SR-205-003 (592)
Purch:DH:RAH:
F:\FINANCE\PURCH\STFRPTS\SRBD2852.DOC
Council Meeting: January 14, 2003 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award Bid #2852 and Authorize the City Manager to Execute a Contract for
Custodial Services
Introduction
This report recommends award of bid and authorization for the City Manager to execute a
three-year contract to provide custodial services at the Santa Monica Pier for the
Economic Development Division, Resource Management Department, at specified yearly
prices per Attachment A, with two additional one-year renewal options. Estimated annual
expenditure is $174,436.00.
Background
Because of limited staff resources, the City currently contracts for custodial services at the
Santa Monica Pier, paid for by the Pier Fund. The vendor is to continue these services for
the Santa Monica Pier, including the carousel building, as required by the Pier
Maintenance Supervisor. Work to be performed consists of janitorial, window and floor
services. The vendor will coordinate with the Pier Maintenance Supervisor and other City
staff to insure the most appropriate care and maintenance of the Santa Monica Pier
facilities.
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Discussion
In response to published Notices Inviting Bids (published October 11 and 12, 2002) in
accordance with City specifications, bids were received and publicly opened and read on
November 18, 2002. Proposal forms were mailed to ten vendors and notices were
advertised in accordance with City Charter and Municipal Code provisions. Eight
proposals were received per Attachment A.
Vendor proposals were evaluated on several factors including experience, ability to meet
the specific needs of the City, the vendor's quality control and training programs, the terms
under which health insurance benefits are provided to vendor employees, and the price
proposed by the vendor for the service.
The low bidder, Natural Building Maintenance Corp., has formally retracted their bid after
realizing they had made an error in their pricing. Staff has evaluated the bid submitted by
L.A. Cha Maintenance Company, the second lowest bidder, and finds that it meets City
specifications. L.A. Cha Maintenance pays custodial supervisors $13.50 per hour and
custodians $12.50 per hour. This higher pay rate is in lieu of health insurance coverage.
Budget/Financial Impact
The annual impact on the Pier Fund is estimated to be $174,436 for the life of the contract.
Fiscal year 02/03 budget authority is in the Economic Development Division, Resource
Management Department, account number 30625.555010.
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Recommendation
It is recommended that City Council award Bid #2852 to L.A. Cha Maintenance Company
at specified prices, and authorize the City Manager to execute a three-year contract with
them for the custodial services, including two additional one-year renewal options.
Prepared By: Diane Howell, Purchasing Agent
Richard Chiu, Buyer
Jose Rich, Principal Custodian Supervisor
Bill Bollinger, Maintenance Supervisor
Kevin Jorgensborg, Maintenance Management Operations Superintendent
Attachment A: Spreadsheet
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