SR-205-003 (590)
Council Meeting: August 13, 2002 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award Bid to Furnish and Deliver One Loader, Bid #2842
Introduction
This report recommends award of bid to furnish and deliver one loader for the Solid
Waste Management Division, Environmental & Public Works Management Department,
in the total amount of $199,953.99, including applicable sales tax.
Background
The diesel-powered loader will be used by Solid Waste Management personnel to push
trash and other debris into a compactor. The trash and debris is then loaded onto City
owned trucks for delivery to various landfills. It will replace a 1995 loader which is no
longer cost effective to maintain and is part of the Vehicle Replacement Program.
Discussion
In response to published Notices Inviting Bids (published June 21 and 22, 2002) in
accordance with City specifications, bids were received and publicly opened and read
on June 27, 2002. Proposal forms were mailed to twenty-nine vendors and notices
were advertised in accordance with City Charter and Municipal Code provisions.
Proposal forms requested vendors to quote on six fuel sources, including compressed
natural gas (CNG). Four proposals for diesel-powered loaders were received as follow:
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VENDOR AMOUNT
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D Equipment $195,134.70
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D Equipment $199,183.25
Coastline Equipment $199,953.99
Shepherd Machinery Co. $237,607.67
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D Equipment’s two bids did not include a parts list inventory as required in the bid
specifications, therefore, they do not meet City requirements. The parts list inventory
was requested to ensure a bidder’s ability to provide future maintenance or service as
may be required. Staff has evaluated the bid submitted by Coastline Equipment for one
diesel-powered loader and finds that it meets City specifications.
The purchase of this diesel-powered loader from Coastline Equipment is consistent with
the City’s reduced emissions fuel policy. There is no California Air Resources Board
(CARB) approved conversion kit available for the loader at this time, and there is no
estimate of when a CARB approved conversion kit will be available to convert the loader
to CNG.
Budget/Financial Impact
Budget authority for this purchase is in the Capital Improvement Budget account
number C54016702.589000, “Fleet Vehicles Replacement Program”.
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Recommendation
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It is recommended that City Council reject the bids submitted by D Equipment and that
the award of Bid #2842 be made to Coastline Equipment as the best bidder, in the total
amount of $199,953.99, including applicable sales tax.
Prepared By: Bogee Cline, Acting Fleet Maintenance Superintendent
Diane Howell, Purchasing Agent
Richard Chiu, Buyer
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