SR-205-003 (623)
F:\FINANCIALOPERATIONS\PURCHASING\STFRPTS\SRBD2895.DOC
Council Meeting: December 13, 2005 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award Bid to Provide Detailing Service to Transit Coaches, Bid #2895
Introduction
This report recommends award of bid to provide detailing service to transit coaches for the
Big Blue Bus Department at specified unit prices, with two one-year renewal options. The
estimated annual expenditure is $115,000.
Background
The Big Blue Bus requires professional detailing of its transit coaches on a regular basis.
The interior and exterior of the coaches will be cleaned and waxed to maintain the award
winning appearance of the Big Blue Bus.
Discussion
In September 2005, the City published Notices Inviting Bids to provide detailing service to
transit coaches in accordance with City specifications. Bids were received and publicly
opened and read on October 4, 2005. Bid forms were mailed to nineteen vendors and
notices were advertised in accordance with City Charter and Municipal Code provisions.
Four bids were received and evaluated based on competitive pricing, annual usage,
responsiveness to bid requirements, and references. Based upon these criteria,
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UNISERVE Facilities Services Corporation is the most appropriate company to provide the
required services.
Staff has evaluated the bid submitted by UNISERVE Facilities Services Corporation and
finds that it meets City specifications. UNISERVE Facilities Services Corporation will
comply with the Living Wage Ordinance and has signed and submitted the Living Wage
Certification.
Budget/Financial Impact
Funds in the amount of $101,200 are available in account 41651.555011 and in the
amount of $13,800 are available in account 41651.544199 for FY05/06. Budget authority
for the subsequent years will be included in each annual proposed City budget.
Recommendation
It is recommended that the award of Bid #2895 be made to UNISERVE Facilities Services
Corporation at specified unit prices, with two one-year renewal options, as the best bidder.
Prepared By: Diane Howell, Purchasing Agent
Richard Chiu, Senior Buyer
Stephanie Negriff, Director of Transit Services
Joe Stitcher, Assistant Director of Transit Operations
Ralph Merced, Transit Maintenance Manager
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