SR-205-003 (596)
Purch:DH:RAH:
F:\FINANCE\PURCH\STFRPTS\SRBD2847.DOC
Council Meeting: May 13, 2003 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award Bid to Furnish and Deliver One Water Truck, Bid #2847
Introduction
This report recommends award of bid to furnish and deliver one water truck for the
Open Space Management Division, Community & Cultural Services Department, in the
total amount of $149,490.59, including applicable sales tax.
Background
The compressed natural gas (CNG) powered water truck will be used by Open Space
Management personnel to water and maintain the City’s trees and plants. It will replace
a 1992 water truck which is no longer cost effective to maintain and is part of the
Vehicle Replacement Program. The engine in the current water truck has become
unreliable and needs repair. In addition, the water tank and body are rusted which will
become a safety issue if not replaced.
Discussion
In response to published Notices Inviting Bids (published February 6 and 7, 2003) in
accordance with City specifications, bids were received and publicly opened and read
on March 11, 2003. Proposal forms were mailed to twenty-two vendors and notices
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were advertised in accordance with City Charter and Municipal Code provisions.
Proposal forms requested vendors to quote on six fuel sources. Three proposals were
received as follow:
VENDOR AMOUNT FUEL SOURCE
LA Freightliner (Bid# 1) $97,273.45 Diesel Powered
LA Freightliner (Bid# 2) $118,533.75 Diesel Powered
LA Freightliner (Bid# 3) $151,398.45 CNG Powered
LA Freightliner (Bid# 4) $172,658.75 CNG Powered
Carmenita Truck Center (Bid# 1) $114,745.00 Diesel Powered
Carmenita Truck Center (Bid# 2) $149,490.59 CNG Powered
Boerner Truck Center $154,229.19 CNG Powered
Carmenita Truck Center and LA Freightliner offered a diesel powered water truck which
does not meet the City's reduced emissions fuel policy.
Staff has evaluated the bid submitted by Carmenita Truck Center for one CNG powered
water truck and finds that it meet City specifications. The purchase of this CNG
powered water truck from Carmenita Truck Center is consistent with the City’s reduced
emissions fuel policy.
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Budget/Financial Impact
Budget authority for this purchase is in the Capital Improvement Budget account
number C54016701.589000, “Fleet Vehicles Replacement Program”.
Recommendation
It is recommended that City Council reject the bids submitted by LA Freightliner and
Carmenita Truck Center for a diesel powered water truck and that the award of Bid
#2847 be made to Carmenita Truck Center as the best bidder for a CNG powered water
truck, in the total amount of $149,490.59, including applicable sales tax.
Prepared By: Dave Rodriguez, Fleet Maintenance Supervisor
Diane Howell, Purchasing Agent
Richard Chiu, Buyer
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