SR-303-010
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JAN 3 0 1990
GS:SES:DA:bat - 01/11/90
(CCl141B)
Council Meeting: January 23, 1990
Santa Monica, California
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TO:
Mayor and City Council
FROM:
City staff
SUBJECT:
Recommendation to Award Contract for the stewart
street Park Renovation to American Landscape Inc.
Introduction
This report requests the City Council award a contract for the
stewart street Park Renovation to American Landscape Inc., the
lowest responsible bidder, in the amount of $183,121.00.
Backqround
stewart street Park Improvements became part of the capital
improvement proj ects budget in fiscal year 1987/88.
Under the
terms of the California Park and Recreation Facilities Act of
1984, the state of California made $78.5 million available over a
three-year period for Regional Competitive Grants. During fiscal
year 86/87, $11,970,500 was allocated to the District in which
Santa Monica is located. Applicants' projects competed in three
separate categories: regional serving, community serving and
neighborhood serving. No matching City funds were required for
these grants.
Stewart street Park - Phase IV Development was approved for
funding under the act and $200,000 was made available for stewart
street Park in fiscal year 1987/88.
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The bid documents required the contractor to submit a base bid
for filling and regrading of the site beyond the existing play-
fields; replacement of the existing turf and irrigation systems
in the areas affected by this construction; the addition of paved
walkways to create an internal pedestrian loop; and the base con-
struction of two play areas IIAII and IIBII. The bid documents re-
quired the contractors to submit alternate prices for sixteen
items.
A Notice Inviting Bids was published on November 23 and 24, 1989
in the Evening outlook and in four construction journals. Bid-
ding packages were requested by ten contractors and were also
forwarded to nine minority/small business contracting associa-
tions and one organized labor council. Bids were received,
opened and publicly read on December 21, 1989. Five bids were
received.
Based on the bids received, staff recommends awarding the base
contract along with the following alternates:
Alternate Item 3: This item adds a regulation high school
size concrete basketball court to the east side of the park.
Alternate Item 4 (Play Area "A"): This item provides a
totally accessible safety surfaced play area with equipment
specially designed for wheelchair use. It is recommended
for ages 3 to 12.
Alternate Item 7 (Play Area "BII): This item provides play
area "B" with equipment recommended for ages 7 - 12.
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Alternate Item 9: This item adds benches for supervision of
the play areas and along the pedestrian walkways.
Al terna te Items 14 and 15: These items add 24" box and
36" box trees at strategic locations in the park.
The bids including the 5 selected alternatives were as follows:
Base Bid
Base Bid
with Alternates
American Landscape, Inc. $ 87,646.00
Calex Engineering Company $113,000.00
$183,121. 00
$209,244.75
$226,540.00
Terra-Cal Construction Inc. $122,650.00
Wakeham-Baker Inc. $140,140.00
$245,465.00
Hines Construction $149,305.00
$254,317.00
City Engineers Estimate
$180,875.00.
References for American Landscape, Inc. have been checked and
their work was found to be satisfactory. In addition, American
Landscape, Inc. has performed work in the past for the City and
their work was satisfactory.
Financial Impact
Funds required for the contract are as follows:
Construction Contract Total................ $183,121.00
Contingencies.............................. 16,379.00
Total Funds Required....................... $199,500.00
Appropriation authority in the amount of $199,500.00 is currently
available for this project in CIP Account Numbers 20-740-511-
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20887-8923-99073
($194,500)
and
01-740-511-21189-8919-99073
($5,000) .
Recommendations
It is recommended that the city council:
1. Award a contract for the stewart street Park Renovation to
American Landscape Inc., the lowest responsible bidder, in
the amount of $183,121.00; and
2. Authorize the City Engineer to issue any change orders
necessary to complete additional work to the extent of funds
available in accordance with Administrative Instruction on
Change Orders.
Prepared by: stan Scholl, Director of General Services
Desi Alvarez, P.E., city Engineer
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