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SR-211-008 (6) e e ,;2/ / ~t:J?JS Santa Monlca, California, August 10, 1978 To. Mayor and Clty Council h:J From: Clty Staff AUG 2 2 1978 Subject. Modlflcat1on of Fl1m Permlt Charges ~~f~~ , iL,- /,'? fli " Introduct lon IT";: i ,/'. .{j .r,;,r' u7u... i,-~(I' - Thls report suggests that Resolution 4711 (eeS) perta1nlrtg to film permlts be amended to Include certaln charges. Background Slnce January, 1976, the General Serv1ces Department has been lssuing fIlm perm1ts ln accordance wlth Resolution 4711 (CCS), WhiCh is attached. Certaln deficiencIes have been noted whIch Staff believes should be corrected Two problems eX1st w1th current film permIts procedures' 1. Changes of T1me, Place or Date on EXlstlng PermIts FIlm companies are frequently unable or are not deSIrous of fIlming at the approved tIme, date, or locatlon orIgInally requested and stated on thelr permlt. At the present tlme, no add1tional charge is made when the permIt lS brought In for changes, although the staff must type new forms, other CIty Departments must be contacted and coordInated, and the approval SIgnatures must be re-obtalned The costs of staff tIme in dOlng thlS work 1S approxlmately $25.00. 0:r AUG 2 2 1978 e e To: Mayor and Clty Councll -2- August 10, 1978 2. Kon-Proflt/Student Permlts, Kews and PublIC Service Programmlng The subJect types of permits are presently lssued at no charge although staff work for this type of permlt is often more lnvolved than commer- cial fIlmIng permlts. ApplIcants In these categorles frequently are lnexperlenced In what is required of them. Because of the lack of experience and/or knowledge on the part of the permIttee, much of the work in the fleld by the staff IS expanded, such as crowd and traffIc control caused by longer fllmlng tlme,pollce tIme, and clean up. The annual Increase in revenue which will be generated by these two recommendatIons is $1500.00 RecommendatIons 1 It IS recommended that the City CouncIl dIrect the City Attorney to prepare a resolutIon amending Resolutlon 4711 (CCS) to charge a basic fee of $25.00 on all changes on the commercIal fllm permits to defray admlnlstratlve expenses whlch occur ln the writing of these changes. 2 It IS recommended that the City CouncIl dlrect the C1ty Attorney to amend Resolutlon 4711 (CCS) to require non- proflt organizations to pay a baslc fee of $15.00 to cover the cost of the coordinatlon and admlnlstrative work requlred In ISSUIng film permIts. Prepared by: Stan Scholl Dave Thorne m MOTION PICTURE FILHI~G ON CITY OHNED PROPERTY. CITY COUNCIL OF THE CITY OF SANTF. ~lO)lICA DOES RESOLVE AS FOLLQt-iS: SECTION 1. That Sect10n 5 of Resolut1on Number 2812 (CCS) be and hereby 1S amended to read as follows: Sectlon 5. Plctures for cornmerc1al purposes. A. The Department of PubllC works shall issue all permlts for the use of any City property for any purpose relatlng to the film1ng of rnot1on pictures, making of televi- sian fllms, and taklng of still plctures for commercial purposes~ Appllcatlons for such permits shall be made upon forms provlded by the Department of Public Works. Such permits shall specify the locatlon to be used, the date(s) and time(s) for which such permit is desired and shall set forth such special conditions regard1ng the use of such permits as the Director of Public Works shall, 1n hlS dlscretion, determ1ne. Such permlts shall also set forth the fee or charge WhlCh 1S to be paid to the C1ty at the tlme the permit 1S lssued~ Each permit shall specify that no reference shall be made by d~alogue or picture to the Santa Monlca Police Department, ltS officers or personnel, or to the Clty of Santa Mon1ca, except as persons faml1~ar wlth the corrmunlty might recognlze the locale. -1- ! Fees =or co~~erclal motion plcture and teleVlslon fllming $400 c. Fees for use of Clty persofu,el. For any locatlon or area the use of WhlCh occaSlon speclal dlfficulty or expense to the Clty. thereby requlring the use of City personnel In any capacity in connectlon with such comrnerclal filmlng or photography, and for the use of Clty personnel for general asslstance, supervlsion, or other purposes for such fllmlng or photography, an addltional charge shall be made agalDst and payable by the permltee at the rate of Fifteen Dollars ($15) per hour per employee. D. Penalty fees. Notwithstanding any other proV1Slon In this resolutlon, no fllming of commercial motion plctures, commerclal televlsion fllms, or comrnerclal still photography on Clty property shall be instituted by any permlt holder in any resldentlal neighborhood of the Clty after 10:00 o'clock p.m. In addltion to any other penaltles provided by law, in the event that a perrnitee or other person violates the prOV1Slons of thlS subsectlon, an additlonal fee shall be charged as follows: An addltlonal charge for an addltlonal day of fl1mlng $400 A penalty fee $400 TOTAL $800 -2- i , , i f I I . I j I L~- publ~c 1~abl11ty lnsurance namlng the City of Santa Monlca, ltS agents, servants and employees as co-insureds, in amounts of not less than One Hundred Thousand Dollars ($lOO,OOQ) bodily lnJury lnsurance for anyone person, Three Hundred Thousand Dollars (S300,OOQ) bodl1y ~njury insurance for any one accldent, and property damage insurance ln an areolli~t not less than Fifty Thousand Dollars {SSO,OOQ} per occurrence. Such certlflcate of ~nsurance shall be furnished to the Dlr- ector of Public Works and shall further contaln a provlslon that notlce In wTltlng is to be provlded to the Director of PubllC Works wlthln thlrty (30) days prlor to cancellatlon of such POllCY. F. The Dlrector of PubllC Works, upon appll- catlon for a permlt, shall review the same, and may seek the advlce of such other C~ty departments as may be effected by the requested filmlng or photography actlvlties prlor to lssurance of such a perrnl t. If the Dlrector of Public t'lorks flnds that the issuance of such a permlt would constltute a hazard to the welfare of the communlty or its citizens or, pose a threat to public safety, or endanger lives ~ property, he may refuse to lssue the perrnlt applled =or. G. Students and non-proflt organlzations. A perrnlt, as provided for hereln, must be obtalned by students or non-proIlt organizatlons prior to engaglng In the actlvlties -3- "-Jr..u.....-. \.-.1J.~1' u.:...t;: ~~;:;::J.-LL.t:-''- c..LJ.J........ ........J..~o.;:t...L..........l.",,;;."-4~....... ..L1.\J":".l .t-"..&........,......"- U..L.l.....-.;;:;.L .....1i:;......t;:.4.-t..I.~ and state taxlng statutes. H. The provisions of thlS resolutlon shall not apply to the Santa Monlca Clvic AuditorlUffi, and fees for the use thereof shall otherw~se be set. SECTION 1. The Clty Clerk shall certlfy to the adoptlon of this resolution, and thenceforth and thereafter the same shall be in full force and effect. ADOPTED- and APPROVED this 13th day of January , 1976. .. 71-r~. /' I;~ "," _ - ~..."'''' ~ -r , ...." - . ..-... ~ ~...-!..,....... ~ r1ayor ~.. ; r.'~-e.-, ATTEST: f::-:? [/ IC'~/ C/1/;.--V<<) C17Y Clerk I hereby certify that the roregolng resolutlon was duly adopted by the Clty Councl1 of the C1ty of Santa MonLca at a regular meet~ng thereof, held on the 13th day of January 1976, by the following vote or the Counell: -4- _..... __.....- .. ._____. _~.__. .-:=-.-_ . ___~--_._..._._.______.. ......-........ __~,_ _ ____~__.. -......-.___~ ---__ -...... --___~- __ -..-r-__...__....