SR-205-003 (619)
F:\FINANCIALOPERATIONS\PURCHASING\STFRPTS\SRBD2890.DOC
Council Meeting: September 13, 2005 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award Bid to Provide Hazardous Waste Management and Transportation
Services, Bid #2890
Introduction
This report recommends award of bid to PSC Rho-Chem for hazardous waste
management and transportation services for the Environmental Programs Division at
specified unit prices, for a duration of two years with a one-year renewal option. The
estimated annual expenditure is $200,000.
Background
The City of Santa Monica generates hazardous waste from emergency response,
municipal activities, and the Household and Small Business Hazardous Waste Collection
Center, which serves City residents. State and federal law regulate hazardous waste
generation, storage, transportation, and disposal/recycling activities. Hazardous waste
must be transported by state and federally certified haulers and recycled/disposed at state
or federally certified and permitted facilities.
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Discussion
In May 2005, the City published Notices Inviting Bids to provide hazardous waste
management and transportation services in accordance with City specifications. Bids were
received and publicly opened and read on June 29, 2005. Bid forms were mailed to thirty-
four vendors and notices were advertised in accordance with City Charter and Municipal
Code provisions. Four bids were received and evaluated based on competitive pricing,
environmental compliance, responsiveness to bid requirements, and references. Based
upon these criteria, PSC Rho-Chem is the most appropriate company to provide the
required services.
Staff has evaluated the bid submitted by PSC Rho-Chem and finds that it meets City
specifications. PSC Rho-Chem will comply with the Living Wage Ordinance and has
signed and submitted the Living Wage Certification.
Budget/Financial Impact
Funding to implement the activities in FY06/07 and FY07/08, for $200,000 per fiscal year,
will be contingent upon City Council’s approval of the annual operating budget. Funds in
the amount of $200,000 are available in account 31662.555130 for FY05/06.
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Recommendation
It is recommended that the award of Bid #2890 be made to PSC Rho-Chem as the best
bidder, at specified unit prices, for a duration of two years with one additional one-year
renewal option.
Prepared By: Diane Howell, Purchasing Agent
Richard Chiu, Senior Buyer
Craig Perkins, Director of Environmental and Public Works Management
Brian Johnson, Environmental Programs Manager
Rich Berman, Senior Environmental Analyst
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