SR-205-003 (497)
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AUG 111987
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Council Meeting:
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Santa Monica, California
August 11, 1987
TO: Mayor and City council
FROM: City Staff
SUBJECT: Recommendation to Award Bid to Furnish, Deliver and
Install Thermoplastic Pavement Markings, Bid #2124
Introduction
This report concerns award of bid to furnish, deliver and install
thermoplastic pavement markings for the Traffic Operations oivis-
ion, General Services Department, and Transportation Department.
Backg~ound
In response to published Notices Inviting Bids (published June 30
and July I, 1987) to furnish, deliver and install thermoplastic
pavement markings in accordance with city specifications I bids
were received and publicly opened and read on July 14, 1987.
Proposal forms were mailed to five vendors and notices were
advertised in accordance with City Charter and Municipal Code
provisions.
One proposal was received from Sterndahl Enter-
prises, Inc. as follows:
PROJECT #1 - TRANSPORTATION DEPA~r~~r
A. Sandblast, Cleanup, Install Thermoplastic Pavement Markings
in Bus parking Area: $28/300.00
B. Restripe Auto Parking Garage Including Prep work: $4,190.00
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PROJECT *2 - TRAFFIC OPERATIONS DIVISION
Remove Existing Thermoplastic Markings and Furnish I Deliver and
Install Thermoplastic Pavement Marking on Wilshire Blvd., Ocean
Ave. to 20th street: $2.75 Per Square Foot.
Thermoplastic pavement marking is a specialized service. Neither
City department has the equipment or personnel to perform this
type of work.
On May 21, 1987, staff requested Bid #2111 be rejected and rebid
because one "no bid" vendor located in Northern California
indicated they would bid if the requirement was resubmitted.
Addi tionally, city staff located four other vendors who were
identified as being capable of providing this service.
The vendors that did not bid this requirement were contacted as
to why they did not respond. The Northern California vendor who
previously assured City staff that they would bid, apparently
reconsidered and stated that the distance would be prohibitive.
Three of the other "no bid" vendors stated they were too busy to
bid on the city's requirement. staff questioned the three
vendors as to when they could bid this requirement. One vendor
indicated the first opening for new jobs would possibly be in
late December (not guaranteed). The other two vendors would not
be able to bid at all due to present and future assignments.
Another small sized vendor simply indicated they did not wish to
bid.
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staff has contacted other municipalities concerning their
resources for thermoplastic pavement markings. Of the municipal-
ities which contract for this service, it was confirmed that
sterndahl Enterprises has been the sole bidder and awardee.
sterndahl Enterprises Inc. has been the sole bidder of this
requirement for the City of Santa Monica since 1985. In 1985, a
similar bid for the Traffic operations Division was awarded to
Sterndahl Enterprises Inc. at $1.50 per square foot for
approximately 3,500 square feet of work. In 1986, the quoted bid
price was $2.75 per square foot for approximately 5,250 square
feet. The 1987 quoted_bid price of $2.75 per square foot is for
approximately 10,500 square feet. The 1987 quoted price per
square foot is the same as the 1986 price.
The only alternative to thermoplastic stripping which lasts 20
years is to annually paint strips onto the desired surfaces.
Staff believes that the thermoplastic approach is more cost
effective.
Budgetary/Financi~l Impact
Fiscal Year 1987/88 appropriation authority for this purchase is
in the Traffic operations Division, General Services Department,
account number 01-500-416-00-401 and in the General Government
category of the Capital Improvement program Budget for the
Transportation Department, account number
4l-750-657-000-903/uYard Improvement".
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Recommendation
It is recommended that the award of Bid #2124 be made to
sterndahl Enterprises Inc. in the total amount of $32,490.00 I
including applicable sales tax for the Transportation Department
and Traffic Operations Division, General Services Department at
specified unit prices, plus applicable sales tax, as the lowest
and best bidder.
Prepared By:
E. O. Barnes, Purchasing Agent
Pam Wortham, Assistant purchasing Agent
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