SR-205-003 (600)
Purch:DH:RAH:
F:\FINANCE\PURCH\STFRPTS\SRBD2868.DOC
Council Meeting: December 9, 2003 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award Bid to Furnish and Deliver Two Trucks with Dump Bodies, Bid
#2868
Introduction
This report recommends award of bid to furnish and deliver two trucks with dump bodies
for the Open Space Management Division, Community and Cultural Services
Department, in the total amount of $129,564.43, including applicable sales tax.
Background
The compressed natural gas (CNG) powered trucks will be used by Open Space
personnel to haul dirt and grass for landscaping purposes. They will replace one 1992
and one 1994 truck which are no longer cost effective to maintain and are part of the
Vehicle Replacement Program.
Discussion
In response to published Notices Inviting Bids (published October 9 and 10, 2003) in
accordance with City specifications, bids were received and publicly opened and read
on November 4, 2003. Proposal forms were sent to twenty-nine vendors and notices
were advertised in accordance with City Charter and Municipal Code provisions. Five
proposals were received as follows:
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VENDOR
AMOUNT
Sopp Chevrolet Truck Center $129,564.43
Reynolds Buick/GMC Trucks, Inc. (Bid# 1) $129,824.23
Reynolds Buick/GMC Trucks, Inc. (Bid# 2) $133,493.91
Victor Buick-GMC Trucks, Inc. (Bid# 1) $134,466.98
Victor Buick-GMC Trucks, Inc. (Bid# 2) $137,935.35
Staff has evaluated the bid submitted by Sopp Chevrolet Truck Center for two CNG
powered trucks with dump bodies and finds that it meets City specifications. The
purchase of these CNG powered trucks from Sopp Chevrolet Truck Center is consistent
with the City’s reduced emissions fuel policy.
Budget/Financial Impact
Budget authority for this purchase is in the Capital Improvement Budget account
number C54016704.589100, “Fleet Vehicles Replacement Program”.
Recommendation
It is recommended that the award of Bid #2868 be made to Sopp Chevrolet Truck
Center as the best bidder, in the total amount of $129,564.43, including applicable sales
tax.
Prepared By: Dave Rodriguez, Fleet Maintenance Supervisor
Diane Howell, Purchasing Agent
Richard Chiu, Buyer
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