SR-302-002
EPWM:CP:AA:LF:SA F:\DATA\SPFILES\SP1860\cc1860-3.doc
City Council: November 14, 2000 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Authorize the City Manager to Negotiate and Execute a
Professional Services Agreement with Pugh Scarpa Architects to Provide
Architectural Services for the Senior Recreation Center Improvements
Project in Palisades Park
Introduction
This report recommends that the City Council authorize the City Manager to negotiate and
execute a professional services agreement with Pugh Scarpa Architects to provide
architectural services for the Senior Recreation Center Improvements Project in Palisades
Park in an amount not to exceed $160,000 and approve $40,000 in contingency funds.
Background
The Senior Recreation Center located in Palisades Park operates seven days per week
and provides approximately 20 different programmed activities for seniors each week.
These activities include dance, exercise, music, educational classes, card playing, games,
reading, piano, and socializing. Numerous special events for seniors are held each year
and an active trip program also operates from the Center. The Center serves over 50
lunches a day to seniors, six days per week. This facility receives over 42,000 senior visits
annually.
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The Senior Recreation Center has been heavily used since it was constructed in 1955 and
requires significant renovations to accommodate users and to extend the building’s life.
Discussion
The City Council approved funding to design improvements to the Senior Recreation
Center in Palisades Park during the FY 00/01 budget cycle. On July 17, 2000 a Request
for Proposals was issued to 38 firms to provide architectural services. Eight firms
submitted responses to the City on August 14, 2000. Proposals were reviewed by a
selection committee consisting of representatives from the Environmental and Public
Works Management and Community and Cultural Services departments, and Daniel,
Mann, Johnson and Mendenhall (a consultant providing project management services for
the City of Santa Monica). The selection committee short-listed and interviewed four firms.
Pugh Scarpa Architects was selected to provide the necessary services for the Senior
Recreation Center Improvements Project.
Pugh Scarpa Architects have planned and designed over 18 senior center and senior
housing facilities over the past 10 years. Examples include the George M. Gibson Senior
Center, a 13,588 square foot senior center for the City of Upland; structural retrofit and
upgrading of the Whittier Manor, a 49-unit senior housing complex with multi-purpose
rooms, for the City of Whittier; and Independence Plaza, a 186-unit senior housing
development that contains community facilities such as a multi-purpose room, game room
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and lounge. Pugh Scarpa Architects provided six references. References reported that
the firm’s work was excellent.
Working with the community and City staff, Pugh Scarpa Architect will evaluate the
building and its systems, develop a program for improvements and prepare schematic
designs with cost estimates. Pugh Scarpa Architects will be authorized to proceed with
design development, preparing construction documents, and providing construction
oversight services contingent upon Council approval to award a construction contract in
future years.
Budget/Financial Analysis
Funds Required
Contract $ 160,000
Contingency $ 32,000
TOTAL $ 192,000
Funds in the amount of $192,000 are available in Account Number C01075301.589000,
“PMP-Senior Rec Ctr Renovation.”
Recommendation
Staff recommends that City Council:
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1. Authorize the City Manager to negotiate and execute a professional services
agreement with Pugh Scarpa Architects to provide architectural services for the
Senior Recreation Center Improvements Project in Palisades Park in an amount not
to exceed $160,000 and approve $32,000 in contingency funds; and
2. Authorize the City Engineer to issue any necessary change orders to complete
additional work in conformance with the Administrative Instructions on change
orders.
Prepared by:
Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich P.E., City Engineer
Barbara Stinchfield, Director of Community and Cultural Services (CCS)
Karen Ginsberg, Assistant Director of CCS
Lauren Friedman, Senior Architect
Samuel Aslanian AIA, Civil Engineer Associate
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