SR-205-003 (342)
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PURCH:EOB:PW:klc
council Meeting: December 8, 1987
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santa Monica, California
TO: Mayor and city Council
FROM: city staff
SUBJECT: Recommendation to Award Bid to Furnish and Deliver One
(1) 11,000 GVWR Cab and Chassis with special stencil-
Type Body, Bid Number 2150
INTRODUCTION
This report concerns award of bid to furnish and deliver one (1)
11,000 GVWR cab and chassis with special stencil-type body for
the Traffic Operations Division, General Services Department in
the total amount of $39,985.06, including applicable sales tax.
BACKGROUND
In response to pUblished Notices Inviting Bids (published
October 7 and 8, 1987) to furnish and deliver one (1) 11,000 GVWR
cab and chassis with special stencil-type body in accordance with
city specifications, bids were received and publicly opened and
read on October 27, 1987.
Proposal forms were mailed to seven
vendors and notices were advertised in accordance with City
Charter and Municipal Code provisions.
Three proposals were
received as follows:
Hiway Marking Systems, Inc. $39,085.50
Bauer coatings $39,985.06
Idaho Norland Corp. $50,906.90
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DEe 8 1987
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The bid submitted by Hiway Marking Systems, Inc. ($39,085.50) is
non-responsive to the specifications and may not be considered.
They did not bid the paint heater system which is an integral
part of the special stencil-type body.
staff has analyzed the
bid from Bauer coatings and finds that it does meet City
specifications.
BUDGETARY/FINANCIAL IMPACT
Fiscal Year 1987/88 appropriation authority for this purchase is
in the Traffic Operation Division, General Services Department,
account number 01-500-416-000-806 in the amount of $3,398.72.
A portion of funds for this procurement were originally budgeted
in the Fiscal Year 1987/87 Traffic operations Division, General
Services Department budget account number 01-500-416-000-806
($33,000.00). However, because the purchase was delayed due to
unforeseen circumstances, FY 1986/87 funds reverted to the
General Fund Reserve.
RECOMMENDATION
It is recommended that the award of Bid #2150 be made to Bauer
Coatings in the total amount of $39,985.06, including tax, as the
lowest and best bidder. Staff recommends that the City Council
approve the transfer of $36,586.34 from the General Fund Reserve
to expenditure account number 01-500-416-000-806.
Prepared By:
E. o. Barnes, Purchasing Agent
Pam Wortham, Assistant Purchasing Agent
f2150cc
11/23/87
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BUDGETARY/FINANCIAL IMPACT
Fiscal Year 1987/88 appropriation authority for this purchase is
in the Capi tal Improvement Program budget, General Government
program category, account number 27-710-441-000-912.
RECOMMENDATION
It is recommended that the award of Bid #2137 be made to Refuse
Trucks, Inc. in the total amount of $84,017.85 including tax, as
the lowest and best bidder.
prepared By:
E. O. Barnes, Purchasing Agent
Pam Wortham, Assistant Purchasing Agent
f2137cc
10/01/87
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