SR-300-002-01 (51)
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SEP 9 1980
14, 1980
Santa Monica, California, August
TO: Mayor and City Council
FROM: City Staff
SUBJECT' Tentative Schedule for the Seventh Year Community
Development Block Grant Application.
Introduction
This report transmits a proposed schedule for the preparation and submission
of the Seventh Year Community Development Block Grant (CDBG) Application to
the U.S. Department of Housing and Urban Development (HUD).
Discussion
In an effort to provide information to the citizenry and provide a feedback
mechanism for citizens to participate in the planning and decision-making
process for the USe of CDBG funds, it is proposed that the Council set the
three required public hearings. The first required hearing to be held is on
Performance Assessment and citizens are given an opportunity to review projects
and programs already completed or in progress. This is followed by a public
hearing on Housing and Community Development Needs which is part of an overall
citizen participation process which also includes several other meetings of
community groups. The final public hearing is on the Final Application for
Submission to HUD.
Recommenda t ion
City staff recommends the City Council adopt the attached proposed Schedule
for a timely submiSSion to HUD of the Seventh Year CDBG Application; and set
a Public Hearing on Performance Assessment for September 23, 1980, a Public
Hearing on Housing and Community Development Needs for January l3, 1981, and
a Public Hearing on the Final Application for January 27, 1981.
Attachment
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SEP 9 1980
Prepared by' John Hemer
Nancy McFarland
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TENTATIVE
7th YEAR COMMUNITY DEVELOPMENT BLOCK GRANT SCHEDULE
August 26, 1980
September 12, 1980
September 23, 1980
November/December
December l, 1980
December ll, 1980
December l7, 1980
Oecembe r l8, 1980
January 2, 1981
January 13, 1981
January 15, 1981
January 16, 1981
January 27, 1981
February 1981
Ap r ill 98l
August 1981
Approve 7th Year CDBG Application Schedule and set
public hearings - City Council
Advertise Public Hearing on Performance Assessment
Public Hearing on Performance Assessment - City Council
Meet with citizen groups, desseminating information on
CDBG activities. Prepare & distribute Open Letter from
Mayor, press releases & Idea Statement forms.
Advertise Public Hearing on Community Needs (Housing
Commission, Commission on Older Americans & Recreation & Parks
Commission)
Public Hearing on Community Needs - Housing Commission
Public Hearing on Community Needs - Commission on Older
Americans
Public Hearing on Community Needs - Recreation & Parks
Commission
Advertise Public Hearing on Community Needs (City Council)
Public Hearing on Community Needs - City Council
Last day to receive Idea Statements
Advertise Public Hearing on Final Application (Council)
Public Hearing on Final Application - City Council
Submit Application to Clearinghouses
Submit Application to HUD
Submit annual Grantee Performance Report
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INFORMATION- BUDGET HEARING
Santa Monica, California, June 6, 1980
TO:
FROH:
SUBJECT :
t1ayor and City Council
City Staff
Request for Funds for Com~unity Services
Attached is a copy of a request for City funds just received from the Rodeo ex
Machine Dance Company. A representative of the group intends to make an oral
presentation of this request for $995 during the Council Meeting regarding the
budget on June lO.
This is a supp1enent to t~e inforIT'ational material I transmitted to you on April
25, 1980 whic~ Included the requests from social service agencies and com~unity
promotion organizations for Revenue Sharing funds. ! have a couple extra copies
of that material if you need one
Prepared by: Nancy McFarland
Nt1"sh
Attachment
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Santa '\1o'O;ca
Ca',fcrn,a 90405
2:3396.1030
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June 4, 1980
Mr. Charles Kent McClain, City Manager
City Ha 11
Santa Monica, CA 90401
Dear Mr. McClain:
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Rodeo ex Machina proudly received from the Santa Monica Ctty Council at their March
25, 1980 meeting a letter of endorsement for the enclosed school IS project (copy of
letter enclosed). We were unaware of the funding possibilities through the Federal
Revenue Sharing or other sources available to community service organizations such
as ours until just recently. Please accept this modest proposal for partial funding.
We regret the tardiness of this proposal and hope the Council will look upon it as
carefully as those submitted through the normal process.
"Rodeo ex Machina is a small tight Santa Monica-based modern dance troupe...There
are very fehl local companies with the discipline and control of this one,ll said Le~"is
Segal of the Los Angeles Times. The children1s program has been organized as the
focal point of our October residency at the Morgan Theatre, a perfect showcase for
dance run by the Santa Monica Theatre Guild now in its fourth decade of co~munity
service.
The projected program budget is $9947. Mr. R.B. Wagnon, Fine Arts Supervisor of the
school district, has committed SJOOO for the transportation of the school children.
We are currently negotiating a matching grant from the National Endownent for the
Arts and applications for support have been made to the California Arts Council and
Santa Monica based foundations. Extensive support is growing from the Santa Monica
business comMunity by the way of donations of either actual cash or in-kind services. We
request $995, or 10% of the total budget, from the Santa Monica City Council. Illus-
trating local support, municipal funding would greatly enhance state and federal funding
for this project in upcoming years. Support of this activity IS an excellent invest~ent
In Santa Monica's future. It will provide our community.s children the enriching process
of sharing in a theatrical experience.
As explained in the supporting data, we will present a free program in dance, drama
and music for Santa Monica's school children. Arranged through Mr. Wagnon, this pilot
proJect was designed to supplement the Santa Monica school children's limited oppor-
tunities to view the performing arts. Scheduled to take place the week of October 7,
1980, this project will provide 3000 Santa Monica eleMentary school children with
the increasingly rare opportunity to participate in the magic of live theatre and
dance.
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page two
The children's program has been specially created by our artistic director, Edward
G I i ckman. Sa i d Gill i an Rees of the Va II ey Ne~"s, IIG 1 i ckman I s work is or i g i na I, i n-
finitely accessible and briMming with a deep clear cut sense of ritual." He has
taught nationally in the National EndovJment for the Arts "Artists In the Schools"
program and has served on distinguished faculties in our area such as UCLA, California
Institute of the Arts and Loyola Marymount University.
I will be at the June 10th budget hearing to personally present this proposal to the
full council. I hope you will give it every consideration and, once again, forgive
the tardiness of this request.
Si]]:rI~~
She i KrongJ ~
Company Manager ~~
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Rodeo ex Machlna Dance Company was organized as a showcase for
contemporary music, dance, costume design and theatre on January
16, 1977. The artistic purpose of Rodeo ex Mach~na ~s to create
theatre through movement, ut~lizing movement for its most prlmi-
t~ve theatrlcal funct~on--as a means of communicatlon. Our
d~verse repertory, includ~ng themes of predatory blrds, samural
warrlors, and mischlevous ghosts, has as its central feature the
abi11ty to touch aud1ences of all ages.
Rodeo ex Machina's flrst professional appearance was at Cabrillo
Communlty College 1n northern California, February 25, 1977.
Incorporated as a non-proflt, tax-exempt organlzat~on In 1978,
the Company has performed and taught throughout California in
unlversities, colleges, high schools, churches, theatres, museums
and outdoor festivals. Rodeo recently completed a s1xteen
performance schedule as the resldent dance company at the Santa
Mon~ca Theatre Guild's Morgan Theatre. This was the f~rst such
res~dency in the forty year history of the Theatre Guild.
&~ong our plans for 1980 lS a project to bring 3,000 Santa Monica
elementary school children to the Morgan Theatre for the rare
opportunlty of partic~pat~ng in the magic of l1ve theatre and
dance--at no cost to the school dlstrict. While funding for
Speclal Prograrr~lng for the Arts ~n the Santa Monica Un1fled School
Dlstrict has always been limlted, the outlook for the upcoming
years is particularly stark. The Dance Program in the secondary
schools has already been dropped. Proposed cutbacks in 1980 for
Special progr~~ing, lTIcludlng events and teachlng poslt~ons,
amount to $307,878.00.*
As these cutbacks in Santa Mon1ca are belng reflected throughout
the nation, the long term impact upon the cultural opportun1ties
that our soclety can provide must be consldered. A Chlld who is
not exposed to the F~ne Arts is deprlved of the personal enrlch-
rnent gained by particlpatlng in the cultural achlevements of hlS
sOclety. As an lnvolved community organlzatlon lt 18 our role to
provlde experlences that gover~~ent and educatlon are unable to
offer.
Four performances dally for four days will provlde approxlmately
3,000 ch~ldren this excltlng experience. The progr~~ w~ll conslst
of Ilve presentatlons ln dance and rousle as well as technical
demonstratlons ~n make-up, costumlng, llghtlng and a tour of the
theatre facll1tles. Total tlme ln the theatre wlll be one hour.
Lead and follow-up materials wlll be provlded to both teachers
and ch~ldren to ald in preparatlon and .evaluation or the program.
This program has been specially created by COffi9any Artistlc
Dlrector, Edward Gl~ckwan, who has taught nationally In the
*From a memorandum by the Off~ce of the Superlntendent, February
15/1979.
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Nat~onal Endowment for the Arts "Artists in the Schools" program
and served on d~st~ngu~shed facult~es ~n our area such as:
U.C.L.A., Cal~forn~a Institute of the Arts, and Loyola Marymount
Un~versity.
The program ~s planned to co~ncide w~th Rodeo ex Mach~na's National
Endowment for the Arts sponsored residency at the Morgan in October.
Th~s was done so that we may produce it at a substant~ally reduced
cost. The cost to provide 3,000 of Santa Mon~ca's children this
un~que opportunity ~s $a,ooo. We are confident that we can raise
th~s money from our local businesses and corporat~ons as well as
a pending grant from Chevron U.S.A.
We v~ew this year's school program as a pilot proJect. We hope
~ts success w~ll enable us to establish a s~rnilar program on an
annual bas~s. This year's success w~ll enhance the procurement
of local, state and federal funding for the proJect next year
and s~m~lar proJects in ne1ghboring schools. The component
resources for its success this year are present in Santa Monica.
These resources are: a highly acclaimed dance company, Rodeo ex
Machina, regarded Na primary dance force on the West CoastN by
Dance West Magaz~ne; the beautlful Morgan Theatre, now ~n its
fourth decade of cow~unlty service; a small centralized school
dlstrlct; and buslness persons corr~ltted to the enrichment of their
cornmunlty.
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Program Schedule for Schools Program
Before thelr day at the theatre the children will have been given
materials that w~ll lntroduce them to the program.
While seating is taking place slldes set to music of Rodeo ex
Machlna In pre-performance activities will be shown. Images of
rehearslng, puttlng on make-up, stage preparat~on -- hanglng
lights, all the actlvities that have taken place In order to
prepare the forthcoffilng show.
The screen rlses and behind it is a performer making up for the
flrst plece, Ghost Lake. The performer explalns the need and
uses of make-up.
Ghost Lake 15 a narrative dance drama about four samural warrlors
and an assassin set in medleval Japan. Bamboo poles are used as
metaphors for the tradltlonal swords of these characters. Kabukl-
like make-up and cost~~es along with the studied grace of the
performers evoke the i~agery of this long s~nce past epoch in
Japanese hlstory. An elght mlnute segment will be shown that
stands independent of the entlre plece.
After the dancers ex~t a performer leads the audience through
the world of Ilght and shadow with the assistance of the lightlng
technlClan. How lightlng affects the mood and depth of the stage
is demonstrated, util~zlng backllghtlng, showdows, strobes,
spots and speclal effects.
The curtain is closed and a vocal presentatlon of Barbershop
HarITony is given wlth auclence partlclpation while the next plece
is being set on the stage.
Statior-sf a ~lne-comedy which occurs at a bus stop, utllize5
the predicanent of a far-slghted woman who has lost her glasses
and an assortment of mlschievous ghosts to provide the next 10
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n~nutes of cornedlc entertal~ent.
Thus ends the stage p=esentat~on. The ch~ldren are led with a
dr~~ callout of the theatre Vla the stage and shop while belng
g~ven a brlef explanation of backstage activlties.
The nex~ group enters as the last group exits through the s~age
coor.
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SANTA MOrllCA unifi~d school disfl'ict
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1723 Four'h Street, Sa'l:a MO"lea. California 90401
(213) 393-2785
April 24, 1980
Mr. Shel Krongaus
Hanager, Rodeo e.."!: }fachina Dance Company
2448 Fourth Street
Santa Xonica~ California 90405
Dear Mr. Krongaus:
We are looking for...ard to participating with you in the project
to Dring students to the Xorgan Theater for a special program
in theater and dance next October. I have checked with the
Assistant Superintendent~ Mr. Tony Baratta~ and the PTA President,
Mrs. Nad~ne Mettler~ and we think this is an excellent program
for youngsters and we would like to have our students participate.
It is difficult for me at this time to guarantee expenditure of
s~~ool funds for busing because of the possible cutbacks that
might be necessary if Proposition 9 passes. I should like to
assure you that at this time, however, we are planning to bus
students to the Morgan Theater and the Unified District with
the help of the PTA '...ill prov~de funds for the busing.
Transportation costs will be approximately $1,000. Funds for
this will be provided through a combination of PTA and district
funding contingent upon the availability of these funds as
ou tlined above.
I personally will do everything I can to see to it that we are
able to participate in the program tvith Rodeo ex ~~china.
Sincerely,
fJ.}1c>. 0.J J "'-0'"
Richard B. Wagnon
Fine Arts Super~i5or
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BOAFlD OF E.CUCA.TION
Oil'" Lea B"-eirTHUl
Carola L Currey
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CQli,. C Petrie
Ann Stump......
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March 26, 1980
Mr. Sheldon Krongraus
Rcdeo Ex ~.a.ciuna
2448 4th Street
Santa Moru.ca, CA 90405
Dear Nr. Krongraus:
nus is a letter of confI-matI-on for the dates
of Octol::er 3rd through 11 t~, 1980 wtu.c.l-J. the Eoard
of Duectors recently approved for your ccmpany to use t...l;.e
i-brgan Theatre. ~Ve und.erstar..d h'1ese dates are for h"le presentat1.on
of a SpeClal program for t..,e Santa MOIUca Sc:hcol chi.lctro...n
wluch you are ccordmat1.l1g.
We wl.sh you Imlch success on tlus worthy endeavor.
Smcerely,
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Path Corey
Secretat"'.1
SMl'G
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SIXTEEN EIGHTY FlVE MAIN STREET
John J Bambnck
~la\,Qr
SANTA MONICA CALIFORNlA 90401
Apri 1 4, 1980
Mr. Shel Krongaus
Manager, Rodeo Ex Machina
2448 Fourth Street
Santa Monica, California
Dear Mr. Krongaus:
At their regular meeting on Tuesday, March 25, 1980, the City Council of
Santa Monica voted to endorse the efforts of Rodeo Ex Machina to provide
a cultural experience for the elementary school children of Santa Monica.
We understand that Rodeo Ex Machina intends to provide these children
with the opportunity to view live performing arts, 1ncluding music and
dance, in a genuine theater.
Best wishes in this endeavor.
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JOHN BAMBRICK
r~ayor
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cc: Council Members
R. B. Wagnon~ Fine Arts Coordinator
S. M. School Dlstrict
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SANTA MONICA UNIFIED SCHOOL DISTRICT PILOT PROGRAM
A. Salaries'"
I. 5 princIpal dances @$305 week
2. Artistic Director (1 week)
3. Project Coordinator 30% of $1000 month X 6 months
4. Stage Manager/Technical Director (1 week)
5. 4 stage personnell @S275 week
6. 2 theatre tour guides @$275 week
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subtotal
total
$1525
450
1800
287
1] 00
550
subtota I $5712
fringe benefits
B. Fac i I. ties
l. Theatre Rental
2. Equipment Rental
a. Lighting
b. Sound
$a50
SIOO
C. Printing
1. Advance material to teachers
2. Programs at theatre
3. Workbook to follow up program
D. Transportation
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860
$ 6 57 2
$1000
550
1550
$ 75
150
600
825
1000
program total 59947