SR-302-001 (28)
CCS: BS:KL:Anita:\grantstaffrep
City Council Meeting: July 23, 2002 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Resolution Authorizing Grant Applications for Senior Nutrition and
Recreation Program
INTRODUCTION
This report recommends that the City Council adopt the attached resolution authorizing
the submittal of a grant application to the County of Los Angeles Department of
Community and Senior Services for funding for FY 2002/2003 and authorizing the City
Manager to negotiate and execute a contract with the County for provision of services to
the elderly through the City's Senior Nutrition and Recreation Program.
BACKGROUND
The City of Santa Monica has been sponsoring the Senior Nutrition and Recreation
Program for the past 25 years. Every four years the County conducts an open
competitive bid process for program service, with renewal applications submitted in
subsequent years. This is a renewal application year.
Revenue for these programs comes from this LA County grant, the United States
Department of Agriculture, participant donations and the City's General Fund. The City
is required to provide a minimum 15% local match for the Congregate Meals Program,
and provisions to do so are already in place as indicated below.
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During FY 2001/2002, the Congregate Meals Program was funded to serve
approximately 4,071 meals per month, week-days at five sites: Reed Park, Ken
Edwards Center, Virginia Avenue Park, the Senior Recreation Center and Memorial
Park, plus Saturday service at the Senior Recreation Center. The suggested donation
for the Congregate Meals Program is $1.50 per meal, with an average actual donation
of $1.20 per meal. During FY 2002/2003, the Congregate Meals Program is able to
serve approximately 4,000 meals per month with a reimbursement rate of $2.11 per
meal from the County and 53 cents from the U.S.D.A.
As of July 1994, the City subcontracted its Home Delivered Meals Program to Santa
Monica/Malibu Meals on Wheels. This arrangement is a cost effective and productive
method of providing this service, given the organization's experience and broader
program in delivering meals to homebound seniors. During FY 2001/2002, the Home
Delivered Meals Program was contracted to operate seven days a week and provide
approximately 1,791 meals per month for homebound seniors in Santa Monica. During
FY 2002/2003, the Home Delivered Meals Program will again serve an average of
1,791 meals per month with 45 clients receiving two meals per day. The City receives a
reimbursement rate of $2.93 per meal from the County plus $0.53 from the U.S.D.A.
The City is also applying for funding to operate a Telephone Reassurance Program for
home delivered meals clients. Clients are contacted to check for any questions or
concerns regarding the meal program. A total of 95 calls per month will be made to
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clients receiving frozen meal delivery. The City expects an average of 35 clients to be
served through this program with a reimbursement rate of $1.90 per call. This program
is also subcontracted to Santa Monica/Malibu Meals on Wheels.
BUDGET/FINANCIAL IMPACT
All revenues and appropriations associated with the grant programs are included in the
FY2002-03 budget. Total projected revenues and expenditures for the City Congregate
Meals, Home Delivered Meals and Telephone Reassurance Programs are shown
below.
These figures represent the City’s Budget compared with the initial County allocation for
each program. The County figures vary from City budgeted numbers for the
Congregate Meals Program as the County amends their allocation based upon actual
service during the fiscal year. It is anticipated actual service will result in year end
revenues and expenditures approximate to those included in the City’s Budget.
CONGREGATE MEALS PROGRAM
FY 2002/2003 City Budget
City County Variance
# of Meals Served 32,566 48,855 (16,289)
Tot. City Cash Expen. $287,197 $287,197 - 0 -
Less Grant Revenues $ 85,974 $128,997 ($ 43,023)
Less Partic. Donation $ 39,079 $ 58,626 ($ 19,547)
Net City Cost $162,144* $ 99,574 ($ 62,570)
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*This figure has been appropriated in various accounts in the Community Programs
Division Budget. Projected revenue for the Congregate Meals Program has been
budgeted in account numbers: 20544.403390 and 20544.403400.
HOME DELIVERED PROGRAM
FY 2002/2003 Proposed Budget
City County Variance
# of Meals Served 21,492 21,492 - 0 -
Tot. City Cash Expen. $ 74,363 $ 74,363 - 0 -
Less Grant Revenues $ 74,363 $ 74,363 - 0 -
Net City Cost 0 0 0
Projected revenue for the Home Delivered Meals Program has been budgeted in
account number 20262.403420.
TELEPHONE REASSURANCE PROGRAM
FY 2002/2003 Proposed Budget
City County Variance
# of Calls 1,140 1,140 - 0 -
Tot. City Cash Expen. $ 2,166 $ 2,166 - 0 -
Less Grant Revenues $ 2,166 $ 2,166 - 0 -
Net City Cost 0 0 0
Projected revenue for the Telephone Reassurance Program has been budgeted in
account number 20262.406340.
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RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution authorizing the
submittal of a grant application to the County of Los Angeles Department of Community
and Senior Services for funding and authorize the City Manager to negotiate and
execute a contract with the County for provision of services to the elderly through the
City's Senior Nutrition and Recreation Program.
Prepared by: Barbara Stinchfield
Director, Community and Cultural Services
Kathy LePrevost
Community Programs Manager
ATTACHMENT 1. Resolution
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