SR-205-003 (604)
Purch:DH:RAH:
F:\FINANCE\PURCH\STFRPTS\SRBD2859.DOC
Council Meeting: April 13, 2004 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award Bid to Furnish and Deliver Two Rear Loaders, Bid #2859
Introduction
This report recommends award of bid to furnish and deliver two rear loaders for the
Solid Waste Management Division, Environmental & Public Works Management
Department, in the total amount of $376,454.53, including applicable sales tax, funded
by contributions from the Solid Waste Fund to the Vehicle Replacement Program.
Background
The compressed natural gas (CNG) powered rear loaders will be used by Solid Waste
Management personnel to collect trash and debris. They will replace one 1991 and one
1992 rear loader which are no longer cost effective to maintain and are part of the
Vehicle Replacement Program. Solid Waste vehicles are among the heaviest used
vehicles in the City’s fleet.
Discussion
In July 2003, the City published Notices Inviting Bids to furnish and deliver two rear
loaders in accordance with City specifications. Bids were received and publicly opened
and read on August 1, 2003. Proposal forms were sent to forty-three vendors and
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notices were advertised in accordance with City Charter and Municipal Code provisions.
Two proposals were received as follows:
VENDOR AMOUNT
Carmenita Truck Center $372,434.00
Boerner Truck Center $376,454.53
The bid submitted by Carmenita Truck Center does not meet City specifications in
several critical areas as follows:
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Engine Torque – Bid specifications required 900 lbs/ft of torque and Carmenita
Truck Center offered only a maximum rating of 850 lbs/ft. Maximum available
torque is required due to the combined weight of the vehicle and the trash and
debris it carries.
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Cab Seats – Bid specifications required both cab seats to be pneumatic
suspension and Carmenita Truck Center offered a right hand upholstered folding
seat. The air seats are needed to help cushion the ride for both operators and to
help prevent any injuries due to the operators’ frequent entering and exiting of
the vehicle.
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Overall Length – This vehicle will be required to operate in the City’s narrow
alleys. The vehicle with the shortest overall length would provide better
maneuverability and best meet the division’s operational needs. Carmenita
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Truck Center’s vehicle has an overall length of 351” versus Boerner’s 341”. In
small, narrow alleys, 10 inches make a difference.
Staff has evaluated the bid submitted by Boerner Truck Center for two CNG powered
rear loaders and finds that they meet City specifications. The purchase of these CNG
powered rear loaders from Boerner Truck Center is consistent with the City’s reduced
emissions fuel policy.
Budget/Financial Impact
Budget authority for this purchase is in the Capital Improvement Budget account
number C54016700.589000, “Fleet Vehicles Replacement Program”.
Recommendation
It is recommended that City Council:
1. Reject the bid submitted by Carmenita Truck Center; and
2. Award Bid #2859 to Boerner Truck Center as the best bidder for two CNG
powered rear loaders, in the total amount of $376,454.53, including applicable
sales tax.
Prepared By: Dave Rodriguez, Fleet Maintenance Supervisor
Diane Howell, Purchasing Agent
Richard Chiu, Buyer
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