SR-205-003 (305)
;Z05" to 03
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DEe 9 1986
PU:EOB:laj
Council Meeting
Santa Monica, California
December 9, 1986
TO:
Mayor and City Council
FROM: City staff
SUBJECT: Recommendation to Award Bid #2089 for Vehicle Fuels,
Oils and Solvents
Introduction
This report concerns award of bid #2089 for vehicle fuels, oils,
and solvents for all City Department I s as per the unit prices
bid, for a period of one year beginning December 15, 1986.
Background
In response to published Notices Inviting Bids (published Novem-
ber 11,12, 1986) to furnish and deliver vehicle fuels, oils, and
solvents in accordance with city specifications, bids were
received and publicly opened and read on November 25, 1986.
Proposal forms were mailed to thirty-five vendors and notices
were advertised in accordance with City Charter and Municipal
Code provisions. Eight proposals were received as follows:
ITEM 1
GASOLINE, PREMIUM UNLEADED 91 OCTANE PRICE PER GAL
TRUCK & TRAILER
TANK WAGON
GASCO
*.5999
.6999
COSBY OIL
.6146
*.6546
MOCK RESOURCES
NB
NB
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It;-M
tlrC - It 1986
INTERNATIONAL FUELS
GALE BARSTOW
.664
.634
ITEM 2
GASOLINE, UNLEADED 87 OCTANE PRICE PER GAL
TRUCK & TRAILER
GAS CO
COSBY OIL
MOCK RESOURCES
INTERNATIONAL FUELS
GALE BARSTOW
*.5299
.5400
.599
.5900
.5740
ITEM 3
#1 DIESEL FUEL PRICE PER GAL
TRUCK & TRAILER
GASCO
COSBY OIL
MOCK RESOURCES
INTERNATIONAL FUELS
GALE BARSTOW
*.5824
.5909
.628
.6900
.5880
ITEM 4
#2 DIESEL FUEL PRICE PER GAL
TRUCK & TRAILER
.5274
*.5151
.5560
GASCa
COSBY OIL
MOCK RESOURCES
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.6830
.6690
TANK WAGON
*.5699
.5800
.709
.610
.6140
TANK WAGON
*.6224
.6309
.7780
.7010
.6280
TANK WAGON
.5674
*.5551
.706
INTERNATIONAL FUELS
GALE BARSTOW
.6171
.5440
.628
.5840
NOTE: All prices include .09 motor vehicle tax FOB delivered to
all locations; 6 1/2% sales tax is not included. The prices in-
dicate bids for tank wagon delivery (small quantities) and truck
and trailer delivery (large quantities)
ITEM 5
TRANSMISSION FLUID DRUMS 3,000 GAL
CHEVRON
MOCK RESOURCES
ROSEMEAD OIL PRODUCT INC.
COSBY OIL CO.
ITEM 6
*2.18
2.24
2.46
2.30
TRANSMISSION FLUID BULK 10,000 GAL
CHEVRON
MOCK RESOURCES
ROSEMEAD OIL PRODUCT INC.
COSBY OIL CO.
ITEM 7
SAE 30 MOTOR OIL 24,000 GAL
CHEVRON
MOCK RESOURCES
*l. 93
2.13
2.29
2.20
*1.604
l. 705
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ROSEMEAD OIL PRODUCT INC.
COSBY OIL CO.
ITEM 8
SAE 40 MOTOR OIL 7,500 GAL
CHEVRON
MOCK RESOURCES
ROSEMEAD OIL PRODUCT INC.
COSBY OIL CO.
ITEM 9
SAE 90 GEAR OIL 2,000 GAL
CHEVRON
MOCK RESOURCES
ROSEMEAD OIL PRODUCT INC.
COSBY OIL CO.
ITEM 10
1. 680
1. 770
*1. 604
1. 745
1. 84
1. 80
.37 PER POUND
*.336 PER POUND
.340 PER POUND
.344 PER POUND
HYDRAULIC OIL BULK SHIPMENTS 8,000 GAL
CHEVRON
MOCK RESOURCES
ROSEMEAD OIL PRODUCT INC.
COSBY OIL CO.
*1. 29
1. 64
1.56
1. 70
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ITEM 11
STODDARD SOLVENT 5300 GAL
CHEVRON
MOCK RESOURCES
ROSEMEAD OIL PRODUCT INC.
COSBY OIL CO.
1. 865
*1. 33
1. 46
1. 39
* DENOTES LOW BID
NOTE: Prices on items 7 & 8 include .014 California Motor oil
fee; 6 1/2% sales tax is not included
The bids are based on the following approximate consumptions:
Item #1
Item #2
Item #3
Item #4
Item #5
Item #6
Item #7
Item # 8
Item #9
Item #10
Item #11
91 octane unleaded gasoline 27,000 gallons
87 octane unleaded gasoline 240,000 gallons
#1 diesel fuel 1,600,000 gallons
#2 diesel fuel 180,000 gallons
transmission fluid (drums) 3,000 gallons
transmission fluid (bUlk) 10,000 gallons
SAE 30 motor oil 24,000 gallons
SAE 40 motor oil 7,500 gallons
SAE 90 gear oil 2,000 gallons
Hydraulic oil bulk shipments 8,000 gallons
Stoddard solvent 5300 gallons
The prices on all fuels will remain firm for a period of 90 days
as per the specifications. After 90 days the prices will be sub-
j ect to fluctuation according to the suppliers I posted or rack
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prices. This is necessary because of the volatile fuel market
that prevails. staff frequently monitors to ascertain that fuel
prices remain within current market prices. The oils, lubricants
and solvent will remain firm for a period of 6 months. Any in-
crease or decrease will require a 30 day notification to the Pur-
chasing Agent.
staff has studied the bids and are recommending that the bid be
split, awarding to the four lowest bidders as per the specifica-
tions for a period of one year beginning December 15, 1986.
Budgetary/Financial Impact
Fiscal Year 1986/87 appropriation authority for this purchase is
in the accounts of various departments. As the materials are
drawn out of inventory they will be expensed against available FY
1986/87 appropriation authority. For the period of July 1, 1987
through December 14, 1987 appropriation authority will be as set
forth in the FY 1987/88 budget for the various user departments.
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Recommendation
It is recommended that the award of Bid # 2089 be made to Gasco
Gasoline, Inc. on items #1 (truck and trailer only), 2 and 3;
Cosby oil Company Inc. on items #1 (tank wagon only) and 4; Chev-
ron U.S.A. Inc. on items #5,6,7,8, and 10; and Mock Resources on
items ~9 & 11, at the unit prices bid excluding sales tax, as the
lowest & best bidders. This is for a period of 1 year beginning
December 15, 1986 with two one year options based on the same
conditions contained in the specifications
Prepared By: E. o. Barnes, Purchasing Agent
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