SR-303-006
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DEe 12 \989
GS:SES:DA:DO:bat 12/8/89 Santa Mon1ca, Cal1fornia
(CC1174) "'J~ - 000
Council Meeting: December 12, 1989
TO:
FROM:
SUBJECT:
Mayor and City Counell
C1ty Staff
Recommendat1on to Award Contract for Alteration and Renovation
of the Marine Park Recreation Center to Facil itate Use as a
Ch1ld Care Center.
IntroductlOn
This report requests the Clty Councll award a contract. contingent upon City
Council approval of Item llC, for alteration and renovation of Marine Park
Recreation Center for use as a Chlld care center to Kevln Kraus Construction
Co., the lowest responsible b1dder, In the amount of $298,100.00.
Background
In October of 1988, the Clty Councll approved the use of a portion of the
Marine Park Recreatlon Center for a 3,000 square foot children's day care
center for children of C1ty employees as well as resldents of the C1ty.
Plans for alteration and renovation of the faci11ty were prepared by the
General Servlces Department, ClVll Engineenng DivislOn in consultation with
an archltectural firm speclal iZlng in Chlld care center design and with a
local Chlld care center director with expertlse in lnfant care and State
licensing requ1rements.
A Notice Invlting Bids was publ1shed on October 31 and November 1, 1989, in
the Even1ng Outlook and in four constructlon Journals. Biddlng packages were
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a 1 so forwarded to ei ght
t-K
DEe 1 2 1989
requested by eleven contractors and were
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minorltyjsmall business contracting associatlons and one organlzed labor
council. While numerous bidding packages were requested, there was dlfflculty
in obtalning bids due to the nature and relatlvely small Slze of the project.
To obtain addltlonal bids an Addendum was issued extending the bld opening one
week.
Blds were recelVed, opened and publ icly read on December 8, 1989. Six bids
were received as follows:
Kevin Kraus Construction Co.
M.S. Construction & Electrlcal Contractor
California IBA Inc.
J. Grothe Enterprises, Inc.
Cavecche Engineerlng & Construction Co., Inc.
Hugh F. Peters & ASSoclates
BASE BID
$248,750.00
$249,950.00
$329,785.00
$334,919.00
$390,168.00
$399,999.00
Clty Engineer's Estimate
$ 300,000.00
The bid documents required that contractors submlt prlces for seven Additive
Alternate items. Listed in Table 1 is a summary of the Additlve Alternate Bid
items and prices by Contractor.
Staff recommends acceptance of the following Alternate items 1n the order
shown:
5A. Outdoor Storage Areas: These areas though outside the building are
incorporated into the basic bUllding structure and of the same materials
as other work on the proJect. They are integral to outdoor functions and
equipment securlty.
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1A Outdoor Play Equ1pment: Play equipment selected by the day care
consultant for the three specif1c age groups and developmental levels.
7A Outdoor Pav1ng Area: All weather surface for games, tr1cycle riding and
various organizat1onal and developmental functions. Prov1des contalnment
border for sand filled play areas.
Financ1al Impact
Funds required for the contract are as follows:
Base B1d $ 248,750.00
Additive Alternates lA, 5A, 7A 49,350.00
Construction Contract Total $ 298,100.00
Cont1ngenc1es 30,000.00
Total Funds Requ1red $ 328,100.00
Appropr1ation authority 1n the amount of $279.015 is currently available for
thi s project in eIP Account Numbers 01-710-262-26590-8910-99177 ($85,100),
01-710-262-26589-8910-99177 ($143,915) and 53-740-511-26490-8923-99193
($50,OOO). Funds in the amount of $49,085.00 must be appropr1ated from
General Fund reserves to eIP Account Number 01-710-262-26590-8910-99177 to
complete fund1ng for th1S proJect.
Recommendation
It 1S recommended that the City Council:
1. Award a contract. cont1ngent upon City Council approval of Item 11C, for
alteration and renovat1on of the Marine Park Recreat10n Center to Kevin
Kraus Constructlon Co., the lowest responsible bidder, in the amount of
$298,100.00;
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2. Approprlate funds ln the amount of $49,085.00 from General Fund reserves
to CIP Account Number 01-710-262-26590-8910-99177 to complete funding for
the project; and
3. Authorlze the City Engineer to issue any change orders necessary to
complete additional work to the extent of funds available in accordance
with Administratlve Instructlon on Change Orders,
Prepared by: Stan Scholl, Director of General Services
Desl Alvarez, Clty Engineer
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