SR-205-003 (281)
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Council Meeting: June 28, 1988
JUN 2 8 1988
Santa Monica, california
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Award Bid to Provide Pump and Water
Well Repair and Maintenance Services, Bid #2178
INTRODUCTION
This report concerns award of bid to provide pump and water well
repair and maintenance services for the Water Division, General
Services Department at specified unit prices, plus applicable
sales tax with two one-year renewal options at alternate price,
terms and conditions.
BACKGROUND
In response to published Notices Inviting Bids (published May 23
and 24, 1988) to provide pump and water well repair and mainte-
nance services in accordance with city specifications, bids were
received and publicly opened and read on June 7, 1988. Proposal
forms were mailed to two vendors and notices were advertised in
accordance with City Charter and Municipal Code provisions. Two
proposals were received as follows:
DESCRIPTION
GENERAL
PUMP
MCCALLA
BROS.
1.
Furnish service rig with two people 100.00jhr
Furnish service rig with three people 135.00jhr
95.00jhr
2.
135.00jhr
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JUN 2 8 1988
GENERAL
PUMP
3. Furnish pump, and crew for well
testing
4. Shop labor - machinist
120.00jhr
45.00jhr
40.00jhr
40.00jhr
110.00jhr
135.00
flat rate
5. Shop labor - skilled
6. Shop labor - general
7. Rig and 2 men transportation
8. Rig and 3 men transportation
9. Photo log camera - first time
700.00
flat rate
10. Photo log camera - second time
600.00
flat rate
11. Photo log camera service truck
650.00
flat rate
OVERTIME CHARGES
1.
service rig crew person
23.00jhr
23.00jhr
20.00jhr
20.00jhr
2.
For machinist
3.
Skilled shop laborer
4.
General shop laborer
MCCALLA
BROS.
85.00jhr
45.00jhr
45.00jhr
40.00jhr
95.00jhr
135.00
flat rate
780.00
flat rate
680.00
flat rate
700.00
flat rate
20.00jhr
20.00jhr
20.00jhr
20.00jhr
This is a highly specialized business requiring the expertise and
the portable equipment necessary to fulfill our maintenance
requirements. There are only two vendors in the Los Angeles area
who are qualified to perform these services.
It is necessary that we have two qualified vendors available to
cover an emergency situation wherein one vendor might not be
made to both bidders at specified unit prices.
available when needed. Therefore, staff recommends that award be
Staff will
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contact the vendor with the lowest hourly rate, at the time
service is needed.
If the vendor is unable to perform, staff
will contact the alternate vendor.
BUDGETARY/FINANCIAL IMPACT
Fiscal Year 1988/89 appropriation authority for this purchase is
in the Water Division, General Services Department, account
number 25-500-671-000-501.
RECOMMENDATION
It is recommended that the award of Bid #2178 be made to General
Pump Co., Inc. and McCalla Bros. at specified unit prices plus
applicable tax, as the lowest and best bidders, with two one-year
renewal options at alternate pricer terms and conditions.
Prepared By:
E. O. Barnes, Purchasing Agent
Pam Wortham, Assistant Purchasing Agent
f2178cc
06/16/88
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