SR-303-002 (6)
· 3 Cl?; ~oo-z.. .
Santa Monica, California, January 12, 1978
To:
Mayor and City Council
From City Staff
Subject. Landscape Architect
J I A
JAN 24 1978
Introduction'
This report recommends the firm of Kammeyer, Lynch and Partners, Inc.
for the development of a Master Plan, Environflental documents and indi-
cates the fee for the preparatlon of these items.
Background:
A committee composed of the Director of Recreation and Parks, Park
Superintendent, City Engineer and Principal Planner interviewed six
landscape architectural firms. They were' Robert Herrick Carter
and Associates, Iwanaga Associates, Royston, Hanamoto, Beck & Abey,
EDAW, Lang and Wood, and Kammeyer, Lynch and Partners, Inc. As a
result of these interviews and the checking of references on the
performances of the agencies, the firm of Kammeyer, Lynch & Partners
is recommended to be retained to do the necessary Master Plan and
Environmental documents. Working drawings and bid documents are
not part of this proposed contract.
Kammeyer, Lynch and Partners has strong experience in park design
and development. The City of Irvine has used them several times
and recommends them very favorably.
The scope of their work shall be as follows.
Scope and Process
1. Architect shall prepare and furnish to the City a Master Plan
utilizing the follo~ing approach:
1 J A
JAN 2 4 1978
To
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Mayor and City Council
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January 12, 1978
A. Four general community meetings for citizens interface
shall be held. The meeting schedule shall be phased in
coordination with the City.
Five specific meetings with the Recreation and Parks
Commission and City Council for special focus on draft
and final Master Plan shall be held. The meeting schedule
shall be phased in coordination with the City.
Meetings as required with City departments and representatives
in developing the Master Plan shall be held.
B Architect shall use a work flow process with the following
phases
1. Project Initiation and Objectives.
2 Programming and Data Collection
3. Schematic Development
4. Master Plan.
5. Environmental Statement.
C Work products shall be finalized as follows.
1. Master Plan of the total project showing the general
arrangement of all facilities including play, recreation
building, parking, walkways, plantings.
2. Schematic building plan for the community recreation
center.
3
Drawings (sections)
showing the general character
of the facility.
4. A probable construction cost estimate of the development.
5. An environmental statement incorporating the State and
Federal requirements for this level of planning effort.
To
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Mayor and City Council
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January 12, 1978
D. Upon completion of the Master Plan, architect will deliver
to the City all drawings, data and information relative to
the project.
2. The time table for completion of the Master Plan process shall
be as follows:
A. Project initiation, four general community meetings, January
25, 26, 30, 31.
B. Programming, data collection, schematic draf~ Master Plan,
February 1 through April 20
C. Present to Recreation and Parks Commission, April 20.
D. Revisions, present final Master Plan to Recreation and Parks
Commission, May 18. (20 copies)
E. City Council approvals, June 13, 27, and July 11.
This time table is based on the City providing accurate topography
base maps; necessary soil reports; and timely approvals.
3. All services to be rendered here under shall be subject to the
direction and approval of the Director of Recreation and Parks.
Compensation and Payment
1. The method of compensation shall be fixed maximum amounts including
reimbursable charges for the work as outlined in the scope
A. Attendance at public meetings not to exceed Sl,170.
B. Prepare Master Plan schematic building plan, character
drawings, probable cost estimates plus supportive work,
fixed fee, S14,700.
C. Prepare environmental documents not to exceed $4,100.
2. Reimbursable items include reproduction charges and photography.
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To: Mayor and City Council
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-4-
January 12, 1978
These charges wLll be invoiced at 1.15 times the direct cost
and are not to exceed $150. Costs exceeding this amount must
receive prior approval of the Director of Recreation and Parks.
3. Extra work is considered any work either not called for within
this agreement or revisions required by the City on previously
approved work. Extra work will be conducted on an hourly basis,
at straight time at the following rates:
Principal in Charge $ 40.00 per hour
Project Manager $ 30.00 per hour
DesLgner $ 25.00 per hour
Staff $ 20.00 per hour
Architect shall have prior approval from the City for any extra
work
The architect has indicated that there would not be a fee
differential between Master Planning a 14 acre park and a 20-25 acre
park. The only exception would be if there was a desire upon the
part of the City for a more extensive design than normally produced
in a Master Plan.
4 Architect shall invoice the City monthly in proportion to the
time expended on the project. Payments shall be made within
thirty days.
Recommendation
Staff recommends Council approve the hiring of Kammeyer, Lynch and
Partners as the landscape architect for Clover Park, in an amount
not to exceed $20,120, and direct the City Atrorney to prepare the
necessary legal contract and authorize the City ~anager to sign.
Prepared by
Donald T. Arnett
DTA.ll