SR-303-002 (2)
EPWM:CP:AA:LF:SA: F:\DATA\SPFILES\SP1855 \cc1855c.doc
Council Meeting: October 23, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Contract for the Clover Park Trailer Office Addition
Introduction
This report recommends that City Council authorize the City Manager to execute a contract
with Alfa 26 Construction, the second best bidder, for the Clover Park trailer office addition
project in an amount not to exceed $269,000 and to approve $27,000 in contingency funds
for this project.
Discussion
On September 25, 2001, City Council awarded a construction contract to Spilat
Construction Corporation for the Clover Park trailer office addition. At that time all
references were checked and the contractor’s license was verified to be valid and in good
standing. By letter dated October 4, 2001, Spilat Construction Corporation informed City
staff that their State Contractor’s License was suspended due to a civil judgment. As a
result, Spilat is unable to execute a construction contract with the City and the City will
pursue remedies against Spilat.
The second best bidder for this project is Alfa 26 Construction. Alfa 26 Construction
submitted a complete and responsive bid, furnished a list of references, which reported
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that the contractor’s work was satisfactory and that work was completed in a timely and
cost efficient manner. Additionally, Alfa 26 Construction successfully completed
improvements to the downtown Parking Structures for the City of Santa Monica. The
California Contractors State License Board verified that the contractor’s license is current,
active and in good standing. Alfa 26 Construction’s bid is $3,400 higher than the awarded
bid of Spilat Construction Corporation.
Financial/Budget Impact
FUNDS REQUIRED
Contract $269,000
Contingency $ 27,000
Total $296,000
Funds are available in the following accounts:
C01048201.589000 “Clover Park Offices” $199,150
C01066001.589000 “PMP – Basketball Court Resurfacing” 96,850
Total Available: $296,000
Recommendation
Staff recommends that the City Council:
1. Award the bid to Alfa 26 Construction and authorize the City Manager to
negotiate and to execute a construction contract for Clover Park Trailer Office
addition in an amount not to exceed $269,000;
2. To approve contingency funds in the amount of $27,000 for this contract; and
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3. Authorize the City Engineer to issue any necessary change orders to complete
additional work in accordance with the Administrative Instructions on change
orders.
Prepared by: Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Barbara Stinchfield, Director of Community and Cultural Services
Karen Ginsberg, Assistant Director of Community and Cultural Services
Elaine Polachek, Open Space Manager
Lauren Friedman, Senior Architect
Sam Aslanian A.I.A., Civil Engineer Associate
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