SR-205-006
CP:AA:BZ:AS: F:\DATA\SPFILES\SP-MISC\L-C Emergency Staff Report.doc
City Council Meeting: March 9, 2004 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Affirmation of Expenditures for Restoration of Lincoln Boulevard and
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Colorado Avenue Following the January 1 Water Main Break
Introduction
This report recommends that the City Council affirm emergency expenditures for repair
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of Lincoln Boulevard and Colorado Avenue following the January 1 water main break
in amounts of $280,000 with Security Paving Company for pavement repairs; $41,000
with Majich Bros., Inc. for water main repairs; $35,000 Caltrop Engineering for
construction management and inspection services; and $35,400 with Dynalectric, Inc.
for traffic signal repairs. These charges were executed through change orders and
emergency purchase orders to companies currently under contract with the City and
selected through competitive bidding procedures.
Background
On Thursday evening, January 1, 2004, a twelve-inch water main broke unexpectedly in
the intersection of Lincoln Boulevard and Colorado Avenue causing damage to the
street within the intersection, and on Colorado Avenue between Lincoln Boulevard and
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7 Street. The break caused the temporary closure of both Lincoln Boulevard and
Colorado Avenue, which impacted over 4,000 vehicles each peak period hour as well as
nearby businesses and residents during the busy holiday period.
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Crews from the City’s Utilities Division responded quickly, closing valves to isolate the
break and completing the necessary temporary repairs to the ruptured water main. The
City’s Utilities Division installed temporary water services above ground to adjacent
businesses affected by the water main break. Once the temporary repairs were
completed, the intersection was partially opened to through traffic on Lincoln Boulevard,
which was still restricted to one lane in each direction. Traffic on Colorado Avenue had
to be detoured around the intersection due to structural damage to the pavement on
Colorado Avenue. Despite closure of portions of Lincoln Boulevard and Colorado
Avenue, access to adjacent businesses was not greatly impacted due to the existence
of adjacent alleys and secondary driveways.
Permanent restoration work began on Thursday January 8, 2004 by a contractor then
engaged on another contract for the City, Majich Bros., Inc. Work included replacing
portions of the cast iron water main starting at the east end of the Colorado and Lincoln
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intersection and going west towards 7 Street. At the same time the City’s current
paving contractor, Security Paving Company, began pavement restoration work on the
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south half of Colorado Ave between Lincoln Boulevard and 7 Street. The water main
and street restoration work proceeded simultaneously with the City’s Civil Engineering &
Architecture Division coordinating, phasing, and monitoring the work of the various
contractors and design consultants to ensure that the work was complete as quickly as
possible. All restoration work was completed and traffic fully restored through the
intersection and on Colorado Avenue by January 28, less that three weeks after work
started, and less than one month after the initial water main break.
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The restoration work involved replacing the 12-inch cast iron water main with a new 12-
inch ductile iron water main, installing additional valves, designing and reconstructing
the intersection and a 100-feet section of Colorado Avenue west of the intersection in
Portland Cement Concrete, replacing damaged traffic signal conduits, and reconfiguring
some of the curb ramps and cross-walks for better accessibility.
Discussion
To expedite restoration of this major thoroughfare, the City Engineer issued work
directives to contractors already engaged on other City projects with the agreement that
the work would be reimbursed on the basis of time and material tracked in the field on a
daily basis by the City’s inspectors and verified with backup documentation including
material tickets, invoices, payroll records, equipment logs, and daily logs. It was further
agreed that emergency change orders would be prepared and processed to reimburse
the various contractors on the aforementioned basis once the final documentation was
submitted to the City.
Santa Monica Municipal Code Section 2.24.120, “Emergency purchases,” authorizes
the City Manager to negotiate and execute contracts during emergencies. This section
further requires that the City Manager report to Council at a regularly scheduled meeting
the actions taken during an emergency. Therefore, staff recommends that Council affirm
staff’s actions related to the repair of Lincoln Boulevard and Colorado Avenue related to
the water main break.
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Budget/Financial Impact
Funds required for change orders to the following contracts:
Contract 8198 – Security Paving Company $280,000
Contract 8297 – Majich Bros., Inc. $ 41,000
Contract 8199 – Caltrop Engineering $ 35,000
New P.O. – Dynalectric $ 35,400
TOTAL: $391,400
Funds are available in the following accounts:
C25013604.589000 “Water Main Replacement” $291,400
C01015201.589000 “Street Repair/Resurfacing” $100,000
Total Available: $391,400
Recommendation
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Staff recommends that the City Council affirm expenditures for the January 1 water
main break at the intersection of Lincoln Boulevard and Colorado Avenue.
Prepared by: Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Gil Borboa, Utilities Manager
Bill Zein, Principal Civil Engineer
Allan Sheth, Civil Engineering Associate
Don Patterson, Sr. Administrative Analyst
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