SR-303-001-05
EPWM:CP:AA:LB:RS:IC F:\DATA\SPFILES\SP1652\CC1652dalygenik.doc
Council Meeting: September 12, 2000 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Authorize the City Manager to Negotiate and Execute a
Professional Services Contract with Daly Genik Architects for Design and
Engineering Services for the Park Buildings Replacement Project
Introduction
This report recommends that the City Council authorize the City Manager to negotiate and
execute a phased contract with Daly Genik Architects for architecture and engineering
services for the Park Buildings Replacement Project, in an amount not to exceed
$464,000, including contingency.
Background
The Park Buildings Replacement Project is part of the Citys Parks and Recreation Master
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Plan, a 20-year blueprint for nearly $142 million worth of improvements to and expansion
of the Citys parks, open spaces, and community facilities. The Plan was conceptually
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approved by the City Council in 1997. The goal of the Park Buildings Replacement Project
is to improve safety, maintenance, aesthetics, sustainability and ease of use, in
accordance with universal design guidelines (accessibility) for twenty-two park buildings
consisting of restrooms, concessions, and storage facilities, in nine different City parks
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which include Beach Park #1, Clover, Hotchkiss, Joslyn, Los Amigos, Marine, Memorial,
Reed and Stewart StreetParks.
A Request for Proposals for design and engineering services was distributed on May 4,
2000 to thirty-eight firms. The scope of work contained in the RFP requested that the
selected consultant take the lead role in the assessment of needs for storage, concession
areas and restroom facilities and be responsible for the preparation of design and
construction documents for the facilities, including all required ancillary site work and
interiors.
Responses were received from thirteen firms. On June 27, 2000 these responses were
reviewed by a committee that included representatives from the Community and Cultural
Services Department (Administration and Open Space Management Divisions) and
Environmental and Public Works Management (Civil Engineering Project Development
Division). Two firms were short listed and subsequently interviewed, resulting in a staff
recommendation to select Daly Genik Architects. Their qualifications include completion of
design and construction documents for numerous public agencies including the City of Los
Angeles, Arizona State University, and the University of California at San Diego.
Daly Genik Architects provided three references which included the University of Arizona,
for which the firm designed a series of concession stands, Camino Nuevo School, a new
LAUSD charter school for which the firm designed a campus, and Windmill Lane
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Productions for which the firm designed corporate offices. All reported that the
consultants work was satisfactory.
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Funds totaling approximately $4 million for the full implementation of the project are spread
over FYs 2000-2003. Therefore, in order to manage the project with the budgeted funds
that are currently available, the design of the project has been dividedinto two phases.
Once the contract has been executed, staff will issue a notice to proceed with Phase 1
which will include the design of improvements at Joslyn, Memorial, Los Amigos and Reed
Parks with the expectation that construction will begin in FY 2001/2002. After Phase 1 is
completed, staff will authorize Phase 2 which will initiate design of the remaining sites:
Clover, Hotchkiss, Marine, Palisades, Stewart Street and Beach Park #1 with the
expectation that construction will begin in FY 2002/2003.
Budget/Financial Impact
FUNDS REQUIRED
Design Contract $ 414,250.00
Contingency $ 49,750.00
Total $ 464,000.00
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Total funds in the amount of $464,000.00 are available in following CIP accounts:
C01065998.589000 $ 86,916.00
C01065900.589000 $ 160,000.00
C01065901.589000 $ 217,084.00
Total $ 464,000.00
Recommendation
Staff recommends that the City Council:
1. Authorize the City Manager to negotiate and execute a contract with Daly Genik
Architects, in an amount not to exceed $464,000, including contingency, for design
and engineering services for the Park Buildings Replacement Project; and
2. Authorize the City Engineer to authorize any necessary change orders to complete
additional work within budget authority and in accordance with the Administrative
Instruction on change orders.
Prepared by: Craig Perkins, Director of Environmental and Public Works Management
Barbara Stinchfield, Director, Community and Cultural Services.
Anthony Antich, P. E., City Engineer
Karen Ginsberg, Assistant Director, Community and Cultural Services
Lorrie Brown, Civil Engineering Associate
Brett Horner, Senior Administrative Analyst - Capital Projects, Community
and Cultural Services
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