SR-205-003 (628)
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Santa Moniea~
City Council Report
City Council Meeting: April 11 ,2006
Agenda Item: 1G
To:
From:
Subject:
Mayor and City Council
Steve Stark, Chief Financial Officer
Underground Storage Tank Systems
Recommended Action
Award bid to SunWest Engineering Constructors to provide annual certification, testing,
and maintenance of underground storage tank systems, Bid #2901.
Executive Summary
Award of bid to provide annual certification, testing, and maintenance of underground
storage tank systems at various locations within the City to SunWest Engineering
Constructors at specific unit prices plus applicable sales tax. The locations within the
City include Fire stations #1, #2, #3, and #5, Public Safety Facility, Corporate Yards,
and Big Blue Bus. The bid award is for a two year period with one additional one-year
renewal option. The total estimated expenditure for the three year term is $133,500.
Discussion
Backaround
The City owns and operates underground storage tanks at various locations within the
City which store gasoline and diesel for dispensing operations in addition to supplying
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fuel to emergency generators. These tank systems are subject to annual testing and
certification of the electronic monitoring equipment and vapor recovery performance
testing as required by regulations adopted by the State Water Resources Control Board
and the South Coast Air Quality Management District. In addition, the selected vendor
will also provide services associated with maintenance and repair of system
components.
As stated in the bid, the selected contractor will not only satisfy the regulatory
requirement for the operation of each tank system, but also assist the Environmental
Programs Division to ensure the City's tanks are maintained in a manner that will serve
as an example for other tank owners and operators within the City.
Vendor Selection
In October 2005, the City published Notices Inviting Bids to provide annual certification,
testing, and maintenance of underground storage tank systems in accordance with City
specifications. Bids were received and publicly opened and read on November 10,
2005. Bid forms were mailed to forty-six vendors and notices were advertised in
accordance with City Charter and Municipal Code provisions. Six bids were received
and evaluated by City staff.
Bids were evaluated based on competitive pricing, annual usage, responsiveness to bid
requirements, and references. Based upon these criteria, SunWest Engineering
Constructors is the best company to provide the required services. While Tank
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Specialists of California was lower in price, the City was not satisfied with their
implementation of the previous award for this scope of services, specifically, the
administration, coordination and follow-through of necessary maintenance and repair of
City-owned tank systems which resulted in the City cancelling their services. Dialysis
North was also lower in price but they provided an incomplete bid.
Budget/Financial Impact
Since Fiscal Year 2005/2006 has begun, the estimated expenditure for the remainder of
the fiscal year will be $11,125. Funds are available for the amount of $11,125 as
follows:
. $4,250 in account 01312.555010 Fire Station # 1, #2, #3, and # 5
. $1,000 in account 01451.533225 Public Safety Facility
· $2,625 in account 54461.533120 Corporate Yards
. $2,000 in account 41651.555015.120w Big Blue Bus
. $1,250 in account 41651.544199.120w Big Blue Bus
Budget authority for the subsequent years will be included in each annual proposed City
budget.
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Prepared by:
Diane Howell, Purchasing Agent
Approved:
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Steve Stark
Chief Financial Officer
Forwarded to Council:
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P. mont Ewell
C' y Manager
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