SR-302-001 (24)
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Counc~l Meet~ng: I:ecember 11, 1984
Santa M::>n~ca, Cal~forllla
TO:
Mayor and City Council
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FROM:
City Staff
liFe 11 1f8.f
SUBJECI': Pilot Program for Sen~or C~t~zen Heme I:el~vered Meals
INI'RODUCTION
This report relates to the proposed addition of a heme del~vered meals program
to the current congregate meals serv~ce through the Santa M::>n~ca Seruor Nutri-
tion and Recreation Program. 'llus program would l:;e funded through Leg~slat~ ve
Bill S.B. 1996 Home Dellvered Meals Funds Whldh designates dollars to eXlsting
T~tle III contractors to: 1) elllttinate wait~ng lists for hane delivered meals
programs, and 2) prov~de weekend heme del~vered meals services. 'lins legls1a-
tlon Mllch was passed 111 1984 focuses on the frall, the vulnerable and the
econcrnic and soc~ally disadvantaged.
Based on the L.A. County Area Agency on Aglng (A. A.A. ) allocatlons, the Clty
of Santa M:>lllca lS ellglble ror $39,340 to provlde approxilrately 9,981 home
dellvered meals. 'nus report requests the C1ty Councll to approve the addl-
tion of a pllot heme delivered meals program to its existlng service. The
program would operate fran February 4 through June 30, 1985. Tl'us w"QUld pro-
v1de a total of 147 serVlce days (7 days a week).
BACKGROUND
The CJ.ty of santa M:>nlca currently operates the santa M::>nica Senior citlzens
Nutr1tlon and Recreat10n Program. The current Senlor Nutr1tlon Program lB
financed by a grant award from the L.A. County A.A.A. of $84,198 MUch ~s also
sub:;adlzed by U.S.D.A. reliT'bursernent funds of $31,908 and donatlons fran the
partlclpants of $52,737. The agreement 1S to serve 56,475 total meals for FY
84-85 at four congregate meal sltes.
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There is also another Senior Cltizen meal program in Santa r-bnlca. Meals on
Wheels currently serVlces santa r-bmca by provlding hot hane delivered meals
through the support of the City of Santa Monica and pnvate donatlons. They
are currently providlng approx.unately 120 meals per day Which illcludes a hot
md-day dlnner and a cold supper at a cost of $3.25 per day, 5 days per week.
Meals are prepared through St. John's and Santa r-bmca HOSpltals and provlde
meals for speclal chetary neros. Volunteers dellver meals ill prlva.te cars.
Currently, there 1S a Wa,lting list wlth a mirumum one rronth w<uting perlod to
recelve thlS serv1ce.
Staff has proposed a pllot program open to all senlor citlzens over 60 years
old to help fl11 the gap between these programs to the L.A. County Area Agency
on Aglng and has recel ved tentatl ve approval. 'TIle profOSed pllot program
would utillze a frozen food dellvery system to servlce partiClpants seven days
a week Wlth deliverles belng made flve days a week. The program wlll utillze
as !lUch of the existing serVlces, staff and equipment avallable through the
present congregate meals prcgram, yet still neet the required sanltation stan-
dards set forth by the L.A. County Area Agency on Aging. Add1tional funds are
allocated for three additlonal one-half time as-needed poSltlOns; an outreach
worker, a drlver and slte manager. Exlsting staff positlons of ProJect Dlrec-
tor and Staff AsS1Stant III are expected to provide two to three hours of sup-
port to the new prcgram weekly.
The current Senlor Nutrltion transportatlon van will be used for the delivery
of these meals. Meals will be dellvered ill the early rrorning and late after-
noon When the van 15 not nonnally 1.h use. Each p:irhC1.p;ult will recelve up to
4 neals ill advance. This W1.11 enable a del1.very of up to 68 meals per day
USlng only one velucle and drlver dellverlng the meals on a rotatlonal baS1S.
It is deslred to sulrcontract wrth a caterer Who can provide the entire meal
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packaging. The proposed budget mcludes the cost of a large freezer wluCh
will J::e capable of handling up to 500 frozen meals dehvered weekly. The
suggested donat~on for eaCh meal would J::e $1. 10. This ~s the same level of
donat~on as the current congregate meal program and partl.clpants donate What
they are able to afford.
Each partlClpant 111 the program wlll have to have access to a freezer and
OVen, the phys~cal ab~llties to prepare the meal and the need for thlS ser-
vice. Each person wlll also recelve orientatlon, monthly nutrltion educatlon
and quarterly program assessments.
The current Meals on Wheels dlrector has expressed an 111terest in worJung with
tlus pllot program and will refer those Who are on the~r WaJ. tlng llst and Who
are able to handle a frozen meal. OUr program would also refer to Meals on
Wheels those Who ccrne to us Who could not use a frozen meal (due to physical
linutatlons, ete.).
This proposal was sul:::nu.tted to the Senlor Nutritlon and Recreation Advisory
Councll on November 8, 1984. '!he Adv~sory Canncil nnanl.llOusly approved the
concept and reCCJITlll€Ilded that the program be approved by the City Caunell.
BUDGErARY!FlNANCIAL IMPACI'
'fins proposed program lS to J::e totally funded through the Area Agency on
Aging, U.S.D.A. rell1lburseJl'e11t and partiClpant contrlbutlons at no cost to the
Clty. A match is not required for recelpt of S.B. 1996 funds. The current
hot meal program is SUbSlcll.Zed by the City 1n the arrount of $77,725.
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The follCMing budget changes v.Du1d have to be rrade 1f the program 16 approved.
Account 01-400-544 - Senior Nutritlon Account
Personnel/Temp ETployees
$12,578
Supplles & Expenses
35,022
cap1tal Equipment
4,543
Total Estunated Expenses
$53,143
Revenue Sources
Grant Awards AAA
$39,340
USDA Reimbursement
5,945
Donat1ons - Meal
8,600
Total Estimated Revenue
$53,885
IUX::CMo1ENDATION:
That the City Councl1 author1ze the Clty Manager to make app11cation to the
L.A. County Area Agency on Aging for the addlt10n of a home dehvered frozen
meal program for Sen10r C1t1zens, to authorize going out to b1d for the addl-
tional meal servlces to start 111 February 1985 through June 1985, and to make
the necessary budget changes set forth aOOve should the grant amendment be
approved.
Prepared by: Ibnald T. Arnett, Duector
Recreat10n and Parks
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