SR-302-001 (2)
CCS: BS:KL:h:\staffreport.doc
City Council Meeting: July 10, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to adopt resolution authorizing grant applications for
Senior Nutrition and Recreation Program and authorizing City Manager to
negotiate and execute contract upon receipt of funding.
INTRODUCTION
This report recommends that the City Council adopt the attached resolution authorizing
the submittal of a grant application to the County of Los Angeles Department of
Community and Senior Services for funding for FY 2001/2002 and authorizing the City
Manager to negotiate and execute a contract with the County for provision of services to
the elderly through the City's Senior Nutrition and Recreation Program.
BACKGROUND
The City of Santa Monica has been sponsoring the Senior Nutrition and Recreation
Program for the past 24 years. Every four years the County conducts an open
competitive bid process for program service, with renewal applications being submitted
in subsequent years. This is a renewal application year.
Revenue for these programs comes from this LA County grant, the United States
Department of Agriculture, participant donations, fund-raising and the City's General
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Fund. The City is required to provide a minimum 15% local match for the Congregate
Meals Program, and provisions to do so are already in place as indicated below. During
FY 2001/2002, the Congregate Meals Program is allocated to serve approximately
4,071 meals per month, week-days at five sites: Reed Park, Ken Edwards Center,
Virginia Avenue Park, the Senior Recreation Center and Memorial Park, plus Saturday
service at the Senior Recreation Center. The suggested donation for the Congregate
Meals Program is $1.50 per meal, with an average actual donation of $1.20 per meal.
During FY 2001/2002, approximately 3,083 meals per month are projected to be served
in the Congregate Meals Program with a per meal reimbursement rate of $2.11 from
the County and 53 cents from the U.S.D.A.
As of July 1994, the City subcontracted its Home Delivered Meals Program to Santa
Monica/Malibu Meals on Wheels. This arrangement has proved to be a cost effective
and productive method of providing this service, given the organization's experience
and broader program in delivering meals to homebound seniors. During FY 2001/2002,
the Home Delivered Meals Program is contracted to operate seven days a week and
provide approximately 1,791 meals per month, for homebound seniors in Santa Monica,
with 45 clients receiving two meals per day. The City receives a per meal
reimbursement rate of $2.93 from the County plus 53 cents from the U.S.D.A.
The City is also applying for funding to operate a Telephone Reassurance Program for
home delivered meals clients. A total of 95 calls per month will be made to clients
receiving frozen meal delivery. Clients are contacted to find out if they have any
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questions or concerns regarding the meal program, or if they have any problems
heating the meals. The City is expecting an average of 35 clients to be served through
this program with a reimbursement rate of $1.90 per call. This program is also
subcontracted to Santa Monica/Malibu Meals on Wheels.
BUDGET/FINANCIAL IMPACT
Total projected City Congregate Meals, Home Delivered Meals Program and Telephone
Reassurance Program revenues and expenses for FY 2001/2002 are shown below.
These figures represent the City’s proposed budget compared with the County
allocation for each program. The County figures vary from the projected figures
submitted in the City budget for the Congregate Meals Program and the Home
Delivered Meals Program. During the fiscal year, the County is expected to amend their
initial allocation based upon actual service. It is anticipated actual service will result in
year end revenues and expenditures approximate to those included in the City’s
proposed budget.
CONGREGATE MEALS PROGRAM
FY 2001/2002 Proposed Budget
City County Variance
# of Meals Served 37,000 48,855 (11,855)
Tot. City Cash Expen. $300,141 $300,141 -0-
Less Grant Revenues $ 95,800 $128,977 ($33,177)
Less Partic. Donation $ 44,400 $ 58,626 ($14,226)
Net City Cost $159,941* $112,538 $47,403
*This figure has been appropriated in various accounts in the Community Programs
Division Budget. Projected revenue for the Congregate Meals Program has been
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budgeted in account numbers: 20544.403390 and 20544.403400.
HOME DELIVERED MEALS PROGRAM
FY 2001/2002 Proposed Budget
City County Variance
# of Meals Served 21,492 21,492 -0-
Tot. City Cash Expen. $73,288 $74,363 -0-
Less Grant Revenues $73,288 $74,363 $1,075
Net City Cost -0- -0- -0-
Projected revenue for the Home Delivered Meals Program has been budgeted in
account number 20262.403020.
TELEPHONE REASSURANCE PROGRAM
FY 2001/2002 Proposed Budget
City County Variance
# of Calls 1,140 1,140 -0-
Tot. City Cash Expen. $2,166 $2,166 -0-
Less Grant Revenues $2,166 $2,166 -0-
Net City Cost -0- -0- -0-
Projected revenue for the Telephone Reassurance Program has been budgeted in
account number 20262.406340.
RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution authorizing the
submittal of a grant application to the County of Los Angeles Department of Community
and Senior Services for funding and authorize the City Manager to negotiate and
execute a contract with the County for provision of services to the elderly through the
City's Senior Nutrition and Recreation Program.
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Prepared by: Barbara Stinchfield
Director, Community and Cultural Services
Kathy LePrevost
Community Programs Manager
ATTACHMENT: Resolution
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