SR-303-007 (5)
EPWM: CC: AA:LF: MM:F:\DATA\SPFILES\SP1926 Skatepark\ccSP1926.DOC
City Council Meeting: March 11, 2003 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT:Award of a Design-Build Pre-construction Services Agreement to
California Landscape and Design, DBA California Skateparks
Introduction
This report recommends that the City Council authorize the City Manager to negotiate and
execute a design-build pre-construction, design and engineering services agreement with
California Landscape and Design, DBA California Skateparks in a total amount not to
exceed $40,500 and approve a contingency of $6,075.
Background
The City of Santa Monica has strong demand for places to skate and limited options for
space to build a skate facility. Skating is the third largest participant sport among children
ages 8-18. Currently, skateboarders in Santa Monica tend to congregate at Clover Park,
Douglas Park, the Boys & Girls Club, Santa Monica State Beach, school sites, and at the
Third Street Promenade (although skating and bike riding is not permitted at this location).
In spite of the public demand, there is no designated public land solely dedicated to
skating within the City.
To respond to the increased demand for skating opportunities, funds were identified in
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the City’s FY 2001-02 Capital Improvement Budget for establishment of a permanent
skate park. A comprehensive search for an available City site was conducted, including
consideration of vacant land, open spaces such as Santa Monica State Beach, public
lands such as the Airport and the Civic Center, and all 24 City park sites. Staff identified
an area within Memorial Park as the most appropriate location at which to build a
permanent skate park.
On April 25, 2002, the Recreation & Parks Commission held a broadly advertised
meeting to discuss plans for a permanent skate park facility to meet rising demand for
this popular recreational activity. The meeting was advertised in the Santa Monica Daily
Press and Surfsantamonica.com. In addition, 1,500 flyers announcing the meeting were
distributed at various locations throughout the City and mailed to individuals on the
Community & Cultural Services mailing list. Eight speakers, including several youth
skateboarders, addressed the Commission. Youth were supportive of the skate park
proposal for Memorial Park while several adults encouraged siting a larger facility near
Santa Monica State Beach. Commissioners commented that a long-term strategy is
needed to address the community’s demand for skating facilities and that the proposed
location is suitable for the first phase. The Recreation & Parks Commission formally
recommended the site at its June 20, 2002 meeting.
On July 9, 2002, the City Council approved Memorial Park as the location for a
permanent skate park facility. The site was selected because of its central location
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within the City, the park setting, the distance from residential properties, availability of
parking, transit service (along two bus lines), and adjacency to the Police Activities
League (PAL) facility which includes a youth drop-in center. Because of the critical link
between the design and construction of the park (the concrete work requires special
skills and needs to be carefully built to exacting standards), the skatepark is being
planned as a design-build project, which will also reduce the amount of time it takes to
complete.
Selection of Design-Builder
On September 6, 2002, a Request for Bids (RFB) for design-build services was prepared
and distributed to 26 firms. The RFB was published in the “California Section” of the Los
Angeles Times. On September 30, 2002, the City received responses from three firms,
which were evaluated by a selection committee including representatives from the
Departments of Community and Cultural Services and Environmental and Public Works
Management. The selection committee unanimously recommends California Landscape
and Design, Inc. dba California Skateparks for this project on the basis of the City’s best
bidder criteria, as set forth in Santa Monica Municipal Code Section 2.24.072, as follows:
1. California Skateparks and team submitted a competitive price for fees
related to pre-construction, design and engineering services;
2. California Skateparks and team has extensive experience and is an industry
leader;
3. California Skateparks and team has an excellent track record in the
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development of skatepark projects;
4. California Skateparks and team has proven methods for completing projects
in a timely manner;
5. California Skateparks and team has the financial resources to complete the
project;
6. California Skateparks and team has a reputation for character and integrity
in the development of their projects; and
7. California Skateparks and team has presented an experienced project
development and construction team. California Skateparks and their team’s
qualifications and previous project experience include over 30 completed
skate parks. Projects completed for municipal clients include design-build
skate parks for Fontana, CA and La Plata, MD, and skate parks in Upland,
Monrovia, Bell Gardens, and Corona, CA. They also completed work on the
Mission Valley (San Diego) YMCA, Bellflower, South Bend, IN, and Borrego
Springs Skatepark.
Staff contacted references which all reported that the work performed by California
Skateparks is excellent. The California State Contractors’ License Board verified the
license is current, active, and in good standing.
Next Steps
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Following execution of the contract, the team will begin targeted youth outreach, the
community review process, and preparation of schematic designs. Once this process is
completed, staff will return to the City Council with the schematic design and proposed
guaranteed maximum construction price, at which time, the second phase of the
contract for the construction would be activated. Staff anticipates having this project
ready to begin construction in early fall 2003.
Budget/Financial Impact
FUNDS REQUIRED:
Contract $40,500
Contingency $ 6,075
Total Required $46,575
Funds in the amount of $46,575 are available in Parks & Recreation Fund (authorized by
Quimby Act) account C53075202, Skatepark.
The City Council approved the Skatepark project site in July 2002. Because of the
tremendous need for a recreational facility for skaters (skating is the third largest
recreational activity for ages 8-18 and has no permanent facility in Santa Monica) a
significant portion (34%) of this $572,000 project is funded by a non-General Fund source,
and there are minimal operating costs. This CIP project was not identified in budget
discussions as one for deferral.
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Recommendation
Staff recommends that the City Council:
1. Award a design-build pre-construction, design and engineering services agreement
for the project, in a total amount not to exceed $40,500 and approve $6,075 in
contingency funds; and
2. Authorize the City Engineer to issue any necessary change orders within budget
authority.
Prepared by: Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Barbara Stinchfield, Director of Community and Cultural Services
Brett Horner, Senior Admin. Analyst, Community and Cultural Services
Lauren Friedman, Senior Architect
Miriam Mulder, Architect
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