SR-205-003 (20)
Purch:DH:RAH:F\FINANCE\PURCH\STFRPTS\SRBD2795.DOC
Council Meeting: January 9, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Recommendation to Award Bid to Furnish and Deliver Two Conventional
Pickup Trucks with Bin Lifts, Bid #2795
Introduction
This report recommends award of bid to furnish and deliver two conventional pickup trucks
with bin lifts for the Solid Waste Management Division, Environmental & Public Works
Management Department, in the total amount of $50,877.50, including applicable sales tax.
Background
The gasoline-powered pickup trucks will be used by Solid Waste Management personnel for
pulling trash containers out of subterranean garages with steep inclines, driveways and
narrow walkways and other heavy duty tasks. They will replace a 1989 and a 1991 Jeep
refuse bin truck, which are no longer cost effective to maintain and are part of the Vehicle
Replacement Program.
In response to published Notices Inviting Bids (published June 29 and July 2, 2000) in
accordance with City specifications, bids were received and publicly opened and read on
November 28, 2000. Proposal forms were mailed to fifteen vendors and notices were
advertised in accordance with City Charter and Municipal Code provisions. Proposal
forms requested vendors for quotation on six fuel sources, including CNG. Three
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proposals were received as follows:
VENDOR AMOUNT
Crown Dodge $49,782.01
Claude Short Dodge $50,877.50
Wondries Fleet Group $56,073.50
Crown Dodge quoted Dodge Ram 1500 trucks, which are too large for the working
environment of the intended use. The specified smaller truck size is not available in
alternative fuel and the larger CNG trucks will not fit in the subterranean parking garages.
There is no California Air Resources Board (CARB) approved conversion kit available for
these trucks at this time, and there is no estimate of when a CARB approved conversion kit
will be available to convert the trucks to CNG. The purchase of the gasoline-powered pickup
trucks proposed by Claude Short Dodge meets City specifications and is consistent with the
Citys reduced emissions fuel policy.
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Budget/Financial Impact
Budget authority for this purchase is in the Capital Improvement Budget account number
C54016700.589000, Fleet Vehicle Replacement Program.
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Recommendation
It is recommended that the bid submitted by Crown Dodge be rejected and that the award of
Bid # 2795 be made to Claude Short Dodge in the amount of $50,877.50, including
applicable sales tax, as the most responsible bidder.
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Prepared By: Diane Howell, Purchasing Agent
Richard Chiu, Buyer
Ralph Merced, Fleet Maintenance Superintendent
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