SR-303-003 (6)
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Santa Monica, ca~ornia, November 19. 1979
TO:
FROr~:
SUBJECT:
Mayor and City Council
707~P{J3 ) 111
City Staff
NOV 2 7 1979
Douglas Park Lawn Bowling Green Fence
IntroductlOn
ThlS report concerns the lnstallation of the fence around the lawn bowllng green
at Douglas Park.
Background.
At ltS May 8, 1979 meeting, (Item 6 M) the Clty Council awarded a contract as
shown below to Ryco Constructlon Company for the renovatlon of the Douglas Park
lawn bowllng green.
Contract Bid Prlce
Inspection
$ 52.225
- 6.047
882
$ 47,000
Negotlated Reductlon
Funding Sources
Communlty Development Block Grant Funds
Joslyn Foundatlon
5) 25,500
17,500
43.000
4,000
$ 47,000
Santa Monica Lawn Bowllng Club
*Lawn Bowling Club also procured 800 cubic yards of sand at no
cost to the City.
The funds avallable were $4,000 below the necessary amount. Councll did not
authorlze the approprlatlon of the $4.000. The councll voted, however, 4-2 ln
favor of awardlng the contract. At the June 26, 1979 Councll meeting, (Item 13 A)
staff requested Council again to appropriate the $4,000. The approprlation was
not approved. The Lawn Bowling Club then offered to provlde the additional $4,000
to cover the contract work.
That brought the amount contributed by the
J1/B
NOV ?, 7 1979
...
TO: Mayor and C1 ty ccAti 1
.
November 19, 1979
-2-
Foundation and/or the Lawn Bowling Club to $21,500. The remainder of the
fund1ng for this project was provided by Community Development Block Grant Funds
1n the amount of $25,500, for a total amount of $47,000.
The Lawn Bowling Club, which pays approximately $2,400 per year for the use of
th1S site as a permit fee, has continually requested the 1nstallation of a
higher fence such as that now 1nsta1led to reduce the vandal1sm. With the
prev10us waist-high fence there has been considerable and continual vanda11sm
problems and abuse of the bowl1ng green. The vandalism has ranged from people
practicing golf Ch1p shots to young people riding their b1cycles on the green.
Staff had previously considered the installation of a 6-foot fence to be un-
attract1ve. Since the installation of the fence for the protection of the area,
it is now staff's op1nion that the present fence 1S more attractive both aesthet1cally
and functionally than the previous fence.
During the construction phase the eX1st1ng waist-h1gh fence was partially removed
to allow access. As construct1on neared completion some vandal1sm occurred even
with the existing fence 1n place. Conslder1ng the past record of vandalism on the
green, the current vandal1sm to the new construction, and the Clty'S $47,000
investment, lt was considered prudent to install the 6-foot high green vinyl fence.
Because of the turf plant1ng, tlming was cr1tical to the success of the entire
proJect. The contractor completed his work on Friday, August 3. The turf was
planted on Saturday, August 4. The installation of the fence was completed the
last few days of construction when the interference w1th the contractor was
minimal. Staff has had leeway on public work projects under $5,000 to perform
necessary work, and due to this tight scheduling there would not have been tlme
to consult with the Councilor to request the transfer of funds.
TO: Mayor and C1ty co4llh1
~ November 19t 1979
-3-
Staff feels that the $47tOOO investment at th1S site justifies the 6-foot fence
as a protective measure. The 1nstallation of the fence cost $3t165 and was
not included 1n the $47,000, however, funds are available from a previously
approved proJect. that of refinishing the tennis courts at L1nco1n Park. The
Santa Monica TennIs Patrons and Santa Monlca Tennls Club paid for the renovation
of these courts from their dues and tournament fees. The installation cost for
the SlX foot fence will need to be paid even 1f the fence 1S replaced by a lower
fence. Should the CIty Council deslre a lower waist-hlgh fence landscaped wlth
shrubbery they will need to appropriate an addltional $4,260. It 1S Staff's
opinion the installation of the lower fence wl1l require a great deal more
ma1ntenance than the existing fence, w1ll reduce v1sual security from the streett
and wlll not prov1de the necessary protection for this slte.
Alternatlves
1. Council may approve the transfer of 53,165 from the Lincoln Park Tennis
Court Resurfacing to the Lawn Bowling Green Renovation to pay for the
installatlon costs of the existing chaln 11nk fence.
2. CouncTl may Tnstruct the City Manager to have the existIng fence removed
and replaced wlth a waist-h1gh chain link fence and shrubbery, and
appropriate $4,260 for removal and lnstallatlon from the unbudgeted Rec. Un1t
Tax Fund and authorlze the transfer of the $3t165 for payment of the eXlstlng
fence installation.
Recommendation
Staff recommends alternative no. 1 that the Clty Council transfer $3.165 from
the resurfac1ng of the tennis courts at Llncoln Park to the construction of the
lawn bowling green at Douglas Park.
Prepared by: Donald T. Arnett, Director
Recreatlon and Parks
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