SR-205-003 (439)
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PU :RNA: fMJ
Councl1 MeetIng
Santa MonIca,
Lf: <; 0
cal1fornlab -II'
. '
2c5roo3
NoveMber 22, 1983
TOi
MAYOR AND CITY COUNClL
NOV 2 2 1983
FWOM: CITY STAFr
SUBJECT: RecoMMendatlon To Award Bld For Mod~rnlzlng Bus HOlsts
B1.d No. 1935
!oJ rod u c t 1. 0 n
Th1S r~port concerns award of bId for Modernlzlng Transportatlon
DepartMent bus hOI~ts 1n the total aMount of $91,544.31 locludl0g
labor,equlpMent, transportatlon, bondlng and appllcable sales tax.
fla 'uk g f'uound
In response to NotIce Invltlng BJds (publlshed 10-24-83) to furnIsh
and dellver bus hOIst Modernlza~ion serVlce~ 1n accordance wlth City
speCIfIcatIons, bIds were receIved and publIcly opened and read on
NoveMber 8, 1983.
Proposal forMS were MaIled to 4 vendors dod
notIces
were advertIsed 1n accordance WIth CIty Charter and
Municipal Code prOVISIons. One proposal was receIved as follows:
Del's SerVIce $91}544.31
ThIS IS a hIghly technIcal and speclalized serVlce. Staf~ Mad0
extra efforts to fInd qualIfied bidders for thiS need. Four
potentlal bIdders were ldentlfled, however} only Del's Serv~ce
apparently found It feaslble to bld, The prIce offered 1n thelr bld
1S approXlMately lOX under 1he capital grdot estIMate app~oved by
UMTA for th1s .erVlce.
to-/(
NOV 2 2 H
1
PU:RNA:fMJ
CouncIl Meetlng NoveMber 22, 1983
Santa Monlca~ CalIfornia
BUdQ..g',t f3l'_Y I~ l,_I1..!!J1C 1 a 1 tl!Q...~.u.
TransportatIon DepartMPnt ~unds In the aMount of $10U~OOO are
avaIlable for the ModernIzatIon of the bus hOIStS. EIqhty percent
of thIS aMount WIll bp reallocated froM an eXJ.stlng UMTA Capl.tal
Grant ProJect (No, CA-05-0016), WhiCh orlglnally provided for the
purchase of 15 buses. A proJect budget reV1510n coverIng th15 work
has been approved by UMTA.
The reMainlng twenty percent 1"",
avaIlable frOM Transportatlon DevelopMent Act (lDA) funds Whl~h aJso
have already have been receIved by the TransportatIon DepartMent.
No CJty Generdl Funds wIll be requIred for thl~ proJect.
It IS reCOMMended that Account No, 41-600-658-000-909 b~ ~stabl1~hed
In d MaxiMUM dMount of $100,000 for the ModernIzatIon or bus hOIsts
and that $20,000 of TDA ~undG curr~ntly held In the Trdnsportatlon
DepartMent Restr~cted Asset account be allocated for the twenty
percent
local Matchlng share.
lhe reMalnlng eIghty p~rcent~
$80~OOOJ w,ll be prOVIded by UMTA funds through Rpvenue ALCQUnt No.
41-931-207-000-000. The dIfference between the bld award and 1hp
total approprlatlon establlshes a contlngency to ~eet unforse~n
cirCUMstances,
The $100,000 approprldtlon was not lnclud~d 1n th~
C11y'S flscal Year 1983-84 budget as the UMTA proJeLt reViSlon had
not been SUMltted or approved at that tlMe.
2
PU:RNA:fMJ
CouncIl MeetJ.ng
Santa Monlca, Cali~ornla
NoveMber
'J ..,
LL ~ 1
1 ~B3
R~c .QM,.,~n da t 10n
It is recoMM~nded that: d) the award of Bid i 1935 be Made to Del~s
SerVlcel 10c" Los Angeles, Callfornla 10 the total dMount of
$91>544.31 ~ncludlng tax, as the lowest and best bidder) b)
$100,000 be approprlated to Account No. 41-600-658-000-909, wnd c)
revenue Accnunt No. 41-931-207-000-000 be lncreased by $80,000,00.
Prepared By; R. N. Aronoff, Dlrector of Purchasloq
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