SR-205-003 (602)
Purch:PW:ML:RAH:F:\FINANCE\PURCH\STFRPTS\SRBD2871.DOC
Council Meeting: January 27, 2004 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award Bid to Furnish and Deliver Replacement Parts for NABI (North
American Bus Industries) Transit Coaches, Bid #2871
Introduction
This report recommends award of bid to furnish and deliver replacement parts for NABI
(North American Bus Industries)transit coaches for the Big Blue Bus Department at
specified unit prices, plus applicable sales tax, with two one-year renewal options. The
estimated annual expenditure is $110,000.
Background
The replacement parts will be used to perform routine maintenance on the Fleet’s NABI
transit coaches.
Discussion
In response to published Notices Inviting Bids (published November 15 and 20, 2003) in
accordance with City specifications, bids were received and publicly opened and read on
December 16, 2003. Proposal forms were mailed to fifteen vendors and notices were
advertised in accordance with City Charter and Municipal Code provisions. Three
proposals were received; however, proposals from Cinedyne Service & Parts Inc. and MCI
- 1 -
Service Parts, Inc. were non-responsive. Cinedyne Service & Parts Inc. submitted prices
for only seven of the sixty-two items requested and MCI Service Parts, Inc. submitted
prices for only five of the sixty-two items requested. NABI, Inc. submitted prices for all but
one of the sixty-two items requested.
Staff has evaluated the bid submitted by NABI, Inc. and finds that it meets City
specifications.
Budget/Financial Impact
Replacement parts purchased through this bid are recorded in an inventory account. As
parts are drawn out of inventory, they are expensed against the appropriate line item
account, primarily 41651.544220. There is sufficient budget authority in the 41 Fund to
cover the cost of these replacement parts.
Recommendation
It is recommended that City Council:
1. Reject the bids submitted by Cinedyne Service & Parts Inc. and MCI Service Parts,
Inc.; and
2. The award of Bid #2871 be made to NABI, Inc. at specified unit prices, plus
applicable sales tax, with two-one-year renewal options, as the best bidder.
Prepared By: Diane Howell, Purchasing Agent
Richard Chiu, Buyer
Ralph Merced, Transit Maintenance Manager
- 2 -