SR-205-003 (626)
Council Meeting: March 28, 2006 Santa Monica, California
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TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award Bid to Provide Uniform, Shop Towel and Floor Mat Rental Service to
Aramark Uniform Services for the Big Blue Bus, Bid #2900
Introduction
This report recommends award of bid to provide uniform, shop towel and floor mat rental
service for the Big Blue Bus Department, at specified unit prices including applicable sales
tax with Aramark Uniform Services. The award of bid is for one year with four additional
one-year renewal options. The estimated annual expenditure is $40,000 which totals
$200,000 over a five year period.
Background
Big Blue Bus maintenance employees are required to wear uniforms. The Big Blue Bus
supplies the required uniforms that have been approved by the Transit Maintenance
Manager along with any and all personal protective equipment as necessary. Shop towels
are used by maintenance staff while repairing and maintaining transit coaches. Floor mats
are used to prevent dirt and grime from being tracked into the shop and other areas of the
facility.
Discussion
In September 2005, the City published Notices Inviting Bids to provide uniform, shop towel
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and floor mat rental service for the Big Blue Bus in accordance with City specifications.
Bids were received and publicly opened and read on October 18, 2005. Bid forms were
mailed to nineteen vendors and notices were advertised in accordance with City Charter
and Municipal Code provisions. Five bids were received and were evaluated based on
competitive pricing, annual usage, responsiveness to bid requirements, and references.
Based upon these criteria, Aramark Uniform Services is the best company to provide the
required services. Prudential Overall Supply, Ameripride Uniform Services, and G & K
Services were lower in price but could not comply with the Living Wage Ordinance; hence,
it is recommended the bid be awarded to Aramark Uniform Services.
Budget/Financial Impact
Since Fiscal Year 2005/2006 has begun, the estimated expenditure for the remainder of
the fiscal year will be $10,000. Funds are available in the amount of $10,000 as follows:
?
$1,871 in account 41651.511972, 1500W
?
$4,474 in account 41652.511972, 1500W
?
$1,790 in account 41653.511972, 1500W
?
$1,865 in account 41651.544199, 120W
Budget authority for the subsequent years will be included in each annual proposed City
budget.
Recommendation
It is recommended that City Council:
1. Reject the bids submitted by Prudential Overall Supply, Ameripride Uniform
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Services, and G & K Services due to non-compliance with the City’s Living Wage
Ordinance; and
2. Award Bid#2900 to Aramark Uniform Services at specified unit prices including
applicable sales tax, with four one-year renewal options, as the best bidder.
Prepared By: Diane Howell, Purchasing Agent
Richard Chiu, Senior Buyer
Kimberlie Nimori, Buyer
Stephanie Negriff, Director of Transit Services at the Big Blue Bus
Joe Stitcher, Assistant Director of Transit Services at the Big Blue Bus
Ralph Merced, Transit Maintenance Manager at the Big Blue Bus
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