SR-205-003 (365)
.t tJ5' 003
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ttf 1 4 1986
PU:EOB:fmj
Council Meeting October 14, 1986
Santa Monica, California
TO:
MAYOR AND CITY COUNCIL
FROM:
CITY STAFF
SUBJECT:
Recommendation To Award Bid For One (1) 10,500 Gross
Vehicle Weight Cab and Chassis with Special Service
Type Body For the Public Facilities Maintenance
Division of the General Services Department,
Bid #- 2071
Introduction
This report concerns award of bid for One (1) new and unused
10,500 Gross Vehicle weight Cab and Chassis with special service
type body for the Public Facilities Maintenance Division of the
General Services Department in the total amount of $18,211.50,
including applicable sales tax.
Background
In response to published Notices Inviting Bids (published August
19,20, 1986)
to furnish and deliver one (1) new and unused
10,500 Gross Vehicle Weight Cab and Chassis with special service
body in accordance with city specifications, bids were received
and publ icly opened and read on September 9, 1986.
proposal
forms were mailed to six (6) vendors and notices were advertised
in accordance with City Charter and Municipal Code provision. The
WMBE directory did not contain any firms which sell this type of
vehicle. One proposal was received as follows:
Claude Short Dodge
$18, 2ll. 50
(, - It-
I
OCT I t 198&
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The Cab & Chassis is standard but the service body requires the
vendor to be capable of obtaining and mounting the special ser-
vice type body as per specifications. As a result of surveying
the vendors which did not submit a bid, it was determined that
four were reluctant to bid this type of equipment because they do
not have the facilities and personnel this year to mount the ser-
vice body. One vendor indicated that they could not meet
specifications because they do not manufacture the service body
required in the bid. This vendor did not inform city staff of
this fact until after the bid was closed.
A similar type unit was bid during fiscal year 1985-86 but was
rej ected by Council on December 10, 1985, because only one bid
was received. staff rebid the item and still received only one
bid in the amount of $16,508.57. This bid was accepted by Coun-
cil and awarded to Thorson GMC Buick. This year Thorson GMC
Buick did not have the personnel or means to mount the service
body and therefore declined to bid.
Staff has studied the current bid and finds that it meets all
specifications and is below the budget estimate for Fiscal Year
1986/87.
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BUdgetary/Financial Impact
Fiscal Year 1986/87 appropriation authority for this purchase is
in the Public Facilities Maintenance Division, General services
Department, account number 01-500-451-000-806 .
Recommendation
It is recommended that the award of Bid #2071 be made to
Claude Short Dodge in the total amount of $18,211.50, including
tax, as the lowest and best bidder.
Prepared By: E. O. Barnes, Purchasing Agent
Pam Wortham, Assistant Purchasing Agent
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