SR-202-002 (31)~~~~
~ ~,ty of City Council Report
Santa Monica
City Council Meeting: February 6, 2007
Agenda Item: ~~~
To: Mayor and City Council
From: Carol Swindell, Director of Finance
Subject: Review Mid-Year 2006/07 Budget Status; Appropriate Associated Budget
Changes and Adjust Revenue Budgets; Adopt Resolution Establishing
Various Classification and Salary Rates; and Adopt Resolution Setting the
Parking Rates for the Civic Center Parking Structure
Recommended Actions
Staff recommends that City Council:
1) Approve FY2006/07 budget changes detailed in Exhibit A2;
2) Adopt a Resolution establishing various classifications and salary rates for
various positions detailed in Exhibit B1;
3) Approve the position and classification changes detailed in Exhibit B2;
4) Adopt a Resolution setting the Parking Rates for the Civic Center Parking
Structure; and
5) Defer appropriation of the available one-time funds to June, considering use of
the funds in the overall context of the FY2007/08 budget development and
Council priorities.
1
Executive Summary
This report provides a status update of the FY2006/07 budget as of December 31,2006
and proposes revisions to the revenue and expenditure budgets based on departmental
reviews of their budgets at the mid-point of the year. Included in expenditure budget
changes are preliminary personnel actions necessary to move the City's restructuring
forward along with classification and compensation adjustments resulting from position
reviews by the Human Resources Department. After all staff recommended Mid-Year
actions, there remains $1.3 million in available resources that can be appropriated for
one-time projects or carried over to next fiscal year for consideration during the adoption
of the FY2007/08 budget. Staff recommends that Council not appropriate the funds at
this time but carry them over and consider use as part of the 2007/08 budget.
In addition, this report establishes the parking rates for the Civic Center parking
structure, scheduled to open in the spring, at the rates currently charged at the Civic
Center Parking lot.
Discussion
Budqet Review
At the budget mid-point, staff identifies any one-time funds available for appropriation
based on audited results from the prior year, reviews revenue receipts to date,
recommends revenue budget changes and proposes adjustments in the budget
expenditure projections, as necessary.
2
General Fund Status Update
At the time of the adoption of the FY2006/07 budget, the General Fund beginning fund
balance was projected to be $25.9 million. Following the closing of the fiscal year and
audit of financial records, the actual ending fund balance was $28.4 million, $2.5 million
higher than anticipated. Council actions to date include $253,158 appropriated in the
General Fund and a net $342,675 was transferred from the unreserved/undesignated
fund balance to designations. Remaining available funds are $1.9 million.
Available Funds
Budget Actions (Details described below) (in millions)
Additional available funds from FY2005-06
Less Council actions to date in FY2006-07
Remaining available funds
Plus additional FY2006/07 revenues
Less proposed FY2006/07 Mid-Year
expenditure actions
Available Funds
$2.5
(0.6)
$1.9
$3.0
(3.6)
$1.3
Current FY2006/07 total revenues are up over Adopted Budget by $3.0 million.
Decreases in Real Property Transfer Tax, interest earnings and building permit
revenues are more than offset by increases in other local taxes and parking revenues,
identified later in the report. Mid-Year budget appropriations recommended at this time
include $3.0 million in additional appropriations plus another $0.6 million in transfers to
the fund balance for designations of funds.
3
General Fund Mid-Year Budget Recommendations
A summary of budget actions taken to date by City Council and proposed changes to
revenue and expenditure budget for the FY2006/07 General Fund budget are
summarized in the chart below and detailed fater in the report and in Exhibit A2.
FY2006/07 Mid-Year Budget
General Fund Changes
(in millions)
Year-to-
Date Total Proposed
Adopted Changes Budget as Mid-Year
Budget as 711/04 to of Budget Revised
of 7/1/06 12/30/06 12/30/06 Changes Budget
Beginning Fund Balance $25.9 2.5' 28.4 0.0 28.4
Sources of Funds
Revenues 233.3 0.0 233.3 3.0 236.3
Transfer In from Fund Balance 9.0 0.1 9.1 0.0 9.1
Total Sources of Funds 242.3 0.1 242.4 3.0 245.4
Uses of Funds
Expenditures (236.9) (0.2) Z (237.1) (3.0) (240.1)
Transfers Out to Fund Balance (8.9) (~.5) (9.4 (~.3) (9.7)
Total Uses of Funds (245.8) (0.7) (246.5) (3.3) (249.8)
Ending Fund Balance $22.4 1.9 24.3 (~.3) 24.0
Less 10% Undesignated Fund Balance* (22.4) (22.4) (22.7)
Available Funds 0.0 1.9 1.3
' Adjusts beginning balance for audited FY2005/06 balance
2 Excludes re-appropriation of capital project budgeted in prior years ($59.0 mi{lion)
* Council adopted Primary Financial Policies include: General Fund unreserved/undesignated fund
balance shoufd be maintained at a minimum of 10°l0 on ongoing expenses and available for
unanticipated financial reversals.
4
Council has several options for how to allocate the additional $1.3 milfion in avaiVable
funds, including:
• Leave the $1.3 million in fund balance and decide how to appropriate these funds
in context with other priorities as part of the FY 2007/08 Budget adoption in June.
• Designate the funds for one-time CIP projects. These funds could be applied to
unfunded or under-funded capital projects, to accelerate projects scheduled in
future years or fund new priority projects. Staff is currently updating the
unfunded needs list and will be discussing the capital priorities with Council in
May 2007 (Exhibit D). Council could also designate broad categories to which
they would like the funds applied, such as transportation management/circulation
improvements, which would include acceleration of the signal synchronization
plan and/or neighborhood traffic studies. By designating all or part of the $1.3
million into broad categories, the funds will be set-aside for the designated
purpose(s) and applied to specific CIP projects as they are fine tuned during the
development of the FY 2007/08 Budget.
• Appropriate the funds for other Council priorities.
The City's most recent five year forecast showed a potential structural deficit beginning
in FY 2009/10; therefore, staff recommends that any Council appropriation of the $1.3
million be for one time expenditures.
5
Revenue Adjustments
At Mid-Year, staff reviewed current year revenues and identified budget revisions based
on actual revenue receipts to date. This year approximately $3.0 million in additional
revenues are available. Revenue accounts recommended for adjustment include:
FY2006/07 General Fund Revenue Adjustments
(in millions}
Transient Occupancy Tax $1.8
Sales and Use Tax 0.6
Business License Tax 0.7
Property Tax 0.5
Utility Users Tax 0.2
Real Property Transfer Tax (0.5)
Parking Facility Tax 0.4
Parking Citations 0.7
Building & Permit Fees (1.0)
Planning & Zoning Fees 0.1
Interest Earnings (0.5)
Total $3.0
An explanation for the proposed adjustments to each revenue item is shown in Exhibit
A2.
Expenditure Adjustments
A review of department budgets through the first half of the fiscal year has identified
areas where additional appropriations are required totaling $3.0 million. The proposed
appropriations include:
6
Department Description
City Council
Information Systems
Finance
City Attorney
Police
Barnum Hall equipment
replacement
Transfer of 1.0 FTE funded by the
Water Fund
Business License audit services
Outside legal services
Unscheduled overtime
Fire Unscheduled overtime plus delay in
moving the Communications Center
operations to the City of Los
Angeles
Library
Interfund Transfers
Higher than anticipated utility and
copier costs for new library
Budget correction, plus Farmer's
Market bicycle valet service and
assistance with Airport AQMD
augmentation project
Capital Improvement Projects Web Content Management System
($150,000) Fire Dept personal
computer ($3,600)
Total
Amount
$150,000
27, 904
430,000
70,000
700,000
400,364
128,000
942,049
153,600
$3,001,917
In addition to the $3.0 General Fund appropriations, a balance sheet designation of $0.3
million is needed for interest earnings from the Civic Center Parking Structure bond
funds that cannot be spent on regular operating or capital expenditures. With the
additional expenditures an increase in the unreserved/undesignated General Fund
7
balance is needed of $0.3 million. This leaves an additional $1.3 million available for
appropriation in the General Fund.
Other Funds
Revenues and expenditures for other funds are summarized in Exhibit A1 and detailed
in Exhibit A2. The major revenue increases for the other funds recommended at Mid-
Year include:
•$450,000 - Beach Fund parking revenues due to good weather.
• $184,325 - Cemetery Fund sales revenue (lots/mausoleum)
•$3,688,770 - Big Blue Bus grant allocations and reimbursements from EZ
Pass
The Water, Stormwater, Vehicle Management and Information Technology funds also
had small revenue increases. The Miscellaneous Grants Fund is adjusted for a 2006
Technology Initiative grant award ($246,807), Homeland Security grant ($48,200) and
California Council for Humanities-Youth Culture grant ($2,500); however, grant budgets
are proposed to be decreased for Asphalt Concrete grant (-$67,000), Adopt-a-Catch
Basin grant (-$6,426), Proposition 13 Green Beach Runoff BMP grant (-$698,830) and
16th Street Runoff project grant from Proposition 50 (-$450,000), all due to project
delays.
On the expenditure side, the most significant budget change is requested for additional
appropriations from the Gas Tax Fund to a Sidewalk Repair capital improvement
account ($1,600,000). These funds have accumulated over a period of years primarily
8
from interest earnings on fund balance and sale of properties originally purchased with
Gas Tax Funds and offer the City the opportunity to address all the priority #1 and #2
sidewalk repairs over the next two to three years. This action will better protect the City
from liability exposure for sidewalk trip and fall claims The cost over this period of time
is estimated at $388,800 for an aggressive hot patching program to eliminate the
backlog of priority #1 and #2 locations and still keep up with annual needs. The
additional appropriation will be allocated to permanent sidewalk repairs. Staff will return
with a complete repair plan with their budget submission.
Expenditure budget changes are also made to the Charnock Fund to reflect the fund's
share of Administrative Indirect costs ($494,351), in Miscellaneous Grants
appropriations for grant awards ($249,307) to reflect the 2006 Technology Initiative
grant award and California Council for Humanities-Youth Culture grant. Miscellaneous
Grants appropriations are reduced by the grant and local match amount ($500,000) for
the Prop 50 - 16th Street Runoff project due to project delays. The Wastewater Fund
appropriation is increased by $6.0 million for AB1600 funding for the Colorado/Ocean
GAP Sewer Project, Other smaller appropriations include adjustments in the Water
Fund for the position transferred to ISD, bicycle valet services in the Pier Fund,
purchase of a sweeper in the Airport Fund.
9
Personnel Actions
Exhibit B1 is a resolution establishing new position classifications and adopting salary
rates for various classifications. Included in the attached salary resolution are
adjustments to most department director salaries.
Department head salaries, as a group, had not been studied since 1999, when those
positions were evaluated for reference purposes (in terms of duties and responsibilities)
for a compensation study of the City's division managers that was conducted by the
HayGroup, a compensation and classification consulting firm. At that time, none of the
recommended adjustments to department head salaries were made, although one
director did receive an increase to maintain the appropriate salary differential between
the director's salary and that of a manager in the director's department. Since then,
individuaf salaries of director positions have typicafly been raised when the position
became vacant in order to remain competitive in the external labor market and attract
the best and brightest candidates. This has resulted in salary levels that are out of
alignment based on duties and responsibilities and some that are not competitive with
the external labor market. The passage of Measure U this past November, which
exempts department head positions from civil service protection and makes them "at-
will" employees; creates a greater employment risk to department heads than
previously. With these factors in mind, the City Manager asked the HayGroup to
conduct a study of all department head positions.
10
The recommended salary levels are based on an appropriate balance between internal
equity and external competitiveness. In the future, adjustments to department head
salaries will be evaluated based on the entire group to avoid the previous
inconsistencies. The increased cost for the remainder of this year is $60,673, and will
be absorbed in this year's budget, covered by salary savings.
The resolution also includes changes created by the citywide restructuring. Two new
positions are created (Community Maintenance Department Director and Deputy City
Manager) and one position is re-titled and expanded (Assistant to the City Manager for
Community and Governmental Relations). The Chief Information Officer will become a
department director level position, but no budget changes are currently required. Other
positions related to the reorganization are being evaluated now and will be incorporated
into next year's budget. These costs for the remainder of the year are $145,500 and will
be absorbed in this year's budget.
Exhibit B2 is a listing of changes to budgeted positions that require approval by Council
in order to be incorporated into the FY2006/07 budget.
Civic Center Parkina Structure
The Civic Center Parking Structure is scheduled to open in spring, 2007 and requires
action to establish the parking rates. The attached resolution establishes the rates at
the same level as at the Civic Auditorium parking lot (all rates include tax):
11
$1.60/per 20 minutes
$8.00/daily maximum
$82.50/month
Budget/Financial Impact
The budget impact of adoption of the mid-year changes detailed in Exhibit A2 are
summarized in Exhibit A1 of this report.
Prepared by:
Janet Shelton, Budget Manager
Approved:
~
~'~ /h/~~ - - ~~~ /
Carol Swindell P~Lamont E ell
Director, Finance Department City Manage
Forwarded to Council:
ATTACHMENTS:
~
A1: Summary of FY2006-07 Revenue and Expenditure Budget Changes
A2: Proposed FY2006-07 Mid-Term Revenue, Expenditure and Balance Sheet
Changes
B1: Resofution Establishing New Classifications and Adopting Salary Rates for Certain
Positions
B2: Position and Classification Changes
C: Resolution Setting the Parking Rates for the Civic Center Parking Structure
D: CIP Unfunded Needs (6/06)
12
ATTACHMENT A
Summary of FY 2006-07 Revenue and Expenditure Budget Changes
Revenues Expenditures
Adopted
as of
7/1/O6 Approved
Revisions
7/1/06 - 12/31/06 Proposed
Budget
Changes Revised
Budget
12/31/O6 Adopted
as of
7/1/06 Net Capital Approved
Reappropriation Revisions
From PY Revenues 7/1/06 - 12/31/0 Proposed
Budget
Changes Revised
Budget
12/31/06
General 1 233,311,690 19,225 2,995,240 236,326,155 236,935,877 59,040,011 253,158 3,001,917 299,230,963
Special Revenue Source 4 1,873,333 41,208 1,914,5A1 1,924,280 6,078,470 263,864 8,266,614
Charnock 5 14,059,874 (5,053,959) 9,005,915 12,059,874 8,383,163 (5,053,959) 494,351 15,883,429
Beach Recreation 11 5,793,214 450,000 6,243,214 6,580,557 1,119,479 36,410 7,736,446
Housing Authority 12 14,862,200 14,862,200 15,049,100 0 0 15,049,100
Disasler Relief 13 4,190,950 4,190,950 135,321 11,552,709 0 11,688,030
TORCA 14 500,040 500,000 176,111 5,056,144 1,408,301 6,640,556
Redevelopment " 15-18 50,557,600 6,967,600 57,525,200 53,346,411 62,417,457 2,018,483 117,782,351
CDBG 19 5,040,880 5,040,880 2,809,631 6,409,785 (3,516,215) 5,7~3,201
Miscellaneous Grants 20 15,159,322 744,281 (924,449) 14,979,154 10,611,856 34,863,6$7 132,714 (202,193) 45,4Q6,064
Asset Seizure 21 0 0 0 72,928 0 72,928
COPS 22 134,000 134,000 0 202,837 0 202,837
Annenberg Grants Fund 24 12,000,000 12,000,000 4,000,000 19,588,767 0 23,588,767
Water 25 14,728,020 14,500 14,742,520 16,389,942 8,114,814 281,301 7,416 24,793,473
Solid Waste Management 27 18,721,467 350,630 19,072,097 18,404,710 1,515,875 368,056 20,288,641
Pier 30 2,964,535 2,964,535 2,964,536 7,876,494 26,311 10,867,341
Wastewater 31 12,818,682 (14,760) 12,803,922 16,554,837 2,751,079 452,075 6,000,000 25,757,991
CivicAuditorium 32 2,651,599 2,651,599 3,634,671 1,638,656 17,040 5,290,367
Airport / Special Aviation 33, 52 4,294,700 4,294,700 3,803,562 2,995,350 116,402 6,915,314
StormwaterManagement 34 1,682,662 23,150 1,705,812 1,893,081 1,610,197 0 3,503,278
Cemetery 37 498,000 184,325 682,325 1,334,784 288,142 51,796 1,674,722
Big Blue Bus 41 57,460,646 2,202,671 3,688,770 63,352,087 52,084,114 139,479,74A 169,282 191,733,140
GasTax 43 1,776,732 665,165 2,441,897 1,698,532 0 0 1,600,000 3,298,532
SCAQMD AB2766 44 110,500 110,500 2,300 197,407 0 199,707
Parks and Rec Facilities 53 35,300 35,300 0 39,043 0 39,043
Vehicie Management 54 9,409,043 38,500 9,447,543 7,379,069 6,559,393 0 33,000 13,971,462
Info Tech Repl /Svcs 55 1,665,544 22,400 3,600 1,691,544 1,137,844 1,081,980 17,150 2,700 2,239,674
Self-Insurance Funds*' S6-59 15,770,000 15,770,000 14,639,002 0 33,650 14,672,652
Parking Authority 77 256,700 256,700 (1,992,279) 6,360,742 350,630 4,719,093
502,327,193 5,944,461 ~ 6,473,636 514,7d5,290 , ; 483,557,723 395,294,353 f2,573,551)~ 10,937,191 887,215,716
" Includes Downtown, Ocean Park, Earihquake Recovery, and LowlModerate Income Housing Redevelopment Funds.
** Includes Self Insurance Comprehensive Fund, Bus Fund, Automobile Fund and Workers Comp Fund.
PROPOSED CHANGES TO FY2006-07 ATTACHMENT A2
REVENUE AND EXPENDITURE BUDGET
I. REVENUE ADJUSTMENTS
Fund Department/Division/Proiect Amount Explanation of Chanqe
General (01) Finance/ Revenue $ 152,000 To increase Utility Users Taxes due to
greater revenue from electricity
service, partially offset by less
revenues from natural gas service.
General (01) Finance/ Revenue $ 1,750,000 To increase Transient Occupancy
Taxes reflecting higher than
anticipated room rate and occupancy
increases.
General (01) Finance/ Revenue $ 600,000 To increase Sales and Use Taxes
reflecting one-time revenues from the
sale of a business.
General (01) Finance/ Revenue $ 700,000 To increase Business License Taxes
reflecting more revenues from
professional and service businesses
and the continuing impact of
compliance enfarcement.
General (01) Finance/ Revenue $ (494,000) To decrease Real Property Transfer
Taxes due to a decrease in the
number of property transfers.
General (01) Finance/ Revenue $ 390,000 To increase Parking Facility Taxes
based on year-to-date revenues.
General (01) Finance/ Revenue $ (500,000) To decrease interest earnings
reflecting lower interest rates and a
decrease in the General Fund's share
of total City cash.
General (01) Finance/ Revenue $ 524,036 To increase property taxes reflecting
greater aircraft unsecured taxes
(+$300,000) and pass-throughs from
the Redevelopment Agency
(+$353,634), partially offset by less
than anticipated property taxes from
other sources (-$129,598).
General (01) Financel Revenue $ 27,904 To increase Administrative Indirect
reflecting increase contribution from
the Water Fund for the position
transferred to Information Systems.
1
PROPOSED CHANGES TO FY2006-07 ATTACHMENT A2
REVENUE AND EXPENDITURE BUDGET
Fund
General (01)
General (01)
General (01)
General (01)
DepartmentlDivision/Proiect Amount
Police/ Office of Administrative $ 717,925
Services
Planning and Community $ 96,382
Development/ City Planning
2, 500
Planning and Community $(1,004,407) To reflect less than anticipated
Development/ Building and building permits issued, a decrease in
Safety property vafuation of permits issued,
and fewer plan check requests.
Library/ Administration and
Facilities
GENERAL (01) FUND TOTAL
Beach (11)
Community and Cultural
Services/ Open Space
Management
Miscellaneous Grants (20)
Police/ Office of Administrative
Services
$ 35,400 To reflect Library Cafe Rent and Utility
reimbursements from the Cafe.
$ 2,995.240
$_ 450.000 To increase beach parking revenues
due to warmer than usual weather.
$ 295,307
Miscellaneous Grants (20) Library/ Administration and $
Facilities
Miscellaneous Grants (20) Environmental and Public Works $
Management/ Civil Engineering
and Architecture
Explanation of Chanae
To increase parking citation revenues
due to a greater than anticipated
number of issuances ($700,000) and
auto impound release revenues due
to greater than anticipated vehicle
impounds ($17,925).
Ta increase planning and zoning fees
reflecting increased development in
advance of changes in affordable
housing regulations.
To reflect 2006 Technology Initiative
grant award from the Office of
Community Oriented Policing
Services (COPS) for technology
improvement ($246,807) and
Vulnerability Reduction Purchase Plan
grant from the Department of
Homeland Security ($48,500).
To reflect 2006 grant award from the
California Council for Humanities-
Youth Culture Grant.
(67,000) To reduce asphalt concrete grant
revenues due to project delays.
2
PROPOSED CHANGES TO FY2006-07 ATTACHMENT A2
REVENUE AND EXPENDITURE BUDGET
Fund DepartmentlDivision/Proiect Amaunt Explanation of Chanqe
Miscellaneous Grants (20) Environmental and Public Works $(1,155,256) To reduce revenues from the Adopt-a-
Management/ Environmental Catch-Basin (-$6,426), Prop 13 Green
Programs Beach Runoff BMP (-$698,830), and
Prop 50 (-$450,000) grants due to
project delays.
MISCELLANEOUS GRANTS (20) FUND TOTAL (924.4491
Water (25) Environmental and Public Works $ 14.500 To increase damage repair revenues
Management/ Water due to improved invoicing policy.
Stormwater Management
(34)
Environmental and Public Works $ 23.150 Reflects an increase in revenues due
Management/ Wastewater
to actual expenditures.
Cemetery (37)
Environmental and Public Works $ 1$4.325
Management/ Cemetery
To increase cemetery revenues from
lot sales (+$146,440), mausoleum
sales (+$19,220), and other sales and
services (+$27,940) reflecting the
impact of a new point of sales system.
Partially offsetting are less crypt sales
due to decreased inventory (-$9,275).
Big Blue Bus (41) Big Blue Bus/ Transit Programs 3.688.770 To reflect an additional allocation of
the State Transit Assistance (STA)
funds approved by LACMTA
(3,579,770) and revised
reimbursement rates from LACMTA
for the EZ Pass program ($109,000).
Vehicle Management (54) Environmental and Public Works $ 38.500 To reflect funds for initial purchase
Management/ Fleet Management and future replacement of an
industrial sweeper for the Airport.
Information Technology City Manager/ Information $ 3.600 To reflect funds for purchase and
Replacement and Services Systems future replacement new computer
(55) hardware and software for new Fire
Safety Coordinator position.
3
PROPOSED CHANGES TO FY2006-07 ATTACHMENT A2
REVENUE AND EXPENDITURE BUDGET
II. EXPENDITURE APPROPRIATIONS
Fund Department/Division/Proiect Amount Explanation of Chanqe
Generaf (01) City Council/ City Council $ 150,000 To appropriate funds for Barnum Hall
audio equipment.
General (01) City Manager/ Information $ 27,904 To reflect the partial year funding
Systems transfer and position upgrade of 1.0
FTE from the Water Fund
General (01) Finance/ Revenue $ 430,000 To appropriate additional funds for
business license audit services.
General (01) City Attorney/ City Attorney $ 70,000 To appropriate additional funds for
outside legal services.
General (01) Police/ Office of Operations $ 700,000 To appropriate funds for unbudgeted
overtime assignments.
General (01) Fire / Suppression $ 300,000 To appropriate funds for unbudgeted
overtime assignments
General (01) Fire/ Support Services $ 100,364 To appropriate increased costs
related to the delayed closing of the
Communications Center - Salaries
and Fringe Benefits ($114,052),
Overtime ($8,812), and Special
Equipment Maintenance ($40,000).
Partially offsetting is a reduced
appropriation for Contractual Services
(-$62,500).
General (01) Libraryl Administration and $ 128,000 To appropriate funds for
Facilities electric/power (+$100,000) and un-
budgeted copier costs (+$28,000).
General (01) Non-Departmental/ Interfund $ 942,049 To reimburse Airport Fund for an
Transactions AQMD augmentation project
($35,000), reimburse the Pier Fund
for Farmer's Market bicycle valet
program ($28,000) and reverse a
double entry ($879,049)
General (01) General Government Capital $ 3,600 To appropriate funds for new
Improvement/ Computer computer hardware and software for
Equipment Program new Fire Safety Coordinator position.
4
PROPOSED CHANGES 70 FY2006-07 ATTACHMENT A2
REVENUE AND EXPENDITURE BUDGET
Fund Department/Division/Proiect Amount Explanation of Chanqe
General (01) General Government Capital $ 150,000 To appropriate one-time funds for
Improvement/Content Based content based web system.
Web System
GENERAL (01) FUND TOTAL 3.001.917
Charnock (05) Environmental and Public Works/ 494.351 To reflect the Fund's share of the
Water Administrative Indirect costs.
Miscellaneous Grants (20) Non Departmental/ All Other $
Transactions
Miscellaneous Grants (20) Public Safety Capital $
ImprovemenU 2006 Technology
Initiative
Miscellaneous Grants (20) Wastewater and Water Capital
Improvement/ Prop 50 -16th
Street Runoff
MISCELLANEOUS GRANTS (20) FUND TOTAL
$
2,500 To appropriate California Council for
Humanities-Youth Culture Grant.
295,307 To appropriate 2006 Technology
Initiative grant funds for law
enforcement technology improvement
($246,807) and Vulnerability
Reduction Purchase Plan grant funds
for the purchase of a watercraft
($48,500).
(500,000) To reflect the cancellation of Prop 50
grant for the 16th Street runoff
project.
~V ILVL.I~7JI
Water (25) Environmental and Public Works $ 7.416 To reflect the partial year transfer of
Managemenb Water 1.0 FTE position to City Manager/
Information Systems (-$20,488) and
an increase in administrative indirect
for services rendered by the new
position {+$27,gp4).
Pier(30) Resource Management/ $ 28,000 To appropriate funds for farmers'
Economic Development market bicycle valet services.
Pier(30) Non-Departmental/ Interfund $ (28,000) To increase General Fund
Transactions reimbursements for bicycle valet
program.
PIER FUND (30) TOTAL $ 0
5
PROPOSED CHANGES TO FY2006-07 ATTACHMENT A2
REVENUE AND EXPENDITURE BUDGET
Fund Department/Division/Proiect Amount E~lanation of Chanqe
Wastewater (31) Wastewater and Water Capital $ 6.000.000 To appropriate AB 1600 funds for the
Improvement/ Colorado/Ocean Colorado/Ocean GAP sewer project.
Sewer
Airport (33)
Airport (33)
Airport (33)
Resource ManagemenU Airport $
Non-Departmental/ Interfund
Transactions
General Government Capital
Improvement/ Equipment
Replacement Projects
AIRPORT (33) FUND TOTAL
Gas Tax (43)
Streets, Traffic Control and
Parking Capital Improvement!
Sidewalk Repairs
Vehicle Management (54) General Government Capital
Improvement/ Vehicle
Replacement Program
Information Technology General Government Capital
Replacement and Services Improvement/ Computer
(35) Equipment Program
III. BALANCE SHEET
Fund
General (01)
Department/Division/Proiect
Transfer -out
Wastewater (31) Transfer -in
$
$
(3,500) To transfer budget authority to capital
improvement for an industrial
sweeper (-$38,500) and appropriate
funds for an AQMD Augmentation
Project (+$35,000).
(35,000) To increase General Fund
reimbursement for an AQMD
augmentation project.
38,500 To appropriate funds for the purchase
of an industrial sweeper.
~ ~
1.600.000 To appropriate gas tax funds to repair
sidewalks city-wide.
$ 33.000 To appropriate funds for the purchase
of an industrial sweeper.
2.700 To appropriate funds for new
computer hardware and software for
new Fire Safety Coordinator position.
Amount Explanation of Chanqe
$ 315,000 To designate Civic Center bond
interest for Civic Center construction.
$ 6,000,000 To release the designation of AB
1600 funds for the Colorado/Ocean
GAP sewer project.
6
ATTACHM~NT B2
Department
City Manager
City Manager
City Manager
City Manager
Community
Maintenance
Environmental and
Public Works
Management
Environmental and
Public Works
Management
Environmental and
Public Works
Management
Finance
POSITION AND CLASSIFICATION CHANGES
Division Delete Add
Administration
0.5 FTE permanent
Information Assistant
1.0 FTE permanent
Information Assistant
Administration
Community
Information
Information
Systems
Administration
Environmental
Programs
1.0 FTE permanent
Assistant to the City
Manager for Community
Relations
1.0 FTE permanent
Assistant to the City
Manager for
Intergovernmental
Relations
1.0 FTE permanent
Hazardous Materials
Technician
Water
1.0 FTE permanent Staff 1.0 FTE permanent Staff
Assistant II Assistant III
1.0 FTE-permanent
Deputy City Manager
1.0 FTE permanent
Assistant to the City
Manager for Community
and Government
Relations
1.0 FTE permanent GIS
Technician
1.0 FTE permanent
Director of Community
Maintenance
1.0 FTE permanent Lead
Hazardous Materials
Technician
Water 1.0 FTE permanent
Water Production and
Treatment Plant
Operator Trainee
Administration
and Budget
1.0 FTE permanent
Chief Financial Officer
1.0 FTE permanent
Director of Finance
(Controller/City
Treasurer)
Library Administration 1.0 FTE permanent 1.0 FTE permanent Lead
and Facilities Library Services Officer Library Services Officer
Unfunded Capital Improvement Projects
'7~~
~
x.... x..~t.'
"Readiness" refers to general time frame a project is scheduled, required, or could likely start
ATTACHMENT D
Readiness
--- ~Year~ .~~.._--
ID
P roject
Status
Estimated Funding
Need
N
M I~ •-
~ i i
O M I~
A Bike Master Plan Improvements For improvements striping and signage. This project could be $200,000 X
May be considered when LUCE completed in 3 years.
finished; Prop A funds can be reserved
B Breakwater The status of the $4 M in federal funding for the project is $3,800,000 X
Requires Federal re-appropriation. unclear. The estimated City expense is to match federal
funding to build a required commercial harbor.
C CCSP Facilities - Early Childhood Part of the Civic Center Specific Plan. This child care center $10,790,000 X
Development Center RDA would be a joint effort by SMC and the City. The City estimated
Contribution of $1.2 in 06/07 the costs at $10.79 M(including design, construction, direct
owner costs and unforeseen conditions). Of this amount, $1.2
M has been included in the City's Capital Improvement
Program budget and $7 million was identified by SMC when it
went to the voters for approval of its 2004 facilities bond (There
is not a cap to the potential amount of the SMC bonds to fond
such a project). Therefore, there is an estimated gap of $2.6 M
for construction. $530K (one-time) was included in the RAND
Development Agreement for start up operating costs/subsidies,
but not construction. Operating costs have not yet been
defined.
D Pier Circulation Improvements This is an estimate of circulation improvements, which may X
$3.4 M in FY2006-07 CIP include a ramp for cars and bikes. The EIR is scheduled for
completion in summer 2005.
E Restoration (Conservation) of Public The public art collection needs significant conservation and $525,000 X
Art Collection restoration. These costs would cover a 3-year period.
Unfunded Capital Improvement Projects
~~~
f
li~nar Mrair~`
"Readiness" refers to general time frame a project is scheduled, required, or could likely start
ATTACHMENT D
Readiness
-----~years---_
ID
Project
Status
Estimated Funding ~, ~ ~
~ ~ ~
~ Need o M ti
F CCSP Facilities - Civic Auditorium Park decisions will be key in determining the Civic Auditorium's $63,317,500 X
Expansion future configuration. Could be a potential partnership
opportunity in the future.
G CCSP Public Open Space - Civic Part of CCSP; will be integral to Civic Auditorium reuse. Could $8,585,400 X
Auditorium Park (Sports field) be a potential partnership opportunity for sports fields in the
future.
H CCSP Pub{ic Open Space - Pafisades Part of the CCSP. These improvements are scheduled 5-7 $6,296,700 X
Garden Walk/arboretum years away.
I CCSP Public Open Space - Town Part of the CCSP. These improvements are scheduled 5-7 $4,770,300 X
Square years away.
J CCSP Roadway - Second Street and Part of the CCSP. These improvements are scheduled 5-7 $8,000,000 X
Main Street Bridges years away.
K Citywide ADA improvements for older Gross estimate of cost for needed upgrades to City facilities. $7,500,000 X
facilities
L CCSP Roadway - Main Street, Main These roadway improvements are scheduled 10 years away. $12,800,000 X
Street Circle, Civic center Drive,
Ocean Avenue, Pico Streetscape,
Fourth Street
M City Hall Renovation and City Services This is the estimated cost to renovate City Hall, including $85,000,000 X
Building seismic retrofit, and build a City Services building.
N City Yards Landfill Mitigation Significant measures will need to be taken prior to and in Unknown X
conjunction with the City Yards Master Plan to mitigate impacts
of the landfill below the City Yards.
O City Yards Master Plan The project is on hold pending resolution of transfer station $50,000,000 X
and subsidence issues (see below).
Unfunded Capital Improvement Projects
~~~
~
li~slr Maxler`
"Readiness" refers to general time frame a project is scheduled, required, or could likely start
ATTACHMENT D
Readiness
--_ --.._~~ears) __---.
ID
Project
Status
Estimated Funding ~., ~ ~
Need ~ ~ r
P Crescent Bay Park Rehabilitation This is the estimated cost to completely rehabilitate the park. $1,540,000 X
The pergola rehab has been completed.
Q Development of parkland sites This is an estimated cost for improvements and parking at $20,000,000 X
potential park sites. This could be a potential partnership
opportunity for field improvements.
R Freeway Sound wall Gap Closures The cost is unknown. Although these sound walls are on Unknown X
MTA's sound wall list, they are at minimum of 15-20 years
away from being considered for funding by the MTA.
S Lincoln Boulevard Improvements This is an estimate for rehabilitation and street enhancements $19,000,000 X
on Lincoln Boulevard. The City has been working with Caltrans
on relinquishment, which will take another 9-12 months.
T Santa Monica Boulevard Funding for a streetscape project was deferred in March 2003. $10,000,000 X
Improvements
U Senior Recreation Center Renovation An early conceptual design was completed but emerging $2,500,000 X
Project needs of next generation of seniors remains to be defined.
V Fire Station Replacements 1& 3 Structural evaluation funded in FY 06-07. Unknown X
X Lifeguard Headquarters Per the County Lifeguard agreement, the City is obligated to $1,200,000 X
contribute $500,000 by FY 06/07. Project cost are currently
estimated at $1.7 million. Discussions with County are
continuin .
Y Ocean Park plan Could include landscaping, medians. Project to be defined. Unknown
Unfunded Capital Improvement Projects
~~~
~
~:~:. K.~~..•
"Readiness" refers to general time frame a project is schedu{ed, required, or could likely start
ATTACHMENT D
Readiness
ears
ID
Estimated Funding r, ,~ ~
~ ~ ~
Need o M r~
Project
Status
Z Borderline neighborhood requests Could include street, pedestrian or other infrastructure. Unknown
$200,000 were set aside in FY2005-06
budget; RFP currently being finalized
-.- . - -.- -.. - . . .
AA Downtown Parking Task Force This project would retrofit the "tall" parking structures (2,4,5); $250,000,000 X X X
Strategic Plan ($12.2 M in FY2006-07; demolish and rebuild the "short" structures (1, 3, 6); and
$16 M in FY2007-08; $17 M in FY2008- construct new structures in the downtown. The original cost in
09) 2001 was $92 million; the costs could rise to $250 million after
v design.
BB Land Acquisition for public uses Land acquisition for potential parking structures, light rail, $30,000,000 X
(Ongoing discussions with land housing and pedestrian-oriented retail or other public uses.
owners) This could be a future partnership opportunity depending on the
use selected.
~
CC Development Costs of Land Acquired This is a gross estimate of development costs (acquisition $40,000,000 X
for Public Uses
_ ..__._
___ costs are listed under the high category).
_~__
---____._ _----..____-_ ____.. -
__
_
-_
--
DD __ ._
___ _~-----
Civic Auditorium Seismic Retrofit ._-
__
This project is still unfunded, pending decisions on the Civic ____
.
$5,000,000
X
Auditorium.
• . - . - -.- -.. - ~ . ..• - . .
AAA CCSP Public Open Space - Village These are public improvements linked to the affordable $9,110,000 X
Green/Mews housing (Village Green) which could be funded with RDA
affordable housing funds.
Unfunded Capital Improvement Projects
~~~ ~ ~ ~ ~ : ~ ' • ' ~ • • . • .
~ "Readiness" refers to general time frame a project is scheduled, required, or could likely start
f:~na~ Mwwirr'
ATTACHMENT D
Readiness
i-- (years
ID
BBB CCSP Roadway - Olympic Drive
(Ocean Ave to Main Street)
These are public improvements linked to the affordable
housing (Village Green) and could be funded with RDA
affordable housing funds.
$2, 020, 000
StatUS
Estimated Funding
Need
N
M I~ ~
i i i
O M I~
The list excludes the 2oth/Cloverfield street improvements in the Pico Neighborhood, for which funds ha~e been identified. Also excluded are projects far in the future, or in
conceptual de~elopment, such as the urban runoff master plan, Community Energy
e erence
eso u ~ o n os .
an
.
ac men s
. .
ava ~ a e o r rev ~ ew
. . ,
in i er s
~ce.