet the needs of residents with attention to creating amenities forfamilies with
children; and
WHEREAS, the City Council finds and declares that the public health, safety, and
general welfare require the adoption of the proposed amendments, in that as detailed in
the City's Open Space Element, the City has limited open space. The City has only
approximately419 acres of public open space, which occupies approximately eight percent
of the total land within the City. Most of the City's open space is concentrated at the Santa
Monica State Beach on 245 acres of land This open space is used by hundreds of
thousands of persons living throughout the Southern California region and beyond. Only
113 acres of land in the City are dedicated to parks. The City's park space per capita is
significantly less than most cities and well below the national guidelines set by the National
Recreation and Parks Association. The creation of additional open space to be protected
as parkland with an Official Districting Map Amendment will permanently increase the
amount of open space in the City,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES ORDAIN AS FOLLOWS;
3
*-~~ ~~~~rJ ~.
SECTION 1. The Official Districting Map of the City of Santa Monica is hereby
amended as set forth as Exhibit "A."
SECTION 2. Any provision of the Santa Monica Municipal Code or appendices
thereto, inconsistent with the provisions of this Ordinance, to the extent of such
inconsistencies and no further, are hereby repealed or modified to that extent necessary
to effect the provisions of this Ordinance.
SECTION 3, If any section, subsection, sentence, clause, or phrase of this
Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court
of any competent jurisdiction, such decision shall not affect the validity of the remaining
portions of this Ordinance. The City Council hereby declares that it would have passed this
Ordinance, and each and every section, subsection, sentence, clause, or phrase not
declared invalid or unconstitutional without regard to whether any portion of the Ordinance
would be subsequently declared invalid or unconstitutional.
4
~~ i,~~~
SECTION 4. The Mayor shall sign and the City Clerk shall attest to the passage
of this Ordinance, The City Clerk shall cause this ordinance, or a summary thereof to be
published once in the official newspaperwithin 15 days after its adoption, This Ordinance
shall be effective 30 days from its adoption,
APPROVED AS TO FORM:
,
,
~ ~ ~ ~~ ?. ~ <
MAR~HA ~~NE MC7EJT~IE:
City Attorney ~~
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ATTACHMENT G
Site Plan, Floor Plans and Elevations
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