SR-205-003 (509)
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JUN 2 3 1987
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council Meeting June 23, 1987
Santa Monica, California
TO: Mayor and city Council
FROM: city staff
SUBJECT: Recommendation to Award Bid to Provide Labor to Repair
Damaged Transit Coaches, Bid #2115
Introduction
This report concerns award of bid for labor to repair damaged
transit coaches for the Transportation Department per specified
unit prices plus applicable sales tax and a one year renewal
option.
Ba,ckground
In response to published Notices Inviting Bids (published May 23,
25, 1987) to provide labor to repair damaged transit coaches in
accordance with City specifications, bids were received and
publicly opened and read on June 4, 1987. Proposal forms were
mailed to three vendors and notices were advertised in accordance
with city Charter and Municipal Code provisions. Two proposals
were received as follows:
COMPANY
LABOR PER HOUR
CINEDYNE INC.
$20.00
$20.00
JM BUS BODY REPAIR
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JUN 2 3 1987
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The work involves the ability to pick-up/deliver and provide
labor to repair and repaint accident damaged transit coaches to
meet original equipment manufacture standards. Santa Monica Bus
Lines will supply all the replacement parts. The Transportation
staff will monitor and audit all repair costs submitted by the
vendor.
Both bidders have bid the same labor rate. Staff has evaluated
the bid based on the quality and level of performance. Cinedyne
Inc. was awarded the contract in 1986 and has repaired and
repainted over twenty-five (25) Santa Monica buses. Each bus has
been inspected and the quality of workmanship was excellent. In
addition, they are the GM authorized warranty repair center for
our new buses. They have performed maj or floor and roof body
repair under warranty provisions for GM of Canada.
JM Bus Body Repair had the contract in 1985 and took an excessive
amount of time to complete each bus. The quality of their work
was not satisfactory.
staff feels that cinedyne Inc. is the lowest and best bidder and
can provide the level of quality and performance required by the
City.
BUdgetary/Financial Impact
Fiscal Year 1986/87 appropriation authority for this purchase is
in the Transportation Department, account number 41-600-657-000-
304. Fiscal Year 1987/88 appropriation authority is set forth in
the proposed FY 1987/88 city budget.
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Recommendation
It is recommended that the award of Bid #2115 be made to Cine-
dyne Inc., as the lowest and best bidder per specified unit
prices plus applicable sales tax and a one year renewal option.
Prepared By: E. o. Barnes, purChasing Agent
Pam Wortham, Assistant Purchasing Agent
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