SR-205-003 (289)
"
e
e
PU:EOB:laj
Council Meeting
January 27, 1987
~~-t:03
Santa Monica, California
"-1/
JAN 2 7 19f1
TO: Mayor and City Council
FROM: city staff
SUBJECT: Recommendation to Award Bid for Duplicating Paper
supplies for Various City Departments, Bid #2092
Introduction
This report concerns an award of bid to furnish and deliver
duplicating paper supplies for a one year period at specified
unit prices, plus applicable sales tax.
Background
In response to published Notices Inviting Bids (published Decem-
ber 23, 24, 1986) to furnish and deliver duplicating paper
supplies in accordance with city specifications, bids were
received and publicly opened and read on January 8, 1987. Pro-
posal forms were mailed to ten vendors and notices were adver-
tised in accordance with city Charter and Municipal Code provi-
sions. Two proposals were received as follows:
A. COST OF A REPRESENTATIVE ARRAY OF DUPLICATING PAPER
KIRK PAPER COMPANY
$127,065.53
$172,596.73
UNISOURCE
B. CARTON PRICE BREAK FOR PAPER REQUIRED OTHER THAN THOSE
LISTED ON BID
KIRK PAPER COMPANY - LOWEST PRICE ON VENDOR'S CURRENT
PUBLISHED PRICE LIST
(p-fI
JAN 2 7 1987
- 1 -
e
e
UNISOURCE
LOWEST PRICE LESS 6% ON VENDOR'S
CURRENT PUBLISHED PRICE LIST
The items covered by this bid include various sizes and grades of
duplicating paper. These items will be stocked and dispensed to
various operating departments upon request.
BUdgetary/Financial Impact
Fiscal Year 1986/87 appropriation authority for this purchase is
in the maintenance accounts of various departments. As the
materials are drawn out of inventory, they will be expensed
against available FY 1986/87 appropriation authority. For the
period July 1, 1987 thru January 31, 1988, appropriation authori-
ty will be as set forth in the FY 1987/88 budget.
Recommendation
staff has evaluated all the bids based on the cost of an array of
duplicating paper products and finds Kirk Paper Company to be the
low bidder. Therefore, staff recommends that the award of Bid
#2092 be made to Kirk Paper Company at the specified unit prices
and carton price break for items not listed on the bid for a one
year period plus applicable sales tax, as the lowest and best
bidder.
Prepared By: E. O. Barnes, Purchasing Agent
Pam Wortham, Assistant purchasing Agent
- 2 -