SR-205-003 (356)
TD'PD'J.~A.RWR:cb
Councll MeetIng April 10, 1984
:JJ\..
Santa ~onica> California
2- CJ '5"-003
lo-k
APR 1 0 J184
TO'
Mayor and City Council
FROM'
CIty Staff
SUBJECT. RECO~~lE\~~TION TO AWARD BID FOR NEW TR~NSPORTATION BUILDING
J~NlTORI~L SERVICES. BID ~~'ffiER 1939
Introduction
ThIS report concerns award of bid for Jan~torial serv~ces at the Admlnistration/
OperatIons FaCIlity of the Santa Monica ~mnicipa1 Bus Lines (S~~IBL) In the total
amount of $16,000 annually Includlng applicable sales tax
Backgro~d
When completed, the new AdministratIon/OperatIons Facility of Santa MonIca
~unlClpal Bus Lines wIll include approximately 20,000 square feet of offIce
space, operator trl'eady rooms'f and locker facilities, pubIle lobby and dIspatch
area. In addition, the structure 11lcludes an ('nclosed employee paTkIng garage
h"hich contaIns approximately 40, 000 squan~ feet.
BId speclflcat~ons ~ere developed bv S\r.lBl and PurchaSIng staff to address the
cleaIung reqlllTemt"nts of the faclll ty. The specifJ.catIons here developed In
four sectlons as folloKS'
1. General JanItorial serVices - dally, weekly and monthly
service of general purpose areas and restrooms.
2. AddItional services, as recommended by the bldder.
3. W:mdO\y \\'ashIng (quarterly)
4. Parking garage cleanIng (dally)
Proposals were mailed to 15 vendors and notices were advertlsed in accordance
K1th CIty Charter and Hunlclpal Code provisIons. .'\. building ,'.'alk-through was
(p- I(
APR 1 0 19&4
TD PD J~A'RWR.cb
Courrell Meetlng Aprll 10, 1984
Santa MOTI1Ca, CaliforTIla
held on ~mrch 22, 1984, to allow bldders to inspect the facllity and ask
questlons
Five proposals were recelved and publlcly opened and read on
~arch 29, 1984, as follows'
Sectlon I
Sectlon I II
Section IV
Vendor
Cost per
!<-lonth
Annual-
lzed
Cost per
Quarter
Annual-
ized
Cost per
Month
A..nnual-
ized
Total*
A.nnual-
ized
Sprmg
:-'1alntenanc e
960
11,520
400
1,600
240
2,880
16,000
Ocean
~.talntenance
895
10,740
985
3 , 94 0
224
2,688
17 ,368
Goffman
BUll dmg
~1alntenance
1.795
21, 54 0
550
2,200
95
1,140
24 , 880
Contract
Cleaning
SerVlces
1,680
20,160
900
3,600
300
3,600
27,360
Rose
BUllding
;'1al n t enanc e
Company
1,100
13,200
600
2,400
fJ
fJ
15.600""*
~OTE: Section II, optlonal serVIces suggested by bldder, was not Included
In the bid analysls.
* AIlS bldders agreed to-two one year options to be exerCIsed at the sole dis-
cretlon of Clty at the same prlce terms and condltlons.
**Rose Building Malntenance dld not bid on Sectlon IV (garage cleanlng) and
so 15 not conSIdered 10Kest overall bldder.
Based upon the prlces submitted and references prOVIded, Spring MaIntenance is
the lowest qualIfIed bIdder.
B~~getary/FlnanClal Impact
The S~~mL FY 1984 budget, as reVIsed by (ouncll action of September 27, 1983,
contaIns suffIcient approprIation authorIty and revenue for the proJect, WhlCh
-2-
TD.PD:JA~:RWR:cb
Counell Meetlng Aprll 10, 1984
Santa Monica, Callfornla
should be charged to Work Order #00159-000 (Account Number 41-600-657-000-304).
For FY 1985, the balance of the contract has been budgeted In the same account.
SprIng ~la:lntenance 15 a MinorIty Business EnterprIse.
Recorrunendatlon
Staff recommends that the CIty Council award the bid to Spring Maintenance In
the amount of $16,000 for JanitorIal services for the S}~ffiL AdnunistratIonj
OperatIons structure, as the IOl,est and best bidder, plus at the CIty'S sole
dIscretIon two additional one year options at the same price and under the
same terms and condltlons.
Prepared by: J. ~. ~nderson, TransportatIon Department
R. W. Ramlow, PurchaSIng Department