SR-300-002-01 (50)
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,0_&1 2 8 1980
Santa Monica, California, October 20, 1980
TO: Mayor and City Council
FROM: City Staff
SUBJECT: CDBG Program Prior Year Budget Appropriation
Introduction
This report requests that the City Council appropriate in the Ctty's 1980-81
Budget those Community Development Block Grant (CDBG) funds which were appro-
priated in prior years and not expended. The total amount of funds to be
added to the 1980-81 Budget is Sl,335,748.16.
Discussion
Many times CDBG projects are not completed within the fiscal year for which the
funds have been appropriated. Additionally, when projects and activities are
completed there may be a balance of funds budgeted but not used. Unlike City
funds, these CDBG monies are held by HUD for the City to eventually draw down.
In the past, to carry forward unexpended CDBG funds. the individual amounts
were transferred via administrative memoranda. Though the prior year funds
were never reflected in the budget document, they were included in the appro-
priate accounts.
ThIs year (and for future years) all prior year CDBG funds wilT be brought for-
ward and inc1uded in the current year's budget by Council action. An outline
of the funds involved is provided below:
Administrative Cost Balance
All remaining balances in administrative cost accounts are to be
consolidated into one amount, and that amount is to be transferred to
the Administrative Costs Account (66l).
The various accounts and their
balances are as follows:
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_OCT 2 8 1980
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Mayor and City Council
-2-
October 20, 1980
Pe rmanent Employees $9,146.29
Ove rt i me (313.72)
Transfers 169.89
Subtotal $9.002.46
Telephone $ 870.00
Office Suppl ies 3'9.77
Publicity 3,905.39
Legal Advertising 054.97)
Auto Reimbursement 148.30
Mi leage (13.84)
Meetings/Travel 1 ,664. 27
Membership/Dues l60.00
Books/Pamphlets 128.30
Period I ca 1 s (40.50)
Subtotal $6,986.72
TOTAL $15,989.18
I I Activity Completed - Transfer Balance
In order to facilitate the closing of accounts for completed
Projects, the balances remaining are to be transferred to the COBG
Contingency Fund.
Ozone Park Lighting
Wheelchair Ramps
$12,514.47
162.19
333.21
Traffic Signal
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Mayor and City Council
-3-
Virginia Avenue Park
$ 1, 141 . 72
332.26
491 .56
Wheelchair Ramps
Heritage Square
Downtown Mail Improvement
279.00
94
$15,255.35
Clover Park
TOTAL
r r I On-Going Activ~ties - Carry Over Balance
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October 20, 1980
A number of projects and activities remain In progress. The
funds in these accounts are to be carried forward and incorporated
in the FY80-81 budget. These accounts are as follows:
19-200-262-000-704 Audit Fees
19-200-262-000-710 Retirement Contribution
19~200-262-000-950 Equipment
19-200-262-000-431 Fair Housing Counseling
19-200-262-000-606 Interest on Ocean Park
19-200-262-000-672 Contingency Fund
19-200-262-000-910 Housing/Site Acquisition
19-200-262-521-920 Multiservice Center
19-200-262-524-920 Highland Storm Orain
19-200-262-525-920 Street Lighting - Ozone
19-200-262-527-920 Library Restroo~ D.enovation
19-20Q-262-528-920 Senior Center Expansion
19-500-421-511-920 Street Improvements
19-800-262-000-424 Rehab Special Supplies
19-800-262-000-537 Airport Land Use Study
19-800-263-515-606 Interest Exp. Ocean Park
TOTAL
GRAND TOTAL TO BE CARRIED FORWARD:
$ 8,875.38
(14,422.23)
600.00
588.53
150,000.00
382.00
50,756.96
261,020.00
120,226.85
26,500.00
16.345.50
72.399.90
126,636.84
l,387.03
14,244.87
468,912.00
$1,304,503.63
SI,335,748.16
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Mayor and City Council
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October 20, 1980
Recommendation
It is recommended that Council appropriate Sl,335,748. 16 of prior years CDBG
funds for the current City Budget and allocate the amounts Ijsted above to the
appropriate accounts.
Prepared by: John Hemer
Nancy McFarland
JH;NM:sh