SR-205-003 (503)
2p,5'o03
-n -'>JU
. '
PU:RNA:fMJ
Council Heet~ng October 11, 1983
Santa Monlca, CalJ.fornla OCT 11 1983
TO: MAYOR AND CITY COUNCIL
FROM: CITY STAFF
SUBJECT: RecoMMendatJ.on To Award Bld For One New Refuse
Collectlon Truck Bld No, 1916
Intf"oductJ.on
ThlS report concerns award of bld for one curbs1de refuse collectJ.on
truck 1n the total aMount of $49,517.49 lncludlng appllcable sales
tax.
Bac kqr ound
In response to published Notlce Invltlng Bids (publlshed 8-22-83) to
furnlsh and dellyer one refuse truck 1n accordance wJ.th Clty
speclfJ.catlons, blds were recel.ued and publJ.cly opened and read on
Septe...ber 8, 1983. PI" op osa 1 forMS were Malled to 20 ",andors and
n otlces were advertIsed In accordance WIth Clty Charter and
Munlclpal Code pro!J1.sions. Two proposals were recelyed a s of 0 11 0 ws :
VENDOR
INTERNATIONAL HARVESTER CO.
CARHENITA FORD TRUCK SALES, INC.
TRUCK AND BODY INCLUDING TAXES
$49,517.49
$35,145.00*
*The bld of CarMenlta Ford Truck Sales~ Inc. ~ Inc. IS aCCOMpanied by
the required bldders bond. The bIdder wrote to the CIty Wlthln fJ.ve
days subsequent to the bid opening, that a MIstake had been Made In
their bid in that only the price of the truck wlthout the body was
included.
A price of $52~457.00 would have been the correct aMount
If theIr proposal had been properly COMpleted.
They requested
per~lssion to their wlthdraw bid because of their Mistake.
Although /
b-S
ocr 11 1983
1
-
PU:RNA:fMJ
CouncIl MeetIng October 11, 1983
Santa Honlca, Californl~
the Clty May have a technIcal rIght to atteMpt to ~orce Car"enlt~
Ford Truck Sales, Inc. to CGMply wIth the terMS of the bId under the
bidder~s bond} staff, In consultation wIth the City Attorney, 1$ OT
the opInIon that the City~s be~t Interest WIll not be served by
followIng such a course.
Bvdqetary/FlnanClal IMpact
FIscal 1983-84 appropriatIon authorIty for thIS purchase 15 In the
Refuse Dlulslon of the General Services DepartMent, account nUMber
2~-500-443-000-901.
~~cOMMendatlon
It IS staff's recOMMendation wIth the concurrence of the CIty
Attorney that the bId Ot CarMenita Ford Truck Sales be consIdered an
InCOMplete bId and that they be allowed to withdraw theIr bId as
requested. It 15 reCOMMended that the award of Bld .1916 be Made to
International Haruester Co., Los angeles, CalIfornIa In the total
aMount of $49,517.49 IncludIng tdx, as the lowest and best bldder.
Prepared By: R. N. Aronoff} DIrector of Purchaslng
~
~