SR-205-003 (605)
Purch:DH:RAH:
F:\FINANCE\PURCH\STFRPTS\SRBD2864.DOC
Council Meeting: April 13, 2004 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award Bid to Furnish and Deliver Two Front Loaders, Bid #2864
Introduction
This report recommends award of bid to furnish and deliver two front loaders for the
Solid Waste Management Division, Environmental & Public Works Management
Department, in the total amount of $397,061, including applicable sales tax, funded by
contributions from the Solid Waste Fund to the Vehicle Replacement Program.
Background
The compressed natural gas (CNG) powered front loaders will be used by Solid Waste
Management personnel to collect trash and debris. They will replace two 1992 front
loaders which are no longer cost effective to maintain and are part of the Vehicle
Replacement Program. Solid Waste vehicles are among the heaviest used vehicles in
the City’s fleet.
Discussion
In September 2003, the City published Notices Inviting Bids to furnish and deliver two
front loaders in accordance with City specifications. Bids were received and publicly
opened and read on October 20, 2003. Proposal forms were sent to eleven vendors
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and notices were advertised in accordance with City Charter and Municipal Code
provisions. Two proposals were received as follows:
VENDOR AMOUNT
Carmenita Truck Center $371,297.50
Boerner Truck Center $397,061.00
The bid submitted by Carmenita Truck Center does not meet City specifications in
several critical areas as follows:
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Engine Torque – Bid specifications required 900 lbs/ft of torque and Carmenita
Truck Center offered only a maximum rating of 850 lbs/ft. Maximum available
torque is required due to the combined weight of the vehicle and the trash and
debris it carries.
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Overall Length – This vehicle will be required to operate in the City’s narrow
alleys. The vehicle with the shortest overall length would provide better
maneuverability and best meet the division’s operational needs. Carmenita
Truck Center’s vehicle has an overall length of 378” versus Boerner’s 348”. In
small, narrow alleys, 30 inches make a difference.
Staff has evaluated the bid submitted by Boerner Truck Center for two CNG powered
front loaders and finds that they meet City specifications. The purchase of these CNG
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powered front loaders from Boerner Truck Center is consistent with the City’s reduced
emissions fuel policy.
Budget/Financial Impact
Budget authority for this purchase is in the Capital Improvement Budget account
number C54016703.589000, “Fleet Vehicles Replacement Program”.
Recommendation
It is recommended that City Council:
1. Reject the bid submitted by Carmenita Truck Center; and
2. Award Bid #2864 to Boerner Truck Center as the best bidder for two CNG
powered front loaders, in the total amount of $397,061, including applicable
sales tax.
Prepared By: Dave Rodriguez, Fleet Maintenance Supervisor
Diane Howell, Purchasing Agent
Richard Chiu, Buyer
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