SR-205-003 (4)
Purch:DH:br:
F:\FINANCE\PURCH\STFRPTS\SRBD2767.WPD
Council Meeting: March 28, 2000 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Award Bid to Furnish and Deliver One Diesel Powered
Pavement Profiler, Bid #2767
Introduction
This report recommends award of bid to furnish and deliver one diesel-powered pavement
profiler for the Street Maintenance Division, Environmental and Public Works Management
Department, in the total amount of $186,584.03, including applicable sales tax.
Background
The pavement profiler will be used to grind existing pavements in both alleys and streets.
This equipment will be used to rectify drainage problems and enhance the conditions of City-
owned roadways.
In response to published Notices Inviting Bids (published July 12 and 13, 1999) in
accordance with City specifications, bids were received and publicly opened and read on July
28, 1999. Proposal forms were mailed to six vendors and notices were advertised in
accordance with City Charter and Municipal Code provisions. Two proposals were received
as follows:
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VENDOR AMOUNT
Nixon-Egli Equipment Company $186,584.03
Wirtgen America, Inc. $215,417.60
The purchase of this diesel-powered vehicle is consistent with the Citys reduced emissions
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fuel policy. There is no California Air Resources Board (CARB) approved conversion kit
available for this vehicle at this time, and there is no estimate of when a CARB-approved
conversion kit will be available to convert the vehicle to compressed natural gas.
Staff has evaluated the low bid and finds that it meets City specifications.
Budget/Financial Impact
This vehicle is a new addition to the Citys fleet and is not currently budgeted in the Fleet
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Vehicle Replacement Program. Once purchased, the vehicle will be added to the Fleet
Vehicle Replacement Program, therefore, staff requests the following budgetary changes be
made in fiscal year 1999-00:
1) Transfer budget of $186,584 from Capital Improvement Budget account number
C01015200.589000 Annual Street Resurfacing/Sidewalk Repair to
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C54016700.589000 Fleet Vehicle Replacement Program.
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2) Increase revenue in account number 54461.405760 by $186,584 for the purchase
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price of this vehicle.
3) Increase revenue in account number 54461.402660 by $18,658 for the future
replacement cost of this vehicle. This will be an on-going cost over the next ten
years.
4) Increase budget in account number 01274.523000 by $2,500 for annual vehicle
maintenance costs. This will be an on-going cost over the next ten years.
Recommendation
It is recommended that the award of Bid #2767 be made to Nixon-Egli Equipment Company in
the total amount of $186,584.03, including applicable sales tax, as the lowest responsible
bidder and that Council approve the budget changes as set forth above.
Prepared By: Diane Howell, Acting Purchasing Agent
Ralph Merced, Fleet Maintenance Superintendent
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