SR-205-003 (435)
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Santa MOnlc.a, Call~ornla
PU:RNA:fMJ
Councll Meet1ng
TO:
NoveMber ~2,
1983
6-J""
MAYOR AND CITY COUNCIL
NOV 2 2 1983
FROM: CITY STAFF
SUBJECT: RecoMMendatlon To Award BId For Correspondence Papers
Bld No, 1925
1Qtr od uct:Uln
Th1S report concerns award of b!d for correspondence grade papers at
the unlt prIces quoted for the perlod frOM DeceMber 1, t983 through
NoveMber 30, 1984 plus one addltlonal one-year optlon.
Ba c k"q~ 9.J!. n d
In response to publ1shed Notlce lnvltlng B1ds (publlshed 9-13-B3) to
Turnlsh and dellver correspondence papers 1n accordance With CIty
speclflcatlons~ blds were recelved and publlCly opened and read on
SepteMber 27~ 1983. Proposal forMS were Mdlled to 26 vendors dnd
not lees
MunlClpal Code prOY1Slons. Flye proposals were recelved dS follows:
were advertlsed In accordance wlth CIty Charter and
COST BASED ON RlPRESENTATIVE ARRAY OF PRODUCTS
BID~~AX 2 DELIVERIES MAX 4 DELIVERIES
ZELLERBACH
KI~K
BUTLER
L A SALLE
BLAKE,
MOFF ElT
$40,584.25
$40,211.80
$40,J89.00
$40,606.00
$42~701.70
UNLIMI1ED
ItEL1VER .f.ES
$40 ~584. 2e,
NO BID
NO BID
NO BID
t40,584.2~
NO BID
$43~014.28
NO BYD
NO BID
NO BID
IDDI>Eli__ ..QELIVE.RY
ZELLERBACH
KIRK
BUTLER
LA SALLE
BLAKE,
MOfFETT
.Q.P T I ONJJ
YES
YES
NO
NO
~lIO~ =1:2
NO
YI::.S
NO
NO
2-3 DAYS
60 DAYS
3-5 DAYS
60 DAYS
30-4~j DAYS
6-:)
NO
NO
1
NO'J 2 2 ::::
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PU~RNA:fMJ
Council Meetlng NoveMber 22~ 1983
Santa MonIca, CaIlfornld
This bId requested two delIvery optlons,one of which allows purchase
of these products WIth a MaXIMUM of fou~ dellve~les during a
one-year perlod and one WhlCh re~trlcts the elty to a MaXIMUM of two
delIveries for the one-year perIod.
The aMount of goods ordered for
the MaXIMUM of 2 deliveries taxes our warehousing capabIlities to
their liMit,
A recoMMendation to award the bId to the low bldder
~or a MaXIMUM of 4 deliveries per year would be warranted by the
very SMall difference <$372.45) 1n prIce. When we consld~r the
offer by Zellerbach Paper Co.
to allow U~ unlIMIted nUMbers of
del1verles frOM their local stock (2-3 day dellver1es) rather than
by Mill shipMents <60 days) as o~fered by the bidder restricting us
to 2 delIveries per year~ there IS no questIon that the bid of
Zellerbach Paper IS the lowest and best offered to the CIty.
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PU: RNA: fM,)
Councll Meeting
Santa Monlca, CalifornIa
NoveMber 221 1983
~','-d_Q..@_t aYJLfl nal)c la 1, I,MP~C t"
Flscal Year 1983-84 appropriatIon authol'lty for thIs purchase lS In
the varIous uSlng DepartMents, who procure thelr needs frOM th~
Central Warehouse stock. For the perlod of July 1}- NoveMber 30,
1984 approprlatlon authority wlll be as set forth In the FISCo! Year
84-85 budget for the varIous uSIng DepartMents.
~ec oMMendat 191t
It 15 recoMMended that the award of BId t 1925 be Made to Zellerbach
Paper Co,) Los Angeles, Call~ornla at the un1t prIces quoted for the
period frOM DeceMber t, 1983 through NoveMber 30, 1984 plus one
aditlondl one-year optIon, as the lowest and best bIdder.
Prepared By: R, N. Aronoff, DIrector of PurchasIng
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