SR-303-005 (6)
~{)3-00S
Santa MOilfa, Cal~fornia
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Council Meeting:
August 14, 1984
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AU6 1 4 JJ14
TO: Mayor and C~ty Counc~l
FROM: C1ty Staff
SUBJECT: Renovat~on of the L~ncoln Park Tot Lot
Introduct1on
Th1S report requests the City Council reject all bids for the
renovatlon of the Llncoln Park Tot Lot. The report also lnforms
Council of staff's proposal to proceed wlth the proJect.
Background
During the FY 1982-83 budget sessions, the Clty Counc~l approprl-
ated funds 1n the amount of $15,000 for the renovation of a Tot
Lot 1n Lincoln Park. The funds were reappropr1ated in FY 1983-
84. On July 28, 1983, the Clty was notif1ed that th~s project
had been approved by the State for a Land and Water Fund match1ng
grant 1n the amount of $15,120 for a total project of $30,120.
A Not1ce Invltlng Blds was pUblished on May 31 and June 1, 1984,
1n the Evening Outlook and 1n 9 construction Journals. Plans and
speclflcatlons were issued to 11 contractors. Bids were opened
and read publlcly on June 11, 1984, by the Deputy Clty Clerk.
Two blds were recelved as follows:
Ryco Constructlon Company
$81,116
Damon Constructlon Company
85,615
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AU6 1 4 19N
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Council Meeting: 4I5ust 14, 1984 Santa Mo~a, Cal~forn~a
On June 26, Councl1 was asked to reJect the b~ds because they
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exceeded funds ava~lable. The item was referred back to staff to
clarify the use of City Forces to perform some of the work. Ad-
d~t1onally, an informat~on report was submitted to Counc11 that
attempted to expla~n the large d1screpancy ~n the bids. Staff
discussed the low b1d w1th the contractor. No sat~sfactory ex-
planation was rece~ved as to why the b1d exceeded the C1ty'S
estimate.
To proceed w~th the proJect Staff proposes to rebid the per~meter
fencing and concrete work to the extent of the funds available.
Major reductions wlll be made ~n the quant1ty of concrete seat
walls to be ~nstalled. The eX1sting shade structure that was to
be demol~shed will remain. All play equ1pment shown on the
or1g1nal plan 1S on order and w1ll be 1nstalled by C1ty forces
upon delivery. Sand w~ll be purchased and 1nstalled by the C1ty.
It is ant~cipated that play equ1pment wll1 be rece1ved and 1n-
stalled 10 early September. Staff antic1pates that fencing and
concrete work w1ll be awarded 1n September and completed 1n Oc-
tober of th1S year. The C1ty Attorney has determined ~t lS not
necessary to approve th1S Clty forces work through Council
resolut10n.
Budget/F1nancial Analys~s
There 1S no budget or f1nanClal impact assoclated with the rejec-
t10n of bids for th~s proJect.
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Councl.l Meetl.ng:
lust 14, 1984
Santa Mo~a, Californl.a
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Recommendatl.on
It 15 recommended that Cl.ty Counc11 reJect all bids for the ren-
ovation of the L1ncoln Park tot lot and dl.rect staff to proceed
w1th the work as outl1ned l.n the report.
Prepared by: Donald T. Arnett, Dl.rector
Recreatlon and Parks
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