SR-205-003 (405)
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PURCH:EOB:klc
council Meeting: November 10, 1987
Santa Monica, California
TO:
Mayor and city Council
FROM:
City staff
SUBJECT: Recommendation to Award Bid to Furnish and Deliver
Video post-production System, Bid Number 2133
INTRODUCTION
This report concerns award of bid to furnish, deliver and install
a video post-production system for the Cable Television
Administration, City Manager's Office in the total amount of
$138,855.12 including applicable sales tax.
BACKGROUND
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In response to published Notices Inviting Bids (published
August 28 and 31, 1987) to furnish, deliver and install a video
post-production system in accordance with city specificat~ons 1
bids were received and publicly opened and read on September 22,
1987. Proposal forms were mailed to fifteen vendors and notices
were advertised in accordance with ci ty Charter and Municipal
Code provisions. Two proposals were received as follows:
Hoffman Video Systems
$138,855.12
Shorellne Ltd.
$151,519.97
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staff has analyzed the proposals and determined that Hoffman
Video systems was the lowest and best bid. The bid included 47
equipment items~ plus engineering, design, installation training
and system checks. This equipment will be used for video post-
production enabling the editing and titling of cable TV programs.
This base system will be expandable and will allow the mixing of
two video tape sources.
A high resolution character generator
will provide broadcast quality graphic titles. The system will
permit audio mixing of multi-sound sources including cassettes,
CD's and record albums with audio from video tapes. Video test
equipment is 1ncluded to insure broadcast quality video and audio
levels.
BUDGETARY/FINANCIAL IMPACT
Fiscal Year 1987/88 appropriation authority for this purchase is
in the Cable Television Administration, City Manager~s Office
account number 51-110-207-000-810.
RECOMMENDATION
It is recommended that the award of Bid #2133 be made to Hoffman
video Systems in the total amount of $138/855.12, including tax,
as the lowest and best bidder.
Prepared By:
E. o. Barnes, Purchasing Agent
f2133cc
11/04/87
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