SR-205-003 (23)
Purch:DH:RAH:
F:\FINANCE\PURCH\STFRPTS\SRBD2823.DOC
Council Meeting: January 23, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Award Bid to Furnish and Deliver Two -Ton Pickup
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Trucks, Bid #2823
Introduction
This report recommends award of bid to furnish and deliver two -ton pickup trucks for the
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Open Space Management Division, Community and Cultural Services Department, in the total
amount of $52,692.00, including applicable sales tax.
Background
The two CNG-powered trucks will be used by Open Space Management personnel for
transporting materials and equipment to various park work locations. They will replace a
1989 GMC pickup and a 1989 Chevrolet pickup, which are no longer cost effective to
maintain and are part of the Vehicle Replacement Program.
In response to published Notices Inviting Bids (published November 19 and 24, 2000) in
accordance with City specifications, bids were received and publicly opened and read on
December 6, 2000. Proposal forms were mailed to thirty-one vendors and notices were
advertised in accordance with City Charter and Municipal Code provisions. Proposal forms
requested vendors to quote on six fuel sources, including CNG. Seven proposals were
received as follows:
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VENDOR AMOUNT
Maurice J. Sopp & Son $44,382.50 (gasoline-powered)
Ford West $44,497.25 (gasoline-powered)
Golden State Truck Center $49,380.19 (gasoline-powered)
Miracle Ford $52,692.00 (CNG-powered)
Bob Beaty Ford $53,938.81 (CNG-powered)
Villa Ford $56,580.61 (CNG-powered)
Midway Ford $58,159.24 (CNG-powered)
The bids submitted by Maurice J. Sopp & Son, Ford West and Golden State Truck Center are
for gasoline-powered trucks which do not meet the City’s reduced emissions fuel policy. The
purchase of two CNG-powered trucks is consistent with the Citys reduced emissions fuel
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policy. Staff has evaluated the bid submitted by Miracle Ford and finds that it meets City
specifications.
Budget/Financial Impact
Budget authority for this purchase is in the Capital Improvement Budget account number
C54016799.589000, Fleet Vehicle Replacement Program.
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Recommendation
It is recommended that the bids submitted by Maurice J. Sopp & Son, Ford West and Golden
State Truck Center be rejected and that the award of Bid # 2823 be made to Miracle Ford in
the amount of $52,692.00, including applicable sales tax, as the most responsible bidder.
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Prepared By: Diane Howell, Purchasing Agent
Richard Chiu, Buyer
Ralph Merced, Fleet Maintenance Superintendent
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