SR-301-004-01 (6)
EPWM: CP:AA:LF:SA:F:\DATA\SPFILES\SP1934\CC1934.doc
Council Meeting: June 22, 2004 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Construction Contract for SAMOSHEL Facility Upgrade
Introduction
This report recommends that City Council award a construction contract for the upgrade to
SAMOSHEL with AWI Builders, Inc. the best bidder, in the amount of $441,020 and
approve a contingency amount of $44,100 (10%).
Background
The SAMOSHEL Homeless Shelter was constructed in 1994 as a 100-bed emergency
shelter for homeless in Santa Monica. The 7,800 square-foot tension fabric structure
houses bunk beds, restrooms, counselor offices, sitting areas, kitchenette and a dining
area. Occupants are allowed to reside in the shelter for up to 6 months, during which
time they can receive counseling, apply for employment and locate permanent housing.
On November 13, 2001, Council approved using Federal Community Development Block
Grant (CDBG) funds to complete the first phase of necessary upgrades including replacing
the skin of the tension structure and adding an air conditioning system and insulation. In
Fiscal Years 2001/02 and 2002/03, funds were approved for additional upgrades to ensure
that the facility could continue to effectively serve its clients. JCCA Design Consultants
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were hired to provide architectural and engineering design services related to this second
phase of upgrades including constructing a commercial grade kitchen, constructing full
height partitions separating the various uses in the facility and installing a sprinkler and fire
alarm system to meet life/safety requirements, and the project is ready to construct.
Discussion
A Notice Inviting Bids for the construction contract was published on April 1 and 3, 2004 in
The Los Angeles Times. The bid package was sent to eleven public plan rooms including
five women/minority business enterprise associations. Six contractors requested the bid
package and the City Clerk's office received one sealed bid, which was publicly opened on
April 19, 2004 by the Deputy City Clerk.
The bid result was as follows:
AWI Builders, Inc. $441,020
Architect’s Estimate $315,000
Other contractors who purchased bid packages were contacted and indicated that they did
not submit bids because of workload or difficulty obtaining prices from subcontractors. The
contractors contacted also indicated that the current construction market has been greatly
Deleted:
rices, since
impacted by the increased cost of materials and workers compensation insurance. CWS
Inc., one of the non-bidding contractor’s confirmed their estimate was $467,270.59,
$26,250.59 higher than the bid submitted by AWI Builders. As the current costs of
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construction continue to increase, there is no evidence that re-bidding the project would
result in lower bids.
AWI Builders, Inc. supplied the City with six references, all of which reported that the
contractor's work quality was good and that the work was completed in a timely and cost
efficient manner. AWI Builders, Inc. recently successfully completed Animal Shelter
Improvements for the City of Santa Monica and is currently recommended to construct
Woodlawn Cemetery improvements. The State Contractors' License Board verified that
the Contractor's license is current, active, and in good standing.
Budget/Financial Impact
CONSTRUCTION FUNDS REQUIRED:
Contract $441,020
Contingency $ 44,100
Total Required $485,120
Funds are available in the following accounts:
C19069202.589000 $ 55,438
C19069203.589000 $214,979
C19003998.589000 $ 58,891
C19041704.589000 $100,000
C19067301.589000 $ 55,812
Total Available: $485,120
Recommendation
Staff recommends that the City Council:
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1. Award a construction contract for the SAMOSHEL Facility Upgrade with AWI
Builders, Inc. the best bidder, in the amount of $441,020 and approve a
contingency amount of $44,100 (10%); and
2. Authorize the City Engineer to issue any necessary change orders to complete
additional work within budget authority.
Prepared by: Craig Perkins, Director, Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Barbara Stinchfield, Director, Community and Cultural Services
Karen Ginsberg, Assistant Director, Community and Cultural Services
Tracy Scuggs, Human Services Supervisor
Lauren Friedman AIA, City Architect
Miriam Mulder, Architect
Sam Aslanian AIA, Architectural Associate
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