SR-205-003 (323)
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HAY 1 0 1983
t1a y 10, 1 '183
TO: HAYOk AND C1 lY COUNCIL
FROM: CITY STAFF
SUDJEC1: R8LOMMendatJ.on 10 Award Bid For MIscellaneous OffIce
Sup~lles Bld No, 1853
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lhl<~ r'eport Loncerns award ot' bJ.d for offlce "..upplJ.es at the unlt
prlces offered for the perlod throuqh Mar,h 31, 1984, Funds ror
thJ~ purchase are budqeted 1n the varlOUS uSlng departM~nt.' offlce
supplIes and expense accounts.
it ..<:1J;:.lLClL.I!.Y n d
In response to puhl1Sh~d NotIce Inul'lnq BIds (puhllShpd 2-17-83) lO
furnIsh and dellvpr MIscellaneous o7flce supplIes 1n accorddnce wlth
CIty SpeC\F1Ca1JOns. bIds werp r~ceLv~d and publlCly opened and recld
on March 8, i 983.
Proposal forMS were MaIled to 13 vendors dnd
notIces
were adv~rtl~ed Ln accordance w1th CIty Chart~r and
MUnlCl.pal
Code prOVISIons,
Three propos~l. were recelved dS
follows:
VE.NDOR
lOTAL ESl [MATED USAGE FOR A REPRESENlnlLVE.
QUANTIfY OF ITEMS
BAYLESS
SfAfIUNE:RS
$2:)}3~=8, 50
MARTIN OFFICE
SUPPLIES
'\>24, 7 ..~;? . 75
EASTMAN, INC,
;. 25 . 0 36 , it 5
Thp Bayles~ GtatJonJry bld ]s not a fIrM bId for one y~ar as
spec1fled In the r.lty'S bld -forM, Bayles~'<;; bl.d MalntaJnS the rJ.(~ht ~-o.
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MAy J 0 1983
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CouncIL M~et~ng May 10, 1983
Santa MonICil, CalIfornIa
to raJ.se prJ.cPs after SIX Months If Manufacturers prIces to Bayle~s
go up.
It lS felt that the SMall dIfference (6-7%) between thIS bJ.d
dnd 1he hIgher bLrls of MartIn and [astMan doe~ not warrant a
reCOMM0ndcltlon to award thIS buslne~s to a proposal that do~s not
Mee t the Clty sper J.flcatlon.
Mar I 10 Ol'flC8 Supply COMpdny i!:. the current suppller for thp',e
needs.
Mar t In' 5 perforMance under the present c on tract has bp(-"?Il
un'>(~tlsf,)ctory In the followIng WclYS:
a) Dellvery of qoods has been frOM 10 to 60 days later th~n
proMLsed on u conSIstent baSIS.
b) Double ShJpMents hav~ occurred WIth unwarranted frequenLY,
tr'lqqer'lng h 19hE"r adMlnI'5tratJ ve c.osts to the City.
c) Unapproved substItute produc1;s have been shipped.
d) BaLk ordf.H's i:H'e not propE"rly expedIted.
e) General laxness ]n adMlnJ.stratlye accuracy on an on-goJng
bas'l'> .
Two year~ ugo, EastMan, Jnc. was th~ CIty's supplIer, Although
thelr perforMance was not fully up to CIty standards at that tlMe}
It was Much More effICIent thcln that of MartIn, our pre~ent
supplIer, has been.
It is felt that the b'ld of EastMan} Inc. IS 1.he
]OWQst anct basi bJ.d offered.
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COUllcll MI.'!etlng MilY 10, 1983
Santa Monlca, Callfornla
t< elM OMMen d il..! 0 n
It 1~ recoMMended that the aWelrd of Bld t 1053 be Made to Ea~tMan,
101"" at the llnlt pl'H.es Quoted through March 31, 1984,
Prepared By: R, N. Aronofr, Dlrector of Purchaslng
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