SR-205-003 (263)
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Santa ~onica, Callfornla, September 11, 1980
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Request for an Appropriation of $8,958.22 to
Complete the Purchase of a Ten-Wheel Truck-Tractor
Introduction
Due to a need to change bld speciflcatlons and also due to an error made by
the low bldder by interchanging b1ds on two items, it is requested that Council
approprlate $8,958.22 to complete the purchase of a truck-tractor for seml-
tra1ler use.
Background
The biddlng error occurred when Carmenita Ford, the low bidder, reversed bids
on two ltems of a mult1ple vehicle bid request. This reversal caused
Carmenlta Ford to be high on one item (a dump truck) and low on the other item,
the truck-tractor that 1S the subject of thlS report. Had the bids been sub-
mitted correctly, Carmenita Ford would stlll have been the low bidder on this
vehlcle. Their reversed bid made Carmenita approx1mately $4.000 lower than
their lntended bid.
The speclfication chanqes were required when the City recently acqulred a longer
alum1num seml-trailer for refuse hauling. Th1S tra1ler requlres that the
chassis of the truck-tractor have a shorter wheelbase to be street legal.
Th1S reqUlrement made 1t necessary to change the configuration of the ent1re
vehicle.
Carmenita Ford has located a suitable unit and has bid 546,141.28 for th1S
unit. No other supplier has been located that can furnlsh the requlred
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SEP 2 3 ECJ
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To Mayor and Council
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September 11, 1980
vehicle within less than six months.
The un1t is urgently needed. Of the remaining fleet of four truck-tractors,
one un1t 1S lnoperat1ve due to a major overhaul, leaving only three un1ts
available to haul refuse transfer trailers. This leaves no back-up capaClty
1n our transfer stat10n operation. The new un1t w1l1 replace the oldest of
the eX1stlng fleet.
Recommendation
It is recommended that Council appropr1ate $8,958.22 to complete the purchase
of the truck-tractor as described above.
Prepared by: Stan Scholl
Nell Miller
/gw