SR-205-003 (622)
F:\FINANCIALOPERATIONS\PURCHASING\STFRPTS\SRBD2894.DOC
Council Meeting: December 13, 2005 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award Bid to Provide Body Repair and Painting Services to Transit Coaches,
Bid #2894
Introduction
This report recommends award of bid to provide body repair and painting services to
transit coaches for the Big Blue Bus Department at specified labor rate, with two one-year
renewal options. The estimated annual expenditure is $300,000.
Background
The Big Blue Bus requires body repair and painting services for transit coaches that are
damaged in accidents. It is essential that repairs be made promptly to preserve
acceptable customer service levels.
Discussion
In September 2005, the City published Notices Inviting Bids to provide body repair and
painting services to transit coaches in accordance with City specifications. Bids were
received and publicly opened and read on October 17, 2005. Bid forms were mailed to
fourteen vendors and notices were advertised in accordance with City Charter and
Municipal Code provisions. Six bids were received as follows:
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LABOR RATE
VENDOR
Carlos Guzman, Inc. $32.00 /hour
Smith & Hartford Coach Works $35.00 /hour
Westway Industries $38.00 /hour
Quality Fleet & Truck Centers $45.00 /hour
Los Angeles Freightliner $56.00 /hour
Inland Body & Paint Center $60.00 /hour
In order to reduce the number of days damaged buses are out of service, award of this bid
should be allocated amongst the three top ranking bidders in the proportions listed in the
“Recommendation” section.
Staff has evaluated the bids submitted by Carlos Guzman, Inc., Smith & Hartford Coach
Works, and Westway Industries and finds that they meet City specifications. All three
bidders will comply with the Living Wage Ordinance and have signed and submitted the
Living Wage Certification.
Budget/Financial Impact
Funds in the amount of $300,000 are available in account 41651.555011 for FY05/06.
Budget authority for the subsequent years will be included in each annual proposed City
budget.
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Recommendation
It is recommended that City Council split the award of Bid #2894 as follows:
1. Award 60% of anticipated work to Carlos Guzman, Inc.;
2. Award 30% of anticipated work to Smith & Hartford Coach Works; and
3. Award 10% of anticipated work to Westway Industries at specified labor rates, with
two one-year renewal options, as the best bidders.
Prepared By: Diane Howell, Purchasing Agent
Richard Chiu, Senior Buyer
Stephanie Negriff, Director of Transit Services
Joe Stitcher, Assistant Director of Transit Operations
Ralph Merced, Transit Maintenance Manager
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