SR-205-008 (5)
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Santa Moniea~
City Council Report
City Council Meeting: September 26, 2006
Agenda Item: 1 D
To:
Mayor and City Council
From:
Jory Wolf, Chief Information Officer
Subject:
Authorize the Purchasing Agent to Issue a Purchase Order for a Digital
Storage System.
Recommended Action
It is recommended that the City Council authorize the Purchasing Agent to issue a
purchase order to Nth Generation Computing, Inc. for a digital storage system for video
taken by cameras installed in the jail of the Public Safety Facility.
Executive Summary
The jail in the Public Safety Facility is equipped with cameras that monitor and record
interaction between staff and inmates. Video from cameras is presently recorded on an
analog time lapse video cassette recording system. The analog system has proven to
be unreliable and should be replaced with a digital system. The digital system requires
high capacity digital storage technology to store the video captured by the cameras.
The total cost of the digital storage system is $249,435, including tax and three years of
maintenance. Funding for this purchase is included in the adopted budget for FY 2006-
07.
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Backqround
The analog video recording system in the jail records time lapse video onto video
cassettes. The system has proven to be unreliable and should be replaced with a
digital system. Digital based recording systems are designed with redundancy which
enables a greater level of reliability and performance over analog systems. Digital
storage systems are easier to manage, provide a greater level of security while enabling
shared access, require less physical storage and facilitate faster reproduction for
response to discovery motions. Until now, digital storage systems were cost prohibitive.
Recent advances in technology have reduced the total cost of ownership of digital
storage systems now making them an affordable alternative to analog systems.
Vendor Selection
In June 2006, a Request for Proposals seeking qualified vendors to furnish and install a
digital storage system was published. Five proposals were received, and an evaluation
committee reviewed and ranked the proposals. Factors such as reliability, redundancy,
compatibility with the digital recording equipment and software, and total cost were
taken into consideration while evaluating proposals. The Hewlett Packard EVA8000
system proposed by Nth Generation Computing, Inc. was chosen as the best system for
the City's needs. The Hewlett Packard EVA8000 is fully compatible with the digital
recording equipment, and offers a highly redundant, reliable, and expandable
architecture combined with competitive pricing.
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BudqeUFinanciallmpact
Funding for the purchase of the digital storage system, including three years of
maintenance, is available in the following accounts:
$205,955 - C01 0830.589000
$43,480 - C010058.589000
Funds for maintenance after the first three years will be provided In the Police
Department's annual budgets.
Prepared by: Eric Uller, Lead Public Safety Systems Analyst
Approved:
Forwarded to Council:
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