SR-205-004 (4)
Purch:DH:RAH:
F:\FINANCE\PURCH\STFRPTS\SRBD2861.DOC
Council Meeting: December 9, 2003 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Reject Bid to Furnish and Deliver One Dump Truck, Bid
#2861
Introduction
This report recommends rejection of bid to furnish and deliver one dump truck for the
Street Maintenance Division, Environmental & Public Works Management Department.
Background
The intended use of this vehicle by Street Maintenance personnel will be to haul
concrete and asphalt to and from various work locations within the City. It will replace a
1991 dump truck which is no longer cost effective to maintain and is part of the Vehicle
Replacement Program.
Discussion
In response to published Notices Inviting Bids (published August 2 and 7, 2003) in
accordance with City specifications, bids were received and publicly opened and read on
September 8, 2003. Proposal forms were sent to forty vendors and notices were
advertised in accordance with City Charter and Municipal Code provisions. One
proposal was received as follows:
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VENDOR AMOUNT
Los Angeles Freightliner $134,230.00
As is our practice, in order to ensure fair and open competition, staff will re-evaluate bid
specifications, research the open market for other possible bidders, and return to Council
for award at the appropriate time.
Budget/Financial Impact
There is no budget or financial impact at this time.
Recommendation
It is recommended that the City Council reject Bid #2861 submitted by Los Angeles
Freightliner and direct staff to research the open market for possible competitive bids.
Prepared By: Dave Rodriguez, Fleet Maintenance Supervisor
Diane Howell, Purchasing Agent
Richard Chiu, Buyer
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